executive coordinator resume example

• Answering Phone Calls for New Leads
• HR Duties/ Time Clocks, Approvals of PTO.
• Assisting with Legal Documents.
• Coordinating company events/Lunch & Learns.
• Assist company Principal with bi-weekly payroll.
• Collections of outstanding Receivables.
• Responsible for some IT duties such as updates to Apps for inspectors IPADS.
• Workers Compensation Audits.
• Research.
• Responsible for all Engineering insurance policies for the firm.
• Implementation of PPE kits for COVID-19.
• Restocked supplies and placed purchase orders to maintain adequate stock levels.
• Arranged rapid office equipment repair and maintenance with vendors.
• Maintained staff directory and company policy handbook for human resources department.
• Coached new employees on administrative procedures, company policies and performance standards.
• Handled client correspondence and tracked records to foster office efficiency.
• Scheduled office meetings and client appointments for staff teams.
• Prepared packages for shipment, pickup and courier services for prompt delivery to customers and attorneys
• Monitored CEO's work calendar and scheduled appointments, meetings and travel.
• Coordinated travel arrangements, including booking airfare, hotel and ground transportation.
• Offered office-wide software support and training, including troubleshooting issues and optimizing usage.
• Answered phones routing calls, delivering messages to staff and greeting visitors.
• Executed record filing system to improve document organization and management.
• Monitored premises and screened visitors and new hires
• Sorted and distributed office mail and recorded incoming shipments for corporate records.

Redesigned companies website for marketing purposes.

• Reconcile cash receipts and post in ledger daily.
• Code G/L account distributions.
• Enter purchase orders into A/P.
• Obtain vendor information.
• Worked close at hand with the receiving department on returns and damages.
• Prepared bank deposits and deposited money.
• Maintain records of all cash donations.
• Maintain vendor files.
• Request tax ID information from vendors.
• Assessed data and information to verify entry, calculation and billing code accuracy.
• Investigated daily variances uncovered with reports and corrected errors to resolve discrepancies.
• Provided exceptional service to customers requiring assistance such as account questions.
• Managed office inventory and ordered new supplies when items were running low.
• Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
• Reconciled account information and reported figures in general ledger by comparing to bank account statement each month.
• Supported executives by conducting research, reporting and documentation.
• Reconciled statements and accounts and resolved variances.

• Handled multiple lines of incoming calls.
• Proofread Purchase Orders/Sales Orders.
• Researched products for Sales Department.
• Batching/Posting/Filing/Distribution of mail.
• Customer relations.
• Handled and balanced petty cash
• Reconciled travel expense reports.
• Data entry.
• Visitor reception and routing.
• Reconciled payables statements.
• Coded sales orders.
• Screened potential hires
• Handled tax certificates for deliveries and purchases.
• Sales department support.
• Coding of merchandise.
• Cash Sales/Credit Card Sales.
• Assisted in special events.
• Made recommendations to solve challenges and developed strategy for change.
• Optimized organizational systems for payment collections, AP/AR, deposits and recordkeeping.
• Anticipated staffing needs by analyzing workflow and strengths of employees.
• Trained and evaluated staff, taking corrective action for disciplinary issues.
• Oversaw appointment scheduling and itinerary coordination for both clients and personnel.
• Analyzed and solved multi-faceted problems that effected executive leaders and business initiatives.
• Supervised and guided new employees on answering phones and responded quickly to questions, which improved understanding of job responsibilities.
• Arranged corporate and office conferences for company employees and guests.
• Interceded between Office Manager & Employees during arguments and diffused tense situations.
• Improved office operations by automating client correspondence, record tracking and data communications.
• Interpreted management directives to define and document administrative staff processes.
• Improved customer satisfaction scores through application of superior conflict resolution and problem-solving skills.
• Managed costs and billing and resolved financial discrepancies effectively through organizational management of account information using software.
• Developed highly-efficient administrative team through ongoing coaching and professional development opportunities.
• Managed supervisor itinerary and appointments and streamlined scheduling procedures.
• Helped employees with day-to-day work and complex problems by applying motivational and analytical strategies.
• Oversaw office inventory activities, including ordering and requisitions and stocking inventory.
• Performed billing, collection and reporting functions for office