Meticulous Executive Assistant with experience coordinating key activities for company leaders. Orchestrated travel arrangements, meeting coordination and document creation by managing domestic and international flights and executive calendars. Fluent in English and versed in cross-cultural business environments.
20 years of C-Level executive assistant experience
High organizational skills coupled with ability to meet deadlines
In-depth knowledge of private aviation and scheduling
Strong attention to detail, and a commitment to quality and accuracy
Extensive computer skills including in depth knowledge of Microsoft Office and Outlook
Strong work ethic, positive attitude and leadership qualities with the ability to handle multiple tasks and set priorities
Skills at a Glance
Texas Notary Public
Administrative support specialist
Proper phone etiquette
Strong problem solver
Professional and mature
Meticulous attention to detail
Articulate and well-spoken
Understands grammar
Self-starter
Private aviation and travel administration, international and domestic
Marketing and brand management
Meeting and special events planning and coordination
Executive presentation development
Experience
Executive Assistant to Two (2) CEOs, 01/2015 to 02/2020 Trocaire College – Buffalo, NY,
Oversaw special event calendars for management group, factoring in availability and expected operational demands to keep workloads in balance.
Detailed and arranged logistics for conferences and seminars, including travel arrangements and venue reservations.
Tackled and addressed top-level, high-priority issues while maintaining professional administrative discretion.
Compared information and coordinated with other Executive Assistants to arrange accommodations, transportation and personal assistance, providing logistical support to visiting executives.
Conducted required research, documentation and reports for executive team, board members and stakeholders.
Set up meeting and event logistics for senior management, including executives and board of directors.
Attended conferences in person and via e-conference format to represent organization and executives.
Ordered catering or restaurant delivery to offer food and beverages to meeting and conference attendees.
Obtained signatures for important financial and legal documents.
Arranged appropriate travel, visas, agendas, necessary contacts and other information for executive travel to domestic and international locations on commerical aviation, as well a private aviation.
Executive Assistant to the President, 04/2013 to 08/2014 Trocaire College – Buffalo, NY,
Tackled and addressed top-level, high-priority issues while maintaining professional administrative discretion.
Crafted proposals and memos using desktop publishing and word processing software.
Revised and maintained master calendar for client appointments.
Orchestrated Board of Directors meetings and created agendas and meeting materials.
Compared information and coordinated with other Executive Assistants to arrange accommodations, transportation and personal assistance, providing logistical support to visiting executives.
Detailed and arranged logistics for conferences and seminars, including travel arrangements and venue reservations.
Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
Executive Assistant to the President, 09/2006 to 04/2013 Lockton Companies – City, STATE,
Set up meeting and event logistics for senior management, including executives and board of directors.
Crafted proposals and memos using desktop publishing and word processing software.
Supported marketing and advertising efforts by creating marketing materials such as email blasts and Constant Contact .
Ordered catering or restaurant delivery to offer food and beverages to meeting and conference attendees.
Obtained signatures for important financial and legal documents.
Arranged appropriate travel, visas, agendas, necessary contacts and other information for executive travel to international locations for business and personal, including all family members.
Compared information and coordinated with other Executive Assistants to arrange accommodations, transportation and personal assistance, providing logistical support to visiting executives.
Conceived, prepared and launched special projects to support brokerage sales program.
Detailed and arranged logistics for conferences and seminars, including travel arrangements and venue reservations.
Extensive bookkeeping for personal investments and trust accounts while maintaining the highest confidentiality for personal business accounts and bankers.
Education and Training
: Journalism, Expected in Houston Community College - , GPA:
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