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Executive Assistant to Two (2) CEOs Resume Example

Resume Score: 80%

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Skills at a Glance
  • Texas Notary Public
  • Administrative support specialist
  • Proper phone etiquette
  • Strong problem solver
  • Professional and mature
  • Meticulous attention to detail
  • Articulate and well-spoken
  • Understands grammar
  • Self-starter
  • Private aviation and travel administration, international and domestic
  • Marketing and brand management
  • Meeting and special events planning and coordination
  • Executive presentation development
Education and Training
Some College (No Degree): JournalismHouston Community College
EXECUTIVE ASSISTANT TO TWO (2) CEOS
Summary

Meticulous Executive Assistant with experience coordinating key activities for company leaders. Orchestrated travel arrangements, meeting coordination and document creation by managing domestic and international flights and executive calendars. Fluent in English and versed in cross-cultural business environments.

  • 20 years of C-Level executive assistant experience
  • High organizational skills coupled with ability to meet deadlines
  • In-depth knowledge of private aviation and scheduling
  • Strong attention to detail, and a commitment to quality and accuracy
  • Extensive computer skills including in depth knowledge of Microsoft Office and Outlook
  • Strong work ethic, positive attitude and leadership qualities with the ability to handle multiple tasks and set priorities
Experience
Company Name - Executive Assistant to Two (2) CEOsCity, State02/2015 - 02/2020
  • Oversaw special event calendars for management group, factoring in availability and expected operational demands to keep workloads in balance.
  • Detailed and arranged logistics for conferences and seminars, including travel arrangements and venue reservations.
  • Processed executive subscriptions, license renewals, continuing education requirements and membership renewals.
  • Tackled and addressed top-level, high-priority issues while maintaining professional administrative discretion.
  • Compared information and coordinated with other Executive Assistants to arrange accommodations, transportation and personal assistance, providing logistical support to visiting executives.
  • Conducted required research, documentation and reports for executive team, board members and stakeholders.
  • Set up meeting and event logistics for senior management, including executives and board of directors.
  • Attended conferences in person and via e-conference format to represent organization and executives.
  • Ordered catering or restaurant delivery to offer food and beverages to meeting and conference attendees.
  • Obtained signatures for important financial and legal documents.
  • Arranged appropriate travel, visas, agendas, necessary contacts and other information for executive travel to domestic and international locations on commerical aviation, as well a private aviation.
Company Name - Executive Assistant to the PresidentCity, State05/2013 - 09/2014
  • Tackled and addressed top-level, high-priority issues while maintaining professional administrative discretion.
  • Crafted proposals and memos using desktop publishing and word processing software.
  • Processed executive subscriptions, license renewals, continuing education requirements and membership renewals.
  • Revised and maintained master calendar for client appointments.
  • Orchestrated Board of Directors meetings and created agendas and meeting materials.
  • Compared information and coordinated with other Executive Assistants to arrange accommodations, transportation and personal assistance, providing logistical support to visiting executives.
  • Detailed and arranged logistics for conferences and seminars, including travel arrangements and venue reservations.
  • Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
Company Name - Executive Assistant to the PresidentCity, State10/2006 - 05/2013
  • Set up meeting and event logistics for senior management, including executives and board of directors.
  • Crafted proposals and memos using desktop publishing and word processing software.
  • Supported marketing and advertising efforts by creating marketing materials such as email blasts and Constant Contact .
  • Ordered catering or restaurant delivery to offer food and beverages to meeting and conference attendees.
  • Obtained signatures for important financial and legal documents.
  • Processed executive subscriptions, license renewals, continuing education requirements and membership renewals.
  • Arranged appropriate travel, visas, agendas, necessary contacts and other information for executive travel to international locations for business and personal, including all family members.
  • Compared information and coordinated with other Executive Assistants to arrange accommodations, transportation and personal assistance, providing logistical support to visiting executives.
  • Conceived, prepared and launched special projects to support brokerage sales program.
  • Detailed and arranged logistics for conferences and seminars, including travel arrangements and venue reservations.
  • Extensive bookkeeping for personal investments and trust accounts while maintaining the highest confidentiality for personal business accounts and bankers.
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Resume Overview

School Attended

  • Houston Community College

Job Titles Held:

  • Executive Assistant to Two (2) CEOs
  • Executive Assistant to the President

Degrees

  • Some College (No Degree) : Journalism

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