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Executive Assistant to the Region Manager Resume Example

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EXECUTIVE ASSISTANT TO THE REGION MANAGER
Professional Summary

Driven and resourceful Administrative professional with 20+ years of experience supporting work of high-achieving Administratorss. Track record supporting professional needs with well-organized precision. Sophisticated and graceful in managing high-volume workloads in rapidly changing environments. Driven Executive Assistant adept at developing and maintaining detailed administrative and procedural processes that reduce redundancy, improve accuracy and efficiency and achieve organizational objectives. Over 20 years of experience support leaders in management and executive roles.

Skills
  • QuickBooks expert
  • Multi-line phone proficiency
  • 60 WPM typing speed
  • Advanced MS Office Suite
  • Business writing
  • AR/AP
  • Travel coordination
  • Strategic Planning
  • Administrative support
  • Employee training and development
  • Report Development
  • Scheduling
  • Budgeting
  • Office management
  • Staff Management
  • Conference planning
  • Project planning
  • Project Management
  • Expense reporting
Work History
Executive Assistant to the Region Manager05/2009 to 07/2018
Boise Cascade – La Grande, OR
  • Allocated executive tasks and managed complex calendars and administrative functions.
  • Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency.
  • Coordinated complex annual meeting involving [Number] presenters, [Number] global attendees, and budget of $[Amount] encompassing livestream production, remote location arrangements, and senior executive accommodations.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Coordinated domestic and international travel arrangements, including booking airfare, hotel and ground transportation.
  • Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
  • Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
  • Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum.
  • Orchestrated successful conferences, including associated travel for all speakers and attendees, facilities and support services.
  • Managed office by ordering office supplies and maintaining office equipment.
  • Drafted and prepared meeting agendas and minutes for [Type] and [Type] meetings.
  • Used [Software] to create various reporting materials such as charts, graphs and statistical documents.
  • Screened phone calls, emails, mail and visitors to route and resolve information requests.
  • Planned logistics for off-site meetings by contracting for meeting space and ordering catering.
  • Assisted in coordinating implementation of policies and practices across organization.
  • Worked with senior management to initiate new projects and assist in various processes.
  • Assisted with team building initiatives and overall support for maintenance of organizational culture and employee morale.
  • Provided administrative support to senior leadership and members of executive board while maintaining confidentiality.
  • Prepared presentations, materials and documentation for use by [Job title] in meetings and engagements.
  • Planned and executed meetings and events and attended meetings to take meeting minutes.
  • Implemented updated policies and practices for organization and monitored effect.
  • Transcribed minutes of meetings and executed meetings and events for company to support sales, business development and senior management teams.
  • Coordinated and executed special projects including [Type] and [Type] for [Job title].
Victim Advocate03/2007 to 04/2008
Malheur County District Attorney – Malheur County, Oregon
  • Constructed referral list of agencies and community resources for victims' to provide aftercare services.
  • Supported victims, family members and witnesses through various systems including law enforcement, healthcare, and social services.
  • Liaised with members of justice system on behalf of client.
  • Accompanied clients to court to clarify processes and procedures.
  • Attended interagency meetings and networked to create community partnerships.
  • Built solid and trusting rapport with children and families, fostering trust and communication to meet case needs.
  • Interviewed individuals and families to assess needs and provide informational resources.
Administrative Assistant to the Vice President01/2003 to 02/2007
Eastern Oregon University – La Grande, Oregon
  • Organized and updated schedules for more than [Number][Industry] executives.
  • Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
  • Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
  • Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
  • Contributed to smooth business operations by planning and organizing meetings and conferences, including conference calls.
Education
High School DiplomaWallowa High School- Wallowa, OR
SociologyEastern Oregon University- La Grande, OR
Associate of Arts: Hospitality And Tourism Blue Mountain Community College- Pendleton, OR
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Resume Overview

Companies Worked For:

  • Boise Cascade
  • Malheur County District Attorney
  • Eastern Oregon University

School Attended

  • Wallowa High School
  • Eastern Oregon University
  • Blue Mountain Community College

Job Titles Held:

  • Executive Assistant to the Region Manager
  • Victim Advocate
  • Administrative Assistant to the Vice President

Degrees

  • High School Diploma
    Sociology
    Associate of Arts : Hospitality And Tourism

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