Montgomery Street, San Francisco, CA94105(555) 432-1000, resumesample@example.com
Summary
Hardworking and reliable Assistant with strong ability in organizing and assisting others to great productivity . Offering, attention to detail and professionalism. Highly organized, proactive and punctual with team-oriented mentality.
Skills
Travel administration
Administrative support specialist
Articulate and well-spoken
Strong problem solver
Professional and mature
Proper phone etiquette
Meeting planning
Understands grammar
Meticulous attention to detail
Appointment setting
Customer service-oriented
Self-starter
Flexible
Bilingual Spanish Speaking and Can read and write it
Experience
07/2015 to 05/2020Executive Assistant to the PresidentTrocaire College | Buffalo, NY,
Revised and maintained master calendar for client appointments.
Tackled and addressed top-level, high-priority issues while maintaining professional administrative discretion.
Supported office needs including taking messages, scanning documents and routing business correspondence.
Ordered catering or restaurant delivery to offer food and beverages to meeting and conference attendees.
Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
Orchestrated and confirmed senior executive travel accommodations and schedules for [Number]+ personnel.
Opened, read and wrote answers to routine letters and correspondence for executives.
01/2017 to 05/2017AssistantUniversity Of Utah | Provo, UT,
Verified operation of office equipment by completing preventive maintenance requirements and calling for repairs.
Arranged domestic and international travel, hotel and transportation needs for staff.
Oversaw heavy load of administrative tasks while verifying accuracy and prompt completion of paperwork.
Communicated with vendors to place and receive orders, request maintenance services and deliver instruction on behalf of office management.
Organized personal and professional calendars to streamline office communications, scheduling and initiatives.
Handled incoming and outgoing correspondence, including mail, e-mail and faxes.
Restocked office and break room supplies to maximize team productivity.
Managed phone calls from clients during [Job title]'s absences and delivered informative answers to questions.
Coordinated paperwork to facilitate smooth and efficient [Action].
Organized personal tasks to free up [Job title] to handle professional matters.
Organized conference room space and materials for internal and customer meetings, took notes and distributed meeting minutes to support executive needs.
Tended to office needs such as scheduling janitorial services, answering phones and taking detailed notes.
03/2007 to 05/2015Office ManagerJamestown Properties | Boston, MA,
Aided senior leadership during executive decision-making process, meeting with clients to research case, collect data, prepare settlement packages and interpret information for daily report generation.
Recruited, trained and developed dynamic administrative team, supporting all corporate growth and productivity objectives.
Wrote professional business correspondence.
Increased office organization by developing more efficient filing system and customer database protocols.
Coordinated travel arrangements, including booking hotel rooms, car rentals and airfare for staff traveling to domestic and international locations.
Oversaw all day-to-day office operations, such as receiving and organizing correspondence, answering and forwarding calls and creating business letters and records.
Monitored office inventory to maintain adequate supply levels and order products.
Coordinated logistics for corporate events.
Maintained office supplies inventory by checking stock and ordering new supplies as needed.
Generated financial reports for management review.
Planned and executed successful corporate meetings, lunches and special events for groups of up to [Number].
Managed inventory and purchase of supplies for office operations and [Equipment] maintenance.
Maintained impeccable office organization to support efficiency, professionalism and performance objectives.
Oversaw office inventory and timely reordering of supplies.
Supported office needs including taking messages, scanning documents and routing business correspondence.
Handled supply purchases and inventory management for office operations and equipment maintenance.
Managed and controlled office supply inventory to secure timely ordering or requisition of depleted or low-level stock.
Greeted visitors promptly and directed to correct locations.
Elevated customer satisfaction ratings by resolving client and case issues efficiently.
Education and Training
Expected in 06/1993High School Diploma | John A. Rowland High School, Rowland Heights, CAGPA:
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