Jessica Claire
Montgomery Street, San Francisco, CA 94105 (555) 432-1000,

Hardworking and reliable Assistant with strong ability in organizing and assisting others to great productivity . Offering, attention to detail and professionalism. Highly organized, proactive and punctual with team-oriented mentality.

  • Travel administration
  • Administrative support specialist
  • Articulate and well-spoken
  • Strong problem solver
  • Professional and mature
  • Proper phone etiquette
  • Meeting planning
  • Understands grammar
  • Meticulous attention to detail
  • Appointment setting
  • Customer service-oriented
  • Self-starter
  • Flexible
  • Bilingual Spanish Speaking and Can read and write it
07/2015 to 05/2020 Executive Assistant to the President Trocaire College | Buffalo, NY,
  • Revised and maintained master calendar for client appointments.
  • Tackled and addressed top-level, high-priority issues while maintaining professional administrative discretion.
  • Supported office needs including taking messages, scanning documents and routing business correspondence.
  • Ordered catering or restaurant delivery to offer food and beverages to meeting and conference attendees.
  • Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
  • Orchestrated and confirmed senior executive travel accommodations and schedules for [Number]+ personnel.
  • Opened, read and wrote answers to routine letters and correspondence for executives.
01/2017 to 05/2017 Assistant University Of Utah | Provo, UT,
  • Verified operation of office equipment by completing preventive maintenance requirements and calling for repairs.
  • Arranged domestic and international travel, hotel and transportation needs for staff.
  • Oversaw heavy load of administrative tasks while verifying accuracy and prompt completion of paperwork.
  • Communicated with vendors to place and receive orders, request maintenance services and deliver instruction on behalf of office management.
  • Organized personal and professional calendars to streamline office communications, scheduling and initiatives.
  • Handled incoming and outgoing correspondence, including mail, e-mail and faxes.
  • Restocked office and break room supplies to maximize team productivity.
  • Managed phone calls from clients during [Job title]'s absences and delivered informative answers to questions.
  • Coordinated paperwork to facilitate smooth and efficient [Action].
  • Organized personal tasks to free up [Job title] to handle professional matters.
  • Organized conference room space and materials for internal and customer meetings, took notes and distributed meeting minutes to support executive needs.
  • Tended to office needs such as scheduling janitorial services, answering phones and taking detailed notes.
03/2007 to 05/2015 Office Manager Jamestown Properties | Boston, MA,
  • Aided senior leadership during executive decision-making process, meeting with clients to research case, collect data, prepare settlement packages and interpret information for daily report generation.
  • Recruited, trained and developed dynamic administrative team, supporting all corporate growth and productivity objectives.
  • Wrote professional business correspondence.
  • Increased office organization by developing more efficient filing system and customer database protocols.
  • Coordinated travel arrangements, including booking hotel rooms, car rentals and airfare for staff traveling to domestic and international locations.
  • Oversaw all day-to-day office operations, such as receiving and organizing correspondence, answering and forwarding calls and creating business letters and records.
  • Monitored office inventory to maintain adequate supply levels and order products.
  • Coordinated logistics for corporate events.
  • Maintained office supplies inventory by checking stock and ordering new supplies as needed.
  • Generated financial reports for management review.
  • Planned and executed successful corporate meetings, lunches and special events for groups of up to [Number].
  • Managed inventory and purchase of supplies for office operations and [Equipment] maintenance.
  • Maintained impeccable office organization to support efficiency, professionalism and performance objectives.
  • Oversaw office inventory and timely reordering of supplies.
  • Supported office needs including taking messages, scanning documents and routing business correspondence.
  • Handled supply purchases and inventory management for office operations and equipment maintenance.
  • Managed and controlled office supply inventory to secure timely ordering or requisition of depleted or low-level stock.
  • Greeted visitors promptly and directed to correct locations.
  • Elevated customer satisfaction ratings by resolving client and case issues efficiently.
Education and Training
Expected in 06/1993 High School Diploma | John A. Rowland High School, Rowland Heights, CA GPA:

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Resume Overview

School Attended

  • John A. Rowland High School

Job Titles Held:

  • Executive Assistant to the President
  • Assistant
  • Office Manager


  • High School Diploma

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