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executive assistant to the president c o o and controller resume example with 8+ years of experience

Jessica
Claire
resumesample@example.com
(555) 432-1000,
Montgomery Street, San Francisco, CA 94105
:
Professional Summary
Dedicated and focused, who excels at prioritizing, completing multiple tasks simultaneously and following through to achieve project goals. Confidence and poised in interactions with individuals at all levels.
Skills
  • Microsoft Office expertise
  • Excellent multi-tasking ability
  • Dedicated team player
  • Meticulous attention to detail
  • Self-starter
  • Strong organizational skills
  • Well-Spoken Time Management
  • Filing and data archiving
  • Customer service-oriented
  • Inventory control familiarity
    • Professional and mature
  • Proven Track Record
    • Education
    Oak Ridge High School Montgomery, Texas Expected in 2001 ā€“ ā€“ High School Diploma : - GPA :
    Lone Star College Montgomery, Texas Expected in ā€“ ā€“ Associate of Science : Business - GPA : Business
    Work History
    Aimbridge Hospitality - Executive Assistant to the President, C.O.O and Controller
    Redmond, OR, 2015 - 06/2016
    • Coordinated domestic and international travel arrangements, including booking airfare, hotel and transportation.
    • Completed required safety training programs for Regulatory Compliance.
    • Developed deep understanding of regulatory requirements concerning quality, reporting standards, emergency notifications, permit renewalsand inspections for the Railroad Commission, land owners,811 andPHMSA.
    • Applied for construction permits for oil and gas production facilities (for other) for large-scale projects.
    • Obtained, updated, and maintained standard operating procedures includingROW lease agreements/payments, compressor analysis (FLOWCAL), and811-One calls.
    • Entered financial data into the company accounting database to be verified and reconciled.
    • Managed and responded to all correspondence and inquiries from customers and vendors.
    • Planned and coordinated logistics and materials for board meetings, committee meetings and staff events.
    • Filed tax returns and prepared governmental reports in compliance with strict Coded and entered invoices each day into the in-house accounting software Quickbooks.
    • Created daily and weekly cash reports for accounting management.
    • Reconciled company bank, credit card and line of credit accounts.
    • Performed complex general accounting functions, including preparation of journal entries, account analysis and balance sheet reconciliations.
    • Assisted with auditing and responding to company accountants.
    • Maintained computer and physical filing systems.
    • Provided complete meeting support including preparing materials and taking notes.
    • Leveraged advanced skills and training to support operational needs of multiple departments.
    • Met challenging quotas for productivity and accuracy of work.
    D. R. Horton Home Builders - Accounts Payable Specialist
    City, STATE, 03/2014 - 10/2014
    • Executed accounts receivable reporting enhancements and reconciliation procedures.
    • Managed accounting operations, accounting close, account reporting and reconciliations.
    • Addressed and resolved non-routine, complex and unexpected variances.
    • Balanced batch summary reports for verification and approval.
    • Rectified escalated accounts payable issues from employees and vendors.
    • Systematically prepared documents and assembled financial statements for independent auditors.
    • Processed an average of 7,500 invoices per month Revised and streamlined inefficient work procedures with automation software of JDE and Docusphere
    • Resolved months of back-logged accounts, bringing them up to date and current
    • Ensured accurate, compliant A/P files and records in accordance with company policies.
    • Researched and solved past due issues with multiple accounts restoring order and organization
    • Handled data entry and general ledger work as well as book keeping and general clerical work.
    Sandelius Instruments - Administrative Assistant/Procurement Agent
    City, STATE, 06/2008 - 09/2010
    • Provided support for CEO and sales team in managing operation work flow.
    • Coordinated inventory and cost control programs.
    • Drafted Bid Specifications and requested bid proposals from vendors Computer Operations (Syspro)
    • Sourced Products and raw materials at quality and cost standards consistent with the business objective
    • Negotiated and Sourced pricing for 500 plus items including blanket purchase agreements and bulk commodity pricing
    • Developed long-term relationships with strategic suppliers
    • Created and maintained computer and paper-based filing and organization systems for records, reports and documents
    • Collaborated with other administrative team members, human resources and the finance department on special projects and events
    • Served as a liaison between company president and clients regarding client accounts and new business
    • Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information
    Buca Di Beppo Italian Restaurant - Banquet Coordinator/Server/Trainer
    City, STATE, 02/2005 - 06/2008
    • Developed and maintained exceptional customer service standards
    • Communicated well and used strong interpersonal skills to establish positive relationships with guests and fellow employees
    • Managed wide variety of customer service and administrative tasks to resolve customer issues quickly and efficiently.
    • Made copies, sent faxes and handled all incoming and outgoing correspondence.
    City Of Houston, Municipal Courts - Municipal Courts Adjudication Clerk
    City, STATE, 04/2004 - 02/2005
    • Prepared Court Documents for Judges and Lawyers
    • Computer Operations
    • Participated in Computer System Upgrade
    • Filing and Data Archiving
    • Problem Solving
    • Cross-trained
    • Photocopied all correspondence, documents and other printed materials.
    • Telephone Reception Customer Service & Relations.
    • Composed and revised legal documents, including letters, depositions and court documents.

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    Resume Overview

    School Attended

    • Oak Ridge High School
    • Lone Star College

    Job Titles Held:

    • Executive Assistant to the President, C.O.O and Controller
    • Accounts Payable Specialist
    • Administrative Assistant/Procurement Agent
    • Banquet Coordinator/Server/Trainer
    • Municipal Courts Adjudication Clerk

    Degrees

    • High School Diploma
    • Associate of Science

    By clicking Customize This Resume, you agree to ourĀ Terms of UseĀ andĀ Privacy Policy

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