Executive Assistant To The President And Ceo Resume Example

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Jessica Claire
  • , , 100 Montgomery St. 10th Floor
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:
Professional Summary

Accomplished, resourceful, and results-oriented Executive Assistant offering 20+ years supporting Presidents, CEOs, and other senior-level executives ensuring that priorities and goals are achieved with unsurpassable efficiency in deadline-driven environments. Eager to contribute to the team’s success and skilled in working under pressure and adapting to new situations and challenges to best promote the organization’s mission.





Problem Solving and Decision Making


Work Ethic


Coaching and Mentoring

Event Planning

Time Management



Attention to Detail

Work History
Executive Assistant to the President and CEO, 01/2009 to Current
American National Bank Of Texas Plano, TX,
  • Orchestrated and implemented the first, Anniversary Celebration, resulting in an increased awareness and visibility for the school (435 guests).
  • Instituted and launched the annual Graduate School USA Women’s History Month Celebration, a most inspiring and celebrated event.
  • Restored and Chaired the Employee Recognition Committee strengthening organization-wide collaboration and collegiality among staff at all levels.
  • Spear-headed Graduate School USA’s participation in WHUR’s Annual Food2Feed Drive, collecting over 200 canned goods and other non-perishable items, as well as monetary donations totaling $605.
  • Received commendation from the Middle States Commission on Higher Education for the quality of the Evidence Room that reflected well on the school.
  • 2, Acts as a confidante, strategic advisor, and sounding board to the CEO by providing an unbiased voice.
  • Serve as the primary administrative official promoting the most efficient utilization of the President’s time through daily and long-range calendar management of all meetings, events and engagements that require attendance.
  • Support the productivity of the President’s Council by keeping notes and drive the execution of action items assigned to and agreed upon by the CEO and the Council.
  • Anticipate situations, possible scheduling conflicts, take initiative to resolve matters as appropriate, and carry out successive steps to handle problems and deviations in a timely manner.
  • Promote, build, and maintain foundational relationships between the CEO and other executives, clients, and stakeholders to ensure proper lines of communication and ensure involvement or decision-making at the proper time.
  • Manage and maintain a high-level of acuity in the follow-up of important action items requiring the President’s attention (confidential and routine).
  • Ensure timely and effective completion of projects and initiatives of the CEO.
  • Support the Board of Trustees by coordinating meetings and travel arrangements, distill discussions and thoughts from board meetings into minutes.
  • Generate a variety of informational materials, correspondence letters, memorandums, interoffice communication, confidential presentations, and reports.
  • Provide ad-hoc support on projects small to large; this could include research, internal initiatives, new expansion explorations, and more.
  • Step in where help is most needed.
  • Act as an information and resource hub for other departments with questions relating to the Curriculum Products and Services Department and other business units and accreditation matters.
  • Oversee the preparation and ensure the timely submission of accreditation reports required for accountability and compliance by the ACETT for accreditation.
  • Coordinate the logistics of accreditation site visits to ensure the administrative requirements are handled properly for meetings and briefings.
  • Function as the Events Director for small and/or large-scale special events that specifically advance the priorities and goals of the Office of the President and CEO.
  • Aide the President and CEO’s office with building coalitions with key political officials and businesses to support public affairs initiatives.
  • Conduct extensive internet research, identify, and recommend organizations and donors who may possibly provide partnership and/or grant opportunities.
  • Oversee and execute the new employee on-boarding process in the division providing information, mentoring, and coaching throughout the transition.
  • Serve as Special Advisor to the Employee Recognition Committee ensuring that recommendations on programs, awards and activities are presented to the President’s Council in accordance with policy and protocol and successfully implemented following approval.
Executive Assistant, 01/1997 to 01/2009
Amobee Redwood Shores, CA,
  • Provided dedicated support with responsibility for planning, development, and execution of a wide variety of essential administrative actions, including heavy calendar management, both internally and externally as well as coordinator of all travel and hotel accommodations.
  • Supervised and managed the duties of the office Administrative Assistant; maintained and documented work completed and presented the report to the President during weekly staff meetings.
  • Organized and prioritized a large volume of correspondence, confidential and routine, for review and/or response by the President in a timely manner.
  • Served as first line of contact among the President’s direct reports, board members, stakeholders, middle management, and administrative staff.
  • Played a pivotal role in the planning and coordination of presidential events such as convocation and commencement exercises, board retreats, accreditation site visits, and faculty/staff meetings.
  • Acted as liaison to the Board of Directors; prepared board materials, attended meetings and synthesized information into meeting minutes.
  • Worked in tandem with the Office of Development in the planning and coordination of the university’s annual hallmark fundraising gala (500-800 guests).
  • Interacted and dealt tactfully with political officials, diplomats, celebrities, and media personnel to establish and maintain channels of communication regarding university operations, as well as securing participation commitments for university engagements.
  • Identified and built relationships with potential donors, secured commitments of participation or donations from individuals, business, or corporate prospects, and served as a handler for celebrity guest speakers and other VIPs.
  • Updated executives on changing business needs by thoroughly documenting internal and client meetings.
  • Organized and coordinated conferences and monthly meetings.
  • Organized logistics and materials for each meeting, arranged spaces and took detailed notes for later dissemination to key stakeholders.
  • Filed paperwork and organized computer-based information.
  • Upheld strict timetables by maintaining accurate, balanced calendars.
  • Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
  • Volunteered to help with special projects of varying degrees of complexity.
  • Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
  • Coordinated events and worked on ad hoc projects.
  • Orchestrated successful conferences and associated travel for all speakers and attendees.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
  • Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum.
  • Worked with senior management to initiate new projects and assist in various processes.
  • Worked with clients to effectively plan and coordinate logistics for special projects and events.
  • Answered high volume of phone calls and email inquiries.
  • Worked collaboratively school-wide offering assistance and clerical support.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity.
Administrative Assistant, 01/1995 to 01/1997
University Of Utah Provo, UT,
  • Received and directed high volumes of incoming calls and in-person inquiries from constituents, clients, and colleagues’ and collaborated with the Office of Constituent Services to resolve issues.
  • Exercised political savvy and emotional intelligence while receiving and referring visitors to appropriate staffer.
  • Held constant and consistent communication with high-level officials, different levels of management, and staff.
  • Established, organized, controlled, and maintained organizational filing systems and databases for the ease of document retrieval to foster office efficiency.
  • Supported special community projects such as the Ward 4 Charlene Drew Jarvis Senior Citizen Thanksgiving Luncheon; spearheaded the Charlene Drew Jarvis Science Awards honoring outstanding science students in the District of Columbia Public Schools.
  • Restocked supplies and placed purchase orders to maintain adequate stock levels.
  • Sorted and distributed office mail and recorded incoming shipments for office records.
  • Performed research to collect and record industry data.
  • Offered office-wide administrative support during Council Committee hearings.
  • Organized weekly staff meetings and logged minutes for office records.
Bachelor of Science: Office Automation/Management, Expected in
Virginia Commonwealth University - ,
Additional Information
  • Extensive experience and knowledge in administrative procedures and professional applications
  • Business acumen, political savvy, diplomacy, strategic thinker, and independent decision maker
  • Leadership skills through building rapport and eliciting confidence of others
  • Organizational and time management expertise in establishing and managing multiple priorities
  • Effective and skilled communicator through oral and written presentations and briefings
  • Anticipatory detailed thinker with mission-oriented concepts and team player work ethics
  • Demonstrated professional interaction with political officials, diplomats, and colleagues
  • Supervisory experience and oversight of subordinate support personnel

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Resume Overview

School Attended
  • Virginia Commonwealth University
Job Titles Held:
  • Executive Assistant to the President and CEO
  • Executive Assistant
  • Administrative Assistant
  • Bachelor of Science

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