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Executive Assistant To The President resume example with 9+ years of experience

JC
Jessica Claire
, , 100 Montgomery St. 10th Floor (555) 432-1000, resumesample@example.com
Professional Summary
April 12, 2021 To the Human Resource Department: My name isJessica Claire and I have a very strong interest in pursuing a position with your estab- lishment. I have roughly 8 years of progressive Human Resources and Health Care experience to offer you working with the public. I radiate dependability, and I demonstrate excellent written and verbal communication skills. I have exceptional analytical and problem solving skills with an ability to think quickly under pressure. I am a proactive individual that offers commitment and dedication to every task that I am assigned. I rely on experience and judgment to plan and accomplish my goals. My background and professional approach will provide your company with a highly productive employee. I am a meticulous business development strategist, who undertakes complex as- signments, meets tight deadlines and delivers superior performance. I operate with a strong sense of urgency and thrive in a fast-paced setting. I’ve focused on being firm yet fair when issues occurred. I studied in Senegal Africa and London, United Kingdom. While abroad, I trav- eled the world and conducted research on media, advertisement, globalization, and performing arts. I would like to bring the knowledge and insight gained from my experiences to your Enter- prise. I will of course, welcome an opportunity to meet with you to present my qualifications and dis- cuss your requirements in greater detail. I can be contacted either by telephone at
Skills
  • Reports and Financial Statements
  • Travel Arrangement Coordination
  • Records Management Databases
  • Calendar and Scheduling Software
  • Recordkeeping and Documentation
  • Report Distribution
  • Administrative Support
  • Customer Service
  • Meeting Agenda Preparation
  • Intuit QuickBooks
  • Executive Presentations
  • Invoice Preparation
  • Mail Sorting and Distribution
  • Document Filing and Retrieval
  • Visitor Greeting
  • Meeting Minutes
Work History
05/2017 to 12/2020 Executive Assistant to the President Rosewood Hotels & Resorts | New York City, NY,
  • Coordinated communications, track and follow up on request, and identify those of importance which require immediate attention.
  • Interviewed potential employees and created job boards for recruitment.
  • Performed a variety of account activities, such as preparing between 20 and 30 check requests, expense reports, purchase orders, and invoices each week.
  • Maintained internal customer relations by interacting with staff and models regarding issues; researching, and ensuring accurate and complete information; contacting clients or other involved parties.
  • Managed a caseload of accounts while monitoring the hiring strategies from start to finish.
  • Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
  • Transcribed minutes of meetings and executed meetings and events for company to support sales, business development and senior management teams.
  • Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
  • Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
  • Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
  • Researched, proposed and implemented 40 vendor agreements to decrease costs and improve services.
03/2015 to 04/2017 Senior Executive Assistant Marriott International | Addison, TX,
  • Promoted team productivity by keeping supplies organized and well-stocked.
  • Used QuickBooks to produce monthly invoices, reports and other deliverables.
  • Organized envelopes, postage and mail correspondence for staff and management, maintaining postage meter and coordinating with delivery and courier services.
  • Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
  • Worked with senior management to initiate new projects and assist in various processes.
  • Transcribed minutes of meetings and executed meetings and events for company to support sales, business development and senior management teams.
  • Orchestrated successful conferences, including associated travel for all speakers and attendees, facilities and support services.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Developed and maintained automated alert system for upcoming deadlines on incoming requests and events.
  • Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum.
  • Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
  • Updated executives on changing business needs by thoroughly documenting internal and client meetings.
  • Worked collaboratively with auditors throughout reviews, offering assistance and clerical support.
  • Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity.
  • Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
02/2011 to 01/2015 Executive Administrative Assistant Columbia University | New York, NY,
  • Maintained internal customer relations by interacting with staff; researching, and ensuring accurate and complete information; contacting other involved parties for fundraising and additional information.
  • Gathered documents, data and formulated analytics to prepare issues for discussion and reports for review to expedite movement through president's office.
  • Carefully transcribed phone messages and relayed to appropriate personnel.
  • Prepared presentations, materials and documentation for use by president and affiliates in meetings and engagements.
  • Scheduled appointments and handled calenders for senior leadership.
  • Updated executives on changing business needs by thoroughly documenting internal and client meetings.
Education
Expected in 01/2017 Masters | Arts University of Essex, London, GPA:
Expected in 03/2014 Bachelors | Business Management Western Michigan University, Kalamazoo, MI GPA:
  • Member of Alpha Kappa Alpha Sorority, Incorporated
  • Dissertation: Merging the gaps between the U.S and Senegal and the correlation between health care and globalization
  • Dean's List: Fall & Spring 2013 & 2014
  • Member of National Honor Society
Certifications
2016-2021 2014-2016 2012-2014

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Resume Overview

School Attended

  • University of Essex
  • Western Michigan University

Job Titles Held:

  • Executive Assistant to the President
  • Senior Executive Assistant
  • Executive Administrative Assistant

Degrees

  • Masters
  • Bachelors

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