Executive Assistant To The President resume example with 9+ years of experience
JessicaClaire
, , 100 Montgomery St. 10th Floor(555) 432-1000, resumesample@example.com
Professional Summary
April 12, 2021
To the Human Resource Department:
My name isJessica Claire and I have a very strong interest in pursuing a position with your estab-
lishment. I have roughly 8 years of progressive Human Resources and Health Care experience to offer
you working with the public.
I radiate dependability, and I demonstrate excellent written and verbal communication skills. I have
exceptional analytical and problem solving skills with an ability to think quickly under pressure. I am a
proactive individual that offers commitment and dedication to every task that I am assigned. I rely on
experience and judgment to plan and accomplish my goals.
My background and professional approach will provide your company with a highly productive
employee. I am a meticulous business development strategist, who undertakes complex as-
signments, meets tight deadlines and delivers superior performance. I operate with a strong
sense of urgency and thrive in a fast-paced setting. I’ve focused on being firm yet fair when
issues occurred. I studied in Senegal Africa and London, United Kingdom. While abroad, I trav-
eled the world and conducted research on media, advertisement, globalization, and performing
arts. I would like to bring the knowledge and insight gained from my experiences to your Enter-
prise.
I will of course, welcome an opportunity to meet with you to present my qualifications and dis-
cuss your requirements in greater detail. I can be contacted either by telephone at
Skills
Reports and Financial Statements
Travel Arrangement Coordination
Records Management Databases
Calendar and Scheduling Software
Recordkeeping and Documentation
Report Distribution
Administrative Support
Customer Service
Meeting Agenda Preparation
Intuit QuickBooks
Executive Presentations
Invoice Preparation
Mail Sorting and Distribution
Document Filing and Retrieval
Visitor Greeting
Meeting Minutes
Work History
05/2017 to 12/2020Executive Assistant to the PresidentRosewood Hotels & Resorts | New York City, NY,
Coordinated communications, track and follow up on request, and identify those of importance which require immediate attention.
Interviewed potential employees and created job boards for recruitment.
Performed a variety of account activities, such as preparing between 20 and 30 check requests, expense reports, purchase orders, and invoices each week.
Maintained internal customer relations by interacting with staff and models regarding issues; researching, and ensuring accurate and complete information; contacting clients or other involved parties.
Managed a caseload of accounts while monitoring the hiring strategies from start to finish.
Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
Transcribed minutes of meetings and executed meetings and events for company to support sales, business development and senior management teams.
Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
Researched, proposed and implemented 40 vendor agreements to decrease costs and improve services.
03/2015 to 04/2017Senior Executive AssistantMarriott International | Addison, TX,
Promoted team productivity by keeping supplies organized and well-stocked.
Used QuickBooks to produce monthly invoices, reports and other deliverables.
Organized envelopes, postage and mail correspondence for staff and management, maintaining postage meter and coordinating with delivery and courier services.
Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
Worked with senior management to initiate new projects and assist in various processes.
Transcribed minutes of meetings and executed meetings and events for company to support sales, business development and senior management teams.
Orchestrated successful conferences, including associated travel for all speakers and attendees, facilities and support services.
Responded to emails and other correspondence to facilitate communication and enhance business processes.
Developed and maintained automated alert system for upcoming deadlines on incoming requests and events.
Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum.
Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
Updated executives on changing business needs by thoroughly documenting internal and client meetings.
Worked collaboratively with auditors throughout reviews, offering assistance and clerical support.
Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity.
Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
02/2011 to 01/2015Executive Administrative AssistantColumbia University | New York, NY,
Maintained internal customer relations by interacting with staff; researching, and ensuring accurate and complete information; contacting other involved parties for fundraising and additional information.
Gathered documents, data and formulated analytics to prepare issues for discussion and reports for review to expedite movement through president's office.
Carefully transcribed phone messages and relayed to appropriate personnel.
Prepared presentations, materials and documentation for use by president and affiliates in meetings and engagements.
Scheduled appointments and handled calenders for senior leadership.
Updated executives on changing business needs by thoroughly documenting internal and client meetings.
Education
Expected in 01/2017Masters | ArtsUniversity of Essex, London, GPA:
Expected in 03/2014Bachelors | Business ManagementWestern Michigan University, Kalamazoo, MIGPA:
Member of Alpha Kappa Alpha Sorority, Incorporated
Dissertation: Merging the gaps between the U.S and Senegal and the correlation between health care and globalization
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