Executive Assistant To The General Counsel Resume Example

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Jessica Claire
  • Montgomery Street, San Francisco, CA 94105
  • Home: (555) 432-1000
  • Cell:
Performance Summary

Detail-oriented, quality-focused, results-driven professional with 20+ years experience supporting multiple executives and teams in the corporate environment. Recognized for outstanding support and services and project management. Able to manage multiple projects simultaneously and to move quickly among projects. Capable of communicating, networking and collaborating with stakeholders across multiple business units.

Professional Skills
  • Project Management
  • Relationship Development
  • Problem Resolution
  • Detail Oriented
  • Organizational Skills
  • Negotiation & Mediation
  • Communication Skills
  • Research & Analysis
  • Interpersonal Skills
  • MS Office
Employment History
Executive Assistant to the General Counsel, 06/2002 to Current
Gartner, Inc.City, STATE,
  • Managed General Counsel's complex and frequently changing travel arrangements and coordinated pre-planning of trips.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Updated executives on changing business needs by thoroughly documenting internal meetings.
  • Contributed to smooth business operations by planning and organizing meetings and conferences, including conference calls.
  • Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum.
  • Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
  • Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency.
  • Screened incoming mail, publications and other correspondence directed to management team members.
  • Coordinated and executed special projects including [Type] and [Type] for [Job title].
  • Created appropriate documentation for members of board and senior leadership before meetings.
  • Assisted with team building initiatives and overall support for maintenance of organizational culture and employee morale.
  • Provided administrative support to senior leadership and members of executive board while maintaining confidentiality.
  • Reconciled and processed expense reports for [Number] internal and field personnel, including executives and consultants.
  • Handled all scheduling and logistics planning for conferences and monthly meetings.
  • Maintained confidential, administrative support to executive team and members of board of directors.
Coordinator, Multimedia and Conference Services, 06/2000 to 06/2002
Gartner, Inc.City, STATE,
  • Oversaw and supervised daily production and activities of the freelance graphic artists, which included assigning and tracking of presentations for conferences and symposia worldwide. Reported production status to Creative Director both weekly and monthly.
  • Liaised between the analysts and artists in support of conference presentation preparation. Created and maintained conference production reports utilizing network database. Prepared presentations for visual support production.
  • Negotiated contracts with vendors to provide rental computer equipment for freelance graphic artists as well as for conference/symposia onsite support. Configured all rental desktop and laptop hardware. Responsible for network filing and maintenance of all conference presentations.
  • Provided clerical and administrative support including travel arrangements, maintaining of calendars and scheduling appointments.
Document Clerk, Litigation Department, 02/1998 to 06/2000
Paul, Hastings, Janofsky & Walker, LLPCity, STATE,
  • Provided technical support for the court docket and case management systems.
  • Prepared pleadings and supporting court forms to be filed with State and Federal Court.
  • Provided paralegal and administrative support on special and inter-departmental assignments as deemed necessary this included any legal research required by attorneys.
  • Daily management of client files, department and court pleading form files.
  • Revised and circulated case docket management calendars to the Litigation Department weekly.
  • Processed and distributed short calendars and notices from state and federal courts in Connecticut.
  • Assisted the Information Services Department on various network and systems projects.
Master of Legal Studies And Master of Dispute Res : , Expected in 06/2022
Pepperdine|Caruso School of Law - Malibu, CA,
  • Coursework in Employment Law, Employment Disputes and Cross Cultural Conflict and Dispute Resolution
  • Member of Diversity Equity and Inclusion Student Group
  • Member of Student Ambassador Program
Bachelor of General Studies: Information Systems, Expected in 12/2000
University of Connecticut - Storrs, CT,
  • Received Class of 1944 Scholarship
  • Received UCONN at Stamford Scholarship
  • Awarded Bachelor of General Studies Achievement Award
  • Member of Alpha Sigma Lamda Honor Society
  • Member of Golden Key Honor Society
Associate of Science: Paralegal Studies, Expected in
Norwalk Community College - Norwalk, CT,
  • Dean's List 1995 - 1997
  • President's List Part-Time Students 1996 - 1997
  • National Dean's List 1996 - 1997
  • Who's Who Among Students in American Junior Colleges 1996 - 1997
  • Elected to Executive Vice President for Phi Theta Kappa Honor Society in 1996 - 1997
  • Elected to Secretary for the Legal Assistant Society in 1996 - 1997
  • National Association for the Advancement of Colored People, New Haven Chapter
  • Notary Public, State of Connecticut. Commission Expires: October 2023

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Resume Overview

School Attended
  • Pepperdine|Caruso School of Law
  • University of Connecticut
  • Norwalk Community College
Job Titles Held:
  • Executive Assistant to the General Counsel
  • Coordinator, Multimedia and Conference Services
  • Document Clerk, Litigation Department
  • Master of Legal Studies And Master of Dispute Res
  • Bachelor of General Studies
  • Associate of Science