Jessica Claire
, , 100 Montgomery St. 10th Floor (555) 432-1000,

Multitalented Executive Assitant with over 8 years in top-tier organizational support. Skilled at close work with senior executive team. Robust history offering office management, support staff management, training, program management, supervision and event planning. Excellent research, project support and organizational abilities.

  • Strong problem solver
  • Result driven
  • Attention to detail
  • Strong Team Building Skills
  • Records Management
  • Program Management
  • Independent worker
  • Multi-tasker
06/2014 to 03/2018 Executive Assistant to the Commander United States Air Force, USAF | City, STATE,
  • Tackled and addressed top-level, high-priority issues while maintaining professional administrative discretion.
  • Recorded, maintained, and updated data and official records on all networks, databases, and secure network drives in accordance with regulations.
  • Analyze problems, identify significant factors, gather data, recognize solutions, and implement corrections to procedures.
  • Create, edit, and review a wide variety of organization correspondence, reports, and documents.
  • Coordinated and arranged logistics for meetings, conferences, including travel arrangements
  • Conducted required research, documentation and status reports for ongoing projects and identify ongoing areas of improvement.
  • Gathered information, track inspections, and produce concise after action reports.
  • Receive and screen telephone calls, greet visitors, and ascertain their nature and disseminate appropriately.
  • Created, edited, and reviewed personnel records information and updates in database systems.
  • Participated in frequent communication with other administrative team members, human resources and external agencies on special projects and events.
  • Maintained supervisor's Outlook calendar, coordinate and schedule meetings and appointments.
  • Draft, edit, and review all in-coming and out-going organization correspondence and memorandums using MS Office.
  • Organization Security Manager, trained staff on the proper protections, security measures, dissemination, and disposition of official records according to regulations.
  • Managed supervisor support staff taskings and delegated special programs, taskings, and projects to assure successful timeline accomplishment,
11/2010 to 04/2014 Executive Assistant to the Commander United States Air Force, USAF | City, STATE,
  • Conducted required research, documentation and reports for executive team.
  • Plan, organize, and daily prioritize organization taskings and timelines.
  • Review and process in-coming and outgoing correspondence, materials, publications, regulations, and directives.
  • Manage supervisor's Outlook Calendar and leadership organizational inboxes.
  • Schedule supervisors meetings, conferences, and travel.
  • Create, edit, and review in-coming and outgoing correspondence, documentation, and reports.
  • Manage, delegate, and closely track organization programs and action items to assure successful completion.
  • In-process new employees, create and update personnel records, and database systems.
  • Daily review, process, and delegate action items and taskings based on priority.
  • Track all organization programs, and special item projects, identify deficiencies, and draft proposal reports to implement best practices.
  • Performed duties of organization security manager and official records manager assuring training, management, and compliance in accordance with regulation of sensitive information.
  • Reviewed and tracked root cause analysis and preventative commander's action items.
  • Translated deficiencies into solutions and long term roadmaps for success.
  • Fostered cooperative and harmonious working climate conductive to maximize employee morale, welfare, and productivity.
04/2010 to 11/2010 Executive Assistant to the Commander United States Air Force, USAF | City, STATE,
  • Supervised all commander's support staff duties and programs.
  • Maintain supervisor's calendar, coordinate and schedule meetings.
  • Receive and review incoming and outgoing correspondence, reports, and documents.
  • Manage Sharepoint records management database assuring appropriate dissemination and shared security groups.
  • Answer and screen phone calls, greet visitors, determine appropriate office to manage and respond to requests for information.
  • Updated and maintained personnel records, documentation, and upload to appropriate database and file systems.
  • Conducted required research, documentation and reports for executive team for timely management of all ongoing taskings.
  • Organizaton functional area records manager assuring proper handling, dissemination, and disposal of official records according to regulation.
Education and Training
Expected in 05/2001 Associate of Arts | Business Administration And Management Valencia Community College, Orlando, FL, GPA:
Activities and Honors
  • Department of the Air Force Award for Civilian Achievement - 2013
  • Four time Civilian of the Quarter 351st Air Refueling Squadron
  • Three time Civilian of the Quarter 100th Operations Group
  • 100th Operations Group Civilian of the Year - 2012

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Resume Overview

School Attended

  • Valencia Community College

Job Titles Held:

  • Executive Assistant to the Commander
  • Executive Assistant to the Commander
  • Executive Assistant to the Commander


  • Associate of Arts

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