executive assistant to the chief financial officer resume example with 14+ years of experience
Jessica Claire
, , 100 Montgomery St. 10th Floor (555) 432-1000, resumesample@example.com
Summary
Dedicated, intuitive and personable Executive Assistant with 15+ years experience providing executive-level support to high-profile company leaders in the entertainment, media and sports industries. Diplomatic and resourceful professional with proven success managing constantly changing priorities to facilitate achievement of critical business objectives. Thoughtful individual with exceptional interpersonal skills and ability to coordinate many moving pieces with ease. Expertly assists with both business and personal requirements to promote productivity. Highly organized with talent for multitasking using superior time management and decision making abilities. Fluent in Spanish.
Skills
Systems Savvy Agile Resourceful Trustworthy Project Management | Office Administration Policies & Procedures Social Media Management Event Planning |
Experience
02/2015 to Current Executive Assistant to the Chief Financial Officer Mary Hall Freedom Village | Atlanta, GA,
- Provide direct support to CFO of AT&T/Warner Media, a global entertainment, sports and news company during and after the successful Acquisition and Merger with AT&T
- Manage confidential communications and scheduled critical meetings with Executive Leadership Teams, General Counsel, Global Recruitment, Corporate Finance and Human Resources amid mass restructuring of the organization
- Project manage all logistical details for high profile special events, filming and photo shoots with internal and external parties i.e. CNN Heroes, SAG Awards, Golden Globes, Emmys, Sundance Film Festival, NBA All Star, March Madness, WM Upfronts, WB Studio Tours.
- Manage the CFO prescnce at press conferences, political events, community outreach and business development functions.
- Detailed and arranged logistics for conferences and seminars, including travel arrangements and venue reservations.
- Revised and maintained master calendar for client appointments
- Processed executive subscriptions, license renewals, continuing education requirements and membership renewals.
- Managed daily financial tasks such as invoices, reports and proposals.
- Supported auditors during review process with clerical support.
- Restocked office and break room supplies to maximize team productivity.
- Verified operation of office equipment by completing preventive maintenance requirements and calling for repairs.
08/2013 to 12/2014 Executive Assistant to the Publisher InStyle Magazine | City, STATE,
- Supported advertising and promotional initiatives by creating marketing materials.
- Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
- Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
- Supervised executive and management calendars while allocating tasks to administrative support team for smooth operational flow.
- Designed PowerPoint presentations for monthly divisional meetings with top-level executives.
- Researched topics of interest and culled gathered information to produce concise reports.
- Oversaw special event calendars for [Type] group, factoring in availability and expected operational demands to keep workloads in balance.
- Represented [Job title] to executive clients, VIPs, investors and board members.
- Managed daily financial tasks such as invoices, reports and proposals.
- Entered customer information and updates in database system to track leads, interactions, relationships and propel sales opportunities.
- Detailed and arranged logistics for conferences and seminars, including travel arrangements and venue reservations.
- Revised and maintained master calendar for client appointments.
04/2012 to 07/2013 Executive Assistant to EVP & General Counsel MTV/Nickelodeon | City, STATE,
- Composed and revised legal documents such as letters and depositions.
- Proofed documents and submitted to attorneys for review.
- Opened new client files and new matters in CMS.
- Assisted in preparation of engagement letters.
- Acted as liaison between clients, vendors and attorneys.
- Processed and distributed invoices to bill clients.
- Stayed within travel and expense budgets while scheduling attorneys' travel arrangements.
09/2006 to 02/2012 Executive Assistant to the Chief Content Executive NBC Universal | City, STATE,
- Coordinated relevant job training and followed up with new employees to determine readiness for work assignments.
- Responded to calls and adopted necessary role within department response team.
- Provided updates to [Type] Chief regarding investigations, policy changes and personnel matters.
- Assisted in development, implementation and monitoring of [Type] department budget and recommended relevant changes.
- Prepared reports and presentations to communicate essential [Type] Department information.
- Designed professional training and development programs for support staff.
- Oversaw employee hiring, recruitment and training for multiple business locations.
- Established open door policy to foster environment of respect between employees and management.
- Conducted presentations using PowerPoint to provide illustrations and graphs to communicate complex business concepts.
Education and Training
| Undergrad Coursework in Dance, Anatomy & Nutrition Queens College of The City University of New York, Flushing, NY
Expected in 06/1999 Associate of Arts | Paralegal Studies Katherine Gibbs , New York , NY
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Resume Overview
School Attended
- Queens College of The City University of New York
- Katherine Gibbs
Job Titles Held:
- Executive Assistant to the Chief Financial Officer
- Executive Assistant to the Publisher
- Executive Assistant to EVP & General Counsel
- Executive Assistant to the Chief Content Executive
Degrees
- Some College (No Degree)
- Associate of Arts
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