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Executive Assistant to the Chief Executive Officer Resume Example

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EXECUTIVE ASSISTANT TO THE CHIEF EXECUTIVE OFFICER
Summary

Enterprising administrative professional with over 10 years of experience supporting senior executives. Proficient in assisting with both business and personal requirements to promote efficiency. Highly organized multitasker with good time management and decision-making abilities.

Skills
  • Spreadsheet creation
  • Event coordination
  • Scheduling
  • Travel Planning
  • Professional and mature
  • Proper phone etiquette
  • Articulate and well-spoken
  • Social media knowledge
  • Strong problem solver
Experience
Executive Assistant to the Chief Executive Officer | 04/2012 to CurrentRiverside Steel Erectors - Kent, WA
  • Managed executive appointments and meetings for company personnel.
  • Maintained office schedule and special event calendars for [Type] group, factoring in availability and expected operational demands to keep workloads in balance.
  • Coordinated executive schedules for team of [Number][Industry] leaders.
  • Streamlined back office services for clients to promote proper functionality and positive user experience.
  • Scheduled conferences and associated travel arrangements, including hotel, airfare and ground transportation.
  • Managed director's calendar and prepared meeting agenda and materials.
  • Opened, sorted and responded to routine correspondence on behalf of business leaders to facilitate communication and streamline processes.
  • Researched topics of interest and culled gathered information to produce concise reports.
  • Restocked office and break room supplies independently to maximize team productivity.
  • Controlled and managed document processes by reviewing files, records and critical information to confirm accuracy and comply with company policies and procedures.
  • Represented executives in conferences, in person and via e-conferences.
  • Managed sensitive information with discretion while providing administrative support to executive teams.
  • Represented [Job title] to executive clients, VIPs, investors and board members.
  • Drafted professional business documents, such as [Type], [Type] and [Type].
  • Planned and executed corporate meetings, lunches and special events for groups of [Number]+ employees.
  • Scheduled and planned meetings and conferences, including site-to-site video conferencing calls, which helped to streamline business operations.
  • Contributed to [Number]% revenue increase by streamlining administrative operations and prioritizing tasks.
  • Coordinated meeting and event logistics for senior management, including executives and board of directors.
  • Updated and implemented administrative and executive support policy changes and monitored effects.
  • Set travel arrangements and gathered documents for management and executive staff meetings and trips.
Conference Speaker | 11/2019 to 12/2019Dave Baseball Camps - Hillsboro, OR
  • Attended [Industry] events to network with professionals and promote [Area of expertise].
  • Wrote and presented talks on [Type] and [Type] topics for up to [Number] guests and encouraged audience interaction using [Technique].
  • Delivered engaging talks by using strategies such as [Technique] and [Technique] to captivate audience.
  • Traveled up to [Number] days each month delivering talks at [Type] and [Type] locations.
  • Lectured groups, hosted informal gatherings and emceed dinners.
  • Used [Software] and [System] to present modern and smooth lectures.
  • Cultivated network of [Number] media and communications professionals to maintain strong partnerships, secure positive coverage and facilitate quick dissemination of information.
  • Managed social media accounts by composing content, engaging with followers in comments, monitoring activities, and researching trends.
  • Improved customer satisfaction by finding creative solutions to problems.
  • Earned reputation for good attendance and hard work.
  • Collaborated with others to discuss new [Type] opportunities.
  • Improved profit margins by streamlining operations and workflow and negotiating competitive vendor contracts.
  • Performed site evaluations, customer surveys and team audits.
  • Created agendas and communication materials for team meetings.
  • Answered [Number] calls per [Timeframe] to answer customer questions.
Professional Baseball Player | 06/2018 to 12/2019Miami Marlins - Jupiter, FL
  • Improved motivation of younger team members by providing assistance in [Skill], which boosted competition results.
  • Used effective verbal and active listening skills when speaking to and mingling with fans and members from press, which resulted in positive experiences for all.
  • Participated in different community-based events, including [Type] event to meet and engage with fans.
  • Assisted youth with advancing baseball skills by taking part in local player clinics for children and teens.
  • Promoted disciplined, professional attitude every day during season, which helped reduce stress before competitive play.
  • Successfully balanced athletic activities while managing demanding academic schedule.
  • Identified personal strengths and weaknesses and adjusted techniques to enhance performance.
  • Assisted with academic needs of other students by offering tutoring support in various subjects, including .
  • Attended all scheduled practices and training sessions to maintain peak athletic performance.
  • Accepted constructive criticism from coaches and teammates to improve skills.
  • Represented team at professional sporting activities, in media interviews and in support of charitable causes.
  • Demonstrated commitment and responsibility towards fellow players and coaches through genuine respect and dedication to sport.
  • Listened to coaches, trainers and support staff and implemented suggestions to enhance team contributions.
  • Competed in more than [Number] events every year, winning over [Number][Type] achievements.
  • Observed culture of good sportsmanship, cooperation and responsibility among athletes and coaching staff.
  • Exercised strong leadership skills and practiced self-discipline on and off field.
  • Observed consistent program of stretching and proper conditioning in effort to reduce injuries.
  • Assisted with academic needs of other students by offering tutoring support in various subjects, including [Area of expertise].
  • Supported and mentored junior team members to promote collaboration and improve collective expertise.
  • Maintained optimal physical fitness levels through active training, nutritional optimization and positive lifestyle choices.
  • Studied competitors to understand different strategies and gain important advantages.
  • Showed discipline and responsible nature during and outside of competitions.
  • Adhered strictly to rules and regulations of activities department and district.
  • Reacted to complex game situations quickly and effectively.
  • Communicated with diverse group of fellow athletes, coaches and game officials to maintain positivity and good sportsmanship.
Education and Training
Gonzaga University - - Spokane,WA | | BBASport Management, 05/2018
Pierce Community College - - Lakewood, WA | Associate of ArtsGeneral Studies, 06/2016
Accomplishments

While as a professional baseball player I have acquired many accolades from Pierce Community College, Gonzaga University, and the Miami Marlins.

While as a Executive Assistant, I helped generate revenue for Riverside Steel Erectors and become profitable by organizing the administration and operation responsibilities. Working closely with employees ranging from management and employees while coordinating with other executives to entail successful business practices.

I have traveled the U.S as well as other countries to speak on the behalf of companies to help create a successful network of informational speeches while gathering insight on possible problems and solutions that may disconnect the message from administrators to employees and customers.

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Resume Overview

Companies Worked For:

  • Riverside Steel Erectors
  • Dave Baseball Camps
  • Miami Marlins

School Attended

  • Gonzaga University
  • Pierce Community College

Job Titles Held:

  • Executive Assistant to the Chief Executive Officer
  • Conference Speaker
  • Professional Baseball Player

Degrees

  • Gonzaga University - Spokane , WA | BBA
    Pierce Community College - Lakewood, WA | Associate of Arts

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