executive assistant to the chief executive officer resume example with 10 years of experience
JessicaClaire
, , 100 Montgomery St. 10th Floor(555) 432-1000, resumesample@example.com
Professional Summary
Top-notch assistant with over (9) years of experience in providing administrative support to CEO. Highly proficient in computer and word processing skills who is reliable and responsible with a positive attitude and strong work ethic. Possess the highest degree of integrity with a stellar record of maintaining confidentiality. Maintain excellent written and oral communication skills. Strong interpersonal skills. Team player. Able to set priorities and adjust them as necessary to accommodate demanding schedules or crucial deadlines. Desire to resolve issues and to see projects to completion. Ability to creatively analyze and resolve problems. Ability to accept constructive criticism. Demonstrate common sense, maturity and a professional demeanor. Am comfortable dealing with people and employees at all levels in the organization. Conscientious and detail-oriented. Am a quick learner and am able to think quick on my feet.
Skills
Operations Administration
Executive Leadership
Contract Negotiation
Operational Oversight
Business Analysis
Business Administration
Financial Management
Planning and Execution
Advertising Initiatives
Budgetary Oversight
Financial Oversight
Attention to Quality
Recruitment and Retention
Process Improvement
Business Development
Benefits Administration
Budget Administration
Customer Experience Control
Policy Development
Build Revenue Streams
Articulate Communication
Business Consulting
Analytical and Critical Thinker
Approachable and Outgoing
Effective Communicator and Public Speaker
Mission and Vision
Adaptable and Flexible
Management Team Leadership
Improve Policies
Strategic Planning
Develop Business Structures
Management
Delegation
Work History
03/2015 to CurrentExecutive Assistant to the Chief Executive OfficerUnicef | Los Angeles, CA,
Direct support to CEO, with all administrative duties Maintain calendar for CEO, and schedule appointments, meetings through Google Teams with staff, clients, and visitors on a daily basis to resolve or direct issues. Process confidential reports in a manner consistent with the mission of Powerhouse. Coordinate all details for prepare special events, off site meetings and retreats for staff, Executive, Leadership, Governing Board and flawlessly handle executive's business and personal international and domestic travel. Process payroll through Heartland Payroll for Directors, managers and staff. Process and reconcile expenses for all executive officers through QuickBooks. Read and edit Administrative and agency policies and procedures, as well as preparing all letters/reports written to the State of Arizona and the Department of Child Safety.
Screened calls and emails and initiated actions to respond or direct messages for managers.
Managed complex calendar scheduling with focus on proper allocation of executive availability.
Organized and coordinated conferences and monthly meetings.
Coordinated travel arrangements by booking airfare, hotel, and ground transportation.
Created expense reports, budgets, and filing systems for management team.
Contributed to smooth business operations by planning and organizing meetings and conferences.
Maintain office security and am responsible for "opening" and "closing" the center Prepare and ship UPS, Federal Express and courier packages.
Perform routine administrative duties: disposition of mail, phone messages, calendar maintenance Arrange mail delivery with Post Office.
Responded to emails and other correspondence to facilitate communication and enhance business processes.
Answered high volume of phone calls and email inquiries.
Documented and distributed meeting notes to identify, analyze, and improve workflows.
Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
Facilitated training and onboarding for incoming office staff.
Handled confidential and sensitive information with discretion and tact.
04/2018 to 06/2020Executive Assistant to the Chief Executive OfficerUnicef | Washington, DC,
Accurately maintained and coordinated executive calendars to ensure that required meetings and other executive activities do not conflict.
At the direction of Executive Vice President prepared the calendar of major monthly milestones of corporation and property activities and schedules.
Master list of required reporting.) Distributed this calendar to all staff at all locations.
Assisted with meeting and event planning as related to business and charity events.
Organized meeting dates, meeting structure, and send out agendas.
Provided heavy domestic and international travel support to the Executive Vice President and Account Executives.
Prepared Board of Directors, Executive Committee and other meeting minutes.
Prepared weekly and monthly reports for executives.
Coded and submitted payment for all invoices including outside client/vendors and departmental.
Ensured that files critical to the existence, legal history and operation of the organization were maintained current, were secured, and were easily accessible when needed.
Maintained correspondence logs, files, information databases, and other tracking systems as necessary.
Performed other administrative or clerical duties in support of the personal business activities of the Executive Vice President or of his family.
Contributed to smooth business operations by planning and organizing meetings and conferences.
Managed complex calendar scheduling with focus on proper allocation of executive availability.
Organized and coordinated conferences and monthly meetings.
Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
Prepared meeting agendas and briefing papers for members of board of directors and executive team.
Met with top national and international executives on self-designed schedules both monthly and annually.
Answered high volume of phone calls and email inquiries.
Handled confidential and sensitive information with discretion and tact.
05/2013 to 03/2015Office ManagerMarmic Fire Safety | Cape Girardeau, MO,
Prepared insurance claim forms, explained benefits, and outlined pricing details for procedures and services.
Recruited, hired and developed office teams to offer best-in-class patient care.
Increased and stimulated new patient growth by supporting sales, marketing and promotional programs.
Supervised and led team of dental hygienists and support staff 10.
Managed office within budget guidelines for clerical and auxiliary supply purchases, equipment upgrades and labor costs.
Executed operational standards flawlessly in full compliance with established policies, procedures and government regulations.
Oversaw facilities and equipment cleanliness and safety for optimal patient protections.
Achieved revenue goals with successful management of patient scheduling, receivables and miscellaneous operations expenses.
Maintained patient data with required regulatory chart documents, personal information and treatment consultation documentation.
Established team priorities, maintained schedules and monitored performance.
Cultivated positive rapport with fellow employees to boost company morale and promote employee retention.
Opened and closed location and monitored shift changes to uphold successful operations strategies and maximize business success.
Recruited, interviewed and hired employees and implemented mentoring program to promote positive feedback and engagement.
Set aggressive targets for employees to drive company success and strengthen motivation.
Education
Expected in 03/2023 to to | Public Notary, Arizona, GPA:
Current Public Notary
Expected in 2005 to to No Degree | General StudiesGlendale Community College, Glendale, AZ, GPA:
Expected in 05/1999 to to High School Diploma | Marcos De Niza High School, Tempe, AZGPA:
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Resume Overview
School Attended
Public Notary
Glendale Community College
Marcos De Niza High School
Job Titles Held:
Executive Assistant to the Chief Executive Officer
Executive Assistant to the Chief Executive Officer