executive assistant to the chief executive officer resume example with 17+ years of experience
JessicaClaire
, , 100 Montgomery St. 10th Floor(555) 432-1000, resumesample@example.com
Summary
Multitalented Executive Assistant with over 15 years in top-tier organizational support. Skilled at close work with senior executive team. Robust history offering office management, support staff management, training, supervision and event planning. Excellent research, project support and organizational abilities.
Skills
Meeting planning
Customer service-oriented
Strong problem solver
Event Planning -20 years
Supervise Administrative Assistants
Experience
09/2012 to CurrentExecutive Assistant to the Chief Executive OfficerUnicef | New York, NY,
Tackled and addressed top-level, high-priority issues with professional administrative discretion.
Revised and maintained master calendar to coordinate meetings across multiple time zones.
Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
Opened, read and replied to e-mails, letters and correspondence on behalf of executives.
Set up meeting and event logistics for senior management and updated calendars.
Facilitated board meeting agendas and distributed support materials in advance for successful sessions.
Made travel arrangements to provide executives seamless and travel policy-approved business trips.
Managed and tracked expenses to meet company budget requirements.
Coordinated meeting and work schedules for staff teams and executives.
Collaborated with internal teams to support long-term research, marketing and ad hoc projects.
Maintained company confidence and protected business operations by keeping sensitive information confidential.
04/2008 to 11/2010Office ManagerCyberark Software, Ltd. | Philadelphia, PA,
Used judgment and initiative in handling confidential matters and requests.
Prepared meeting agendas and recorded and transcribed minutes.
Reviewed files and records to obtain information and respond to requests.
Interpreted and communicated work procedures and company policies to staff.
Managed, scheduled and coordinated office functions and activities for employees.
Negotiated with vendors to determine optimal material purchase pricing.
Automated office operations for managing client correspondence, payment schedules and data communications.
04/2001 to 06/2006Coordinator of Administrative University Of Pennsylvania | City, STATE,
Assisted in coordination, direction and fulfillment of special projects.
Arranged travel arrangements and managed company's schedule.
Managed daily communications with staff to disseminate schedules and overviews, program updates and announcements.
Liaised between employees and upper-level management and resolved issues.
Managed administrative processes and prepared key reports and documentation.
Developed administrative staff skills by providing information, training and coaching.
Enhanced professional growth and development by participating in educational programs and workshops.
Executed or delegated tasks to team members to fulfill project requirements.
Documented and communicated needed actions to management to maintain continuity of work operations.
Facilitated and coordinated administrative support for EMR program.
Compiled information from manual and computerized report records, enabling quick response to personnel requests.
Education and Training
Expected in 06/2024 to to Associate of Science | Heaith Care ManagementAshworth College, Norcross, GAGPA:
Expected in to to | Secretarial Studies And Office AdministrationSchool For Executive Secretaries, Philadelphia, PA, GPA:
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Resume Overview
School Attended
Ashworth College
School For Executive Secretaries
Job Titles Held:
Executive Assistant to the Chief Executive Officer