Jessica Claire
  • , , 100 Montgomery St. 10th Floor
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:

Enterprising [Job Title] polished in supporting busy company owners and leadership. Expertly assists with both business and personal requirements to promote productivity. Highly-organized with talent for multitasking using superior time management and decision-making abilities. Meticulous Executive Assistant experienced in coordinating key activities for company leaders. Orchestrates travel arrangements, coordinates meetings and manages records. Versed in cross-cultural business environments. Multitalented [Job Title] with over [Number] years in top-tier organizational support. Skilled at close work with senior executive team. Robust history offering office management, support staff management, training, supervision and event planning. Excellent research, project support and organizational abilities. Forward-thinking [Job Title] accomplished in aiding company leaders with key functions. Gifted at managing busy schedules, organizing projects and providing stellar administrative support to executive team. Analyzes, prioritizes and completes tasks with professionalism and sound judgment. Industrious and forward-thinking Senior Executive Assistant with over [Number] years of experience in [Type] environments. Handles strategic planning, operational and administrative requirements. Results-driven and hardworking with skill and resilience to achieve daily operational goals. Focused on maximizing executive productivity by providing exceptional service and coordinating team activities.

  • Meeting planning
  • Invoice processing
  • Accounting
  • Business correspondence
  • Customer service-oriented
Executive Assistant to the Chief Executive Officer, 01/2014 - Current
Unicef Washington, DC,
  • Tackled and addressed top-level, high-priority issues with professional administrative discretion.
  • Revised and maintained master calendar for client appointments.
  • Detailed and arranged logistics for conferences and seminars, including travel arrangements and venue reservations.
Executive Assistant to the Chief Executive Officer, 05/1997 - 01/2014
Unicef New York, NY,
  • Managed master [Type] calendar for [Number] personnel.
  • Oversaw special event calendars for [Type] group, factoring in availability and expected operational demands to keep workloads in balance.
  • Tackled and addressed top-level, high-priority issues with professional administrative discretion.
  • Opened, read and wrote answers to routine letters and correspondence for executives.
  • Set up meeting and event logistics for senior management, including executives and board of directors.
  • Entered customer information and updates in database system to track leads, interactions, relationships and propel sales opportunities.
  • Crafted proposals and memos using desktop publishing and word processing software.
  • Restocked office and break room supplies to maximize team productivity.
  • Managed daily financial tasks such as invoices, reports and proposals.
  • Verified operation of office equipment by completing preventive maintenance requirements and calling for repairs.
  • Researched topics of interest and culled gathered information to produce concise reports.
  • Recorded and maintained updated information on company services.
  • Supported advertising and promotional initiatives by creating marketing materials.
  • Handled incoming and outgoing mail, email and faxes.
  • Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
  • Supervised executive and management calendars while allocating tasks to administrative support team for smooth operational flow.
  • Wrote and distributed executive meeting agendas and minutes to department heads and executive team members.
  • Ordered catering or restaurant delivery to offer food and beverages to meeting and conference attendees.
  • Coordinated executive and senior management vacation, day-to-day meeting and travel schedules.
  • Designed PowerPoint presentations for monthly divisional meetings with top-level executives.
  • Delivered optimal administrative, customer service and case management support through [Action] and [Skill].
Administrative Assistant, 12/1990 - 04/1996
Corteva, Inc. Salinas, CA,
  • Organized and maintained filing and document management systems by coordinating, archiving and purging files.
  • Developed administrative processes to achieve organizational objectives and improve office efficiency.
  • Handled management of communication to executives by taking and making telephone calls, reviewing and prioritizing mail and composing and typing correspondence.
  • Entered invoice data into company database and updated details, including customer contacts and delivery dates to keep information current.
  • Maintained inventory in supply closet to prevent shortages.
  • Coordinated project materials by managing physical and digital files, monitoring spreadsheets and updating reports.
  • Directed customer communication to appropriate department personnel.
  • Prepared packages for shipment by generating packing slips and setting up courier deliveries.
  • Arranged travel and hotel accommodations for international and domestic business meetings and trips.
  • Verified operation of office equipment by completing preventive maintenance requirements and calling for repairs.
Education and Training
Bachelor of Science: Business Management, Expected in 05/2010
University of Phoenix - Walnut, CA,

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  • Executive Assistant to the Chief Executive Officer
  • Executive Assistant to the Chief Executive Officer
  • Administrative Assistant


  • Bachelor of Science

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