executive assistant to the ceo resume example with 11+ years of experience

Jessica Claire
, , 100 Montgomery St. 10th Floor (555) 432-1000,
Professional Summary

Enterprising Senior Executive Administrator with 15 years of experience. Expert in contracts, procurement, strategic planning, and providing comprehensive support to company leaders. Goal-oriented with ability to meet long-term goals through daily organization. Dedicated to excellent customer service, client satisfaction, and team communication.

  • Supervised team of 80 staff members.
  • Used Microsoft Excel to develop inventory tracking spreadsheets.
  • Resolved product issue through testing.
  • Created detailed expense reports in excess of thousands of dollars, including currency exchanges.
  • Documented and resolved budgeting issues which led to securing grant money from the Good Hope Foundation and the Elaine Wynn Family Foundation to start a Food Distribution program.
  • Business writing
  • 90 WPM typing speed
  • Multi-line phone proficiency
  • QuickBooks expert
  • Filing and data archiving
  • Financial services
  • Report writing
  • Office administration
  • Compensation and benefits
  • Report Development
  • Project planning
  • Report analysis
  • Conference planning
  • Scheduling
  • Office management
  • Performance improvement
  • Expense reporting
  • Bookkeeping
  • Proofreading
  • Staff Management
  • Budgeting
  • Employee training and development
  • Strategic Planning
Work History
12/2018 to Current Executive Assistant to the CEO Ava Labs | New York, NY,
  • Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
  • Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
  • Organized international and domestic travel arrangements for the CEO, including all transportation and hotel stays.
  • Kept physical files and digitized records organized for easy updating and retrieval by authorized team members.
  • Maintained VIP's presence on popular social media platforms by posting edited photos, updates and information.
  • Tackled special projects such as Grants and Budget to meet tight deadlines.
  • Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
  • Developed and maintained automated alert system for upcoming deadlines on incoming requests and events.
  • Worked with senior management to initiate new projects and assist in various processes.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
  • Organized and coordinated multiple conferences and monthly staff meetings.
04/2016 to 11/2018 Contracts Manager Caci International Inc. | Bethesda, MD,
  • Arranged service delivery to 15 active contracts by overseeing workers, coordinating resources and setting schedules.
  • Monitored contracts' performance to detect non-compliance with terms and deficient returns and organize proactive resolutions.
  • Maintained database for with contract, vendor and customer information.
  • Mitigated business risks by analyzing contracts' potential impacts and avoiding unfavorable terms.
  • Worked closely with account team to identify areas to improve cash flow and leverage tools to improve cash flow from contracts.
  • Tracked contracts for management and issued regular tracking reports covering current status and upcoming milestones.
  • Onboarded and trained new staff to keep team efficient and prepare team members to effectively handle demands of simultaneous and large-scale contracts.
  • Supported timely and complete billing by documenting milestones and submitting accurate invoicing paperwork.
  • Managed, supervised and controlled execution of contracts ranging from $10,000 to $1 million dollars.
  • Sourced and qualified bidders, obtained favorable pricing and finalized contracts.
  • Maintained documentation for all purchases.
  • Worked with departments to find new and better items to fulfill diverse needs.
  • Accepted and processed supply requests from staff, and placed orders per procedures.
  • Maintained effective and lasting vendor relationships through dynamic communication, collaboration and intelligent questioning skills.
  • Interpreted contact terms and coordinated solutions to resolve disputes between clients and service providers.
09/2009 to 01/2016 Contracts and Procurement Manager State Of Colorado | Denver, CO,
  • Implemented policies to reduce cost and eliminate waste.
  • Decreased material expenses by 10 % by managing tracking and supply.
  • Oversaw $50,000 to $1 million budget and all purchasing needs for record production company.
  • Wrote standard operating procedures for department.
  • Received inbound phone calls from store managers and facility management associates, creating work orders and purchase orders to replace faulty or unsafe equipment or conditions.
  • Implemented process improvements that reduced average purchasing cycle times by 15%.
  • Solved diverse supply chain problems involving numerous sources, logistics and scheduling factors.
  • Developed productive relationships with key account holders.
  • Improved inspection policies to increase quality of raw materials and finished goods.
  • Adjusted procedures as needed to maximize department effectiveness.
  • Assessed areas of service concern and developed improvement plans.
Expected in 05/2014 to to Master of Arts | International Relations Harvard University, Boston, MA, GPA:
Expected in 06/2004 to to Bachelor of Arts | Art History California State University - Los Angeles, Los Angeles, CA GPA:
  • United Nations Association of Greater Boston
  • Harvard Alumni Association
  • Harvard International Relations Council
  • Due Diligence Project NGO
  • Queen of Angels Hollywood Presbyterian Hospital
  • Armenian Youth Federation
  • Union Rescue Mission
  • Los Angeles Regional Food Bank
  • Certified Grant Manager, Nonprofit Ready - 2019
  • Certified Contract Manager, Notable Productions - 2010

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Resume Overview

School Attended

  • Harvard University
  • California State University - Los Angeles

Job Titles Held:

  • Executive Assistant to the CEO
  • Contracts Manager
  • Contracts and Procurement Manager


  • Master of Arts
  • Bachelor of Arts

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