Meticulous, task-driven Executive Assistant with 8+ years of administrative experience in managing client-centric office operations. Equipped with exceptional ability to facilitate all aspects of internal and external communications, support the day-to-day administrative, financial, and operational functions by working collaboratively with C-level executives. Proven talent for aligning business objectives with comprehensive administrative knowledge to achieve maximum operational impacts, conserve time and boost efficiency.
Skills
Efficient Calendar Management
Administrative Support
Budget Management
Risk Assessment & Monitoring
Employee Relations
Work History
Executive Assistant to the Athletic Director, 07/2018 to Current University Of Arkansas – Conway, AR,
Serves as administrative support for the Athletic Director office activities
Manage and prioritize the Athletic Directors schedule to ensure time is focused on critical, strategic issues
Advise athletics staff and coaches regarding administrative operational matters
Coordinate athletic directors’ business travel with appropriate vendor/athletic business office
Assists with production and dissemination of communication materials and presentations for staff and coaches on behalf of the Athletic Director
Ensure and maintain confidentiality of all communications and documentation
Resolved conflicts and negotiated mutually beneficial agreements between parties
Review and maintain over 200 athletic staff time sheet to ensure correct pay each pay period
Adjust time as needed for each athletic staff member
Ensure all new athletic staff paperwork is completed and processed
Office Associate to the CFO, 07/2018 to 07/2019 State Of Florida – Madison, FL,
Welcomed and greeted all visitors; screened calls; directed to appropriate staff; opened all incoming mail and distributed to recipients
Conducted bookkeeping, purchasing, accounting, inventory control, and clerical/administrative functions
Composed general office correspondence and responded to frequent requests for information
Maintained variety of records, office files and organization systems
Serve as back up to supervisor (Assistant Director for Business and Finance Operations) with all office and budget related items such as monitoring expenses, preparing forms and documentation for expenditures and any necessary related reports, etc
Reviews reports to identify and trace errors and makes necessary corrections
Performs reconciliation activities
Ensure and maintained confidentiality of all communications and documentation
Managed quality assurance program, including on-site evaluations, internal audits and customer surveys
Administrative Specialist III, 10/2015 to 06/2017 University Of Central Arkansas – City, STATE,
Recruitment for the University of Central Arkansas Residential College (Living & Learning Communities)
Reviewed student’s applications for acceptance into the Residential College, using Banner, ARGOS, WordPress, and Adirondack with these processes
Discussed the students’ academic plans and career directions
Worked with the Director to create and code classes for the Residential College department
Assisted students with the application process, registering for classes, applying for housing and directing them around campus; using EMS
Managed and performed duties with the Student Success department to improve student success and retention rates
Produced highly accurate internal and external letters and memoranda
Conducted thorough research using diverse resources to assist professional staff with routine and special project tasks
Delivered top-notch administrative support to office staff, promoting excellence in office operations
Ensured and maintained confidentiality of all communications and documentation
Administrative Assistant III, 06/2013 to 10/2015 Arkansas Department Of Health – City, STATE,
Provided administrative support to the State Public Veterinarian
Processed office expenses, travel arrangements for all employees, purchase requisitions, coordinated event logistics, timekeeper for employees and prepared budget comparison reports
Provided information, assistance and clarification to interested parties concerning Arkansas Department of Health
Assisted with developing policies and procedures, and directives based on research findings
Complied financial information to formulate the budget proposals and monitored expenditures to ensure optimum operating efficiency
Composed and typed routine correspondence and letters, maintain activities logs and/or financial ledgers, and submitted reports
Reviewed documents including applications, forms, vouchers, records, and reports for accuracy, completeness, and compliance with laws and regulations, made necessary corrections, and assigned file numbers
Ensured and maintain confidentiality of all communications and documentation
Education
Bachelor of Science (B.S): Family and Consumer Science, Interior Design, Expected in University of Central Arkansas - Conway, AR GPA:
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