Jessica Claire
  • Montgomery Street, San Francisco, CA 94105
  • Home: (555) 432-1000
  • Cell:
Professional Summary

Meticulous, task-driven Executive Assistant with 8+ years of administrative experience in managing client-centric office operations. Equipped with exceptional ability to facilitate all aspects of internal and external communications, support the day-to-day administrative, financial, and operational functions by working collaboratively with C-level executives. Proven talent for aligning business objectives with comprehensive administrative knowledge to achieve maximum operational impacts, conserve time and boost efficiency.

  • Efficient Calendar Management
  • Administrative Support
  • Budget Management
  • Risk Assessment & Monitoring
  • Employee Relations
Work History
Executive Assistant to the Athletic Director, 07/2018 to Current
University Of ArkansasConway, AR,
  • Serves as administrative support for the Athletic Director office activities
  • Manage and prioritize the Athletic Directors schedule to ensure time is focused on critical, strategic issues
  • Advise athletics staff and coaches regarding administrative operational matters
  • Coordinate athletic directors’ business travel with appropriate vendor/athletic business office
  • Assists with production and dissemination of communication materials and presentations for staff and coaches on behalf of the Athletic Director
  • Ensure and maintain confidentiality of all communications and documentation
  • Resolved conflicts and negotiated mutually beneficial agreements between parties
  • Review and maintain over 200 athletic staff time sheet to ensure correct pay each pay period
  • Adjust time as needed for each athletic staff member
  • Ensure all new athletic staff paperwork is completed and processed
Office Associate to the CFO, 07/2018 to 07/2019
State Of FloridaMadison, FL,
  • Welcomed and greeted all visitors; screened calls; directed to appropriate staff; opened all incoming mail and distributed to recipients
  • Conducted bookkeeping, purchasing, accounting, inventory control, and clerical/administrative functions
  • Composed general office correspondence and responded to frequent requests for information
  • Maintained variety of records, office files and organization systems
  • Serve as back up to supervisor (Assistant Director for Business and Finance Operations) with all office and budget related items such as monitoring expenses, preparing forms and documentation for expenditures and any necessary related reports, etc
  • Reviews reports to identify and trace errors and makes necessary corrections
  • Performs reconciliation activities
  • Ensure and maintained confidentiality of all communications and documentation
  • Managed quality assurance program, including on-site evaluations, internal audits and customer surveys
Administrative Specialist III, 10/2015 to 06/2017
University Of Central ArkansasCity, STATE,
  • Recruitment for the University of Central Arkansas Residential College (Living & Learning Communities)
  • Reviewed student’s applications for acceptance into the Residential College, using Banner, ARGOS, WordPress, and Adirondack with these processes
  • Discussed the students’ academic plans and career directions
  • Worked with the Director to create and code classes for the Residential College department
  • Assisted students with the application process, registering for classes, applying for housing and directing them around campus; using EMS
  • Managed and performed duties with the Student Success department to improve student success and retention rates
  • Produced highly accurate internal and external letters and memoranda
  • Conducted thorough research using diverse resources to assist professional staff with routine and special project tasks
  • Delivered top-notch administrative support to office staff, promoting excellence in office operations
  • Ensured and maintained confidentiality of all communications and documentation
Administrative Assistant III, 06/2013 to 10/2015
Arkansas Department Of HealthCity, STATE,
  • Provided administrative support to the State Public Veterinarian
  • Processed office expenses, travel arrangements for all employees, purchase requisitions, coordinated event logistics, timekeeper for employees and prepared budget comparison reports
  • Provided information, assistance and clarification to interested parties concerning Arkansas Department of Health
  • Assisted with developing policies and procedures, and directives based on research findings
  • Complied financial information to formulate the budget proposals and monitored expenditures to ensure optimum operating efficiency
  • Composed and typed routine correspondence and letters, maintain activities logs and/or financial ledgers, and submitted reports
  • Reviewed documents including applications, forms, vouchers, records, and reports for accuracy, completeness, and compliance with laws and regulations, made necessary corrections, and assigned file numbers
  • Ensured and maintain confidentiality of all communications and documentation
Bachelor of Science (B.S): Family and Consumer Science, Interior Design, Expected in
University of Central Arkansas - Conway, AR

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School Attended

  • University of Central Arkansas

Job Titles Held:

  • Executive Assistant to the Athletic Director
  • Office Associate to the CFO
  • Administrative Specialist III
  • Administrative Assistant III


  • Bachelor of Science (B.S)

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