Executive Assistant to SVP/VP Resume Example

• Handled prep work for remodeling projects by plastering, sanding and finishing.
• Interviewed clients to determine remodeling needs, budget and financing needs.
• Completed remodeling of residential bathrooms, kitchens, foyers, hallways and basements, including tear down, framing, installation and finished carpentry.
• Demolished and dismantled Residential structures to prepare for remodel.
• Negotiated purchases and service contracts for over 20 projects, greatly reducing overall costs 40%.
• Collaborated with teams to prepare building sites and support needs of project managers, supervisors, carpenters and framers.
• Measured and marked cutting lines on materials, using rulers, pencils, chalk and marking gauge.
• Monitored subcontractor operations and applied effective time, resource and money management strategies to delivery under-budget project completion.
• Collaborated with construction administration consultants to schedule field observations.
• Led weekly production and operations contractor meetings, facilitating stronger communication and helping to resolve critical issues.
• Monitored, coached and supervised team of 5 employees in [Year].
• Reduced process downtime by restructuring ongoing projects, ensuring quality and compliance.
• Improved process efficiency and workflow by implementing productivity initiatives and proactively identifying and resolving problems.
• Monitored supply levels and identified cost-effective materials to reduce project expenses.
• Scheduled utility service providers according to project timelines.
• Obtained building and specialty permits from local jurisdictional agencies.
• Determined project schedule, including sequencing all construction activities for optimal efficiency.
• Avoided construction delays by efficiently following through with all site inspections.
• Coordinated with site personnel, clients and local government officials to achieve on-time project delivery.
• Conducted critical pre-installation conferences with general contractors, subcontractors, consultants and manufacturer's representatives.
• Kept sites compliant with OSHA, federal, state and local regulations to prevent unnecessary delays.
• Oversaw entire building turnover process, enhancing communication between all construction management to facilitate smooth completion.
• Implemented systems to improve process efficiency and reduce project duration.
• Managed hiring for certain roles and actively coordinated talent management and recruitment.
• Performed regular job site observations to provide direction for general contractor personnel and subcontractor laborers.
• Provided safety kits to all construction personnel, fully complying with job site safety protocols.
• Conducted routine quality audits to verify progression against specifications and initiated corrective actions to remedy concerns.

As a Project Manager, every project oversees many aspects of the building process, working closely with owners, building inspectors to develop plans, establish timetables, and determine labor and material costs.

Developed polished legal documents, including motions and briefs, to support litigation processes and court proceedings.

Managed billable hour tracking, payroll, client invoicing and schedules for one-attorney office.

Coordinated trial exhibits by organizing materials, writing documentation, and preparing digital materials and displays.

• Accurately handled data entry for many clients into company-based software.

Analyzed elements of civil litigation, including evidence gathering and presentation and client counseling, in addition to evaluating jury selection methods processes.

• Conferred with clients and other involved parties to gather and track case information.

Analyzed deeds of trust to verify grantor, grantee, trustee and loan amounts for executive leadership.

• Conducted detailed client intakes and entered information into company database.
• Researched, monitored and informed firm of legal and industry developments and trends and articulated effects on practice and clients.

Developed project management processes to improve cost-effective service to clients.

• Created weekly, monthly and quarterly expense reports, including employee success and revenue reports.

Created and implemented all policies, work flow processes and work assignments.

• Researched innovative methods of adding value to key client relationships by providing timely material to facilitate frequent interactions with clients.

Contacted key witnesses to testify at court hearings.

• Communicated pertinent information to clients via phone, email and mail.

Researched state statutes, decisions, legal articles, codes and documents.

• Investigated facts and laws to determine causes of action and to prepare cases.

Organized contracts and closing documents for rentals and purchases.

Tracked and processed easement documents in accordance with policies and applicable laws.

Prepared legal property descriptions for use in transactions.

• Completed research by using public information sources, law libraries and legal databases.