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Executive Assistant to SVP/VP Resume Example

Resume Score: 80%

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EXECUTIVE ASSISTANT TO SVP/VP
Professional Summary

Versatile Project Manager dedicated to boosting company revenue through exceptional leadership and rigorous cost control techniques. Proven success revamping processes and procedures and increasing efficiency and product quality.

Skills
  • Project planning and development
  • Budget administration
  • Strategic Planning
  • Project Management
  • Residential construction
  • Construction management
  • Advanced problem solving
  • Contract Management
  • Disaster Recovery Methodologies
  • Expense reports
  • Project estimation and bidding
  • Fluent in Spanish
  • Safety and compliance
  • Advanced understanding of Microsoft Office, SAP, Docusign, Adobe, +...
Work History
Executive Assistant to SVP/VP ESPN Inc. - Bristol, CT04/2003 - Current
  • Managed SVP/VP's complex and frequently changing travel arrangements and coordinated pre-planning of trips.
  • Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum.
  • Coordinated domestic and international travel arrangements, including booking airfare, hotel and ground transportation.
  • Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency.
  • Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
  • Allocated executive tasks and managed complex calendars and administrative functions.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
  • Managed external contacts for CEO and kept track of periodic communication needed for priority contacts.
  • Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
  • Contributed to smooth business operations by planning and organizing meetings and conferences, including conference calls.
  • Organized envelopes, postage and mail correspondence for staff and management, maintaining postage meter and coordinating with delivery and courier services.
  • Promoted team productivity by keeping supplies organized and well-stocked.
  • Orchestrated successful conferences, including associated travel for all speakers and attendees, facilities and support services.
  • Coordinated complex annual meeting involving more than ten presenters, 30 global attendees, and budget of $450K encompassing livestream production, remote location arrangements, and senior executive accommodations.
  • Worked with senior management to initiate new projects and assist in various processes.
  • Handled all scheduling and logistics planning for conferences and monthly meetings.
  • Planned and executed meetings and events and attended meetings to take meeting minutes.
  • Developed and maintained internal client filing system using Microsoft Office Software.
  • Maintained confidential, administrative support to executive team and members of board ofdirectors.
  • Screened incoming mail, publications and other correspondence directed to management team members.
  • Created expense reports, budgets and filing systems for SVP/VP and Programming departments.
  • Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
  • Assisted with team building initiatives and overall support for maintenance of organizational culture and employee morale.
  • Prepared presentations, materials and documentation for use by SVP/VPs in meetings and engagements.
  • Coordinated dealer visitations, company special events and other employee morale functions.
  • Used Microsoft Office to coordinate meetings, appointments and tasks for three senior executives.
  • Organized international and domestic travel arrangements for up to 25 staff members, including all transportation and hotel stays.
  • Maintained daily appointment calendars for president and executive vice president.
  • Processed invoices for market data subscriptions, continuing education and memberships.
  • Managed schedules, events and travel plans for conferences, meetings and seminars, as well as domestic and international trips for three executives.
  • Processed travel expenses and reimbursements for three-member executive team and senior management group.
  • Kept physical files and digitized records organized for easy updating and retrieval by authorized team members.
Home Improvement ContractorSelf-Employeed - Southington, CT01/2019 - Current
  • Handled prep work for remodeling projects by plastering, sanding and finishing.
  • Interviewed clients to determine remodeling needs, budget and financing needs.
  • Completed remodeling of residential bathrooms, kitchens, foyers, hallways and basements, including tear down, framing, installation and finished carpentry.
  • Demolished and dismantled Residential structures to prepare for remodel.
  • Negotiated purchases and service contracts for over 20 projects, greatly reducing overall costs 40%.
  • Collaborated with teams to prepare building sites and support needs of project managers, supervisors, carpenters and framers.
  • Measured and marked cutting lines on materials, using rulers, pencils, chalk and marking gauge.
  • Monitored subcontractor operations and applied effective time, resource and money management strategies to delivery under-budget project completion.
  • Collaborated with construction administration consultants to schedule field observations.
  • Led weekly production and operations contractor meetings, facilitating stronger communication and helping to resolve critical issues.
  • Monitored, coached and supervised team of 5 employees in [Year].
  • Reduced process downtime by restructuring ongoing projects, ensuring quality and compliance.
  • Improved process efficiency and workflow by implementing productivity initiatives and proactively identifying and resolving problems.
  • Monitored supply levels and identified cost-effective materials to reduce project expenses.
  • Scheduled utility service providers according to project timelines.
  • Obtained building and specialty permits from local jurisdictional agencies.
  • Determined project schedule, including sequencing all construction activities for optimal efficiency.
  • Avoided construction delays by efficiently following through with all site inspections.
  • Coordinated with site personnel, clients and local government officials to achieve on-time project delivery.
  • Conducted critical pre-installation conferences with general contractors, subcontractors, consultants and manufacturer's representatives.
  • Kept sites compliant with OSHA, federal, state and local regulations to prevent unnecessary delays.
  • Oversaw entire building turnover process, enhancing communication between all construction management to facilitate smooth completion.
  • Implemented systems to improve process efficiency and reduce project duration.
  • Managed hiring for certain roles and actively coordinated talent management and recruitment.
  • Performed regular job site observations to provide direction for general contractor personnel and subcontractor laborers.
  • Provided safety kits to all construction personnel, fully complying with job site safety protocols.
  • Conducted routine quality audits to verify progression against specifications and initiated corrective actions to remedy concerns.
Project ManagementSelf-Employed - Southington, CT03/2020 - Current

As a Project Manager, every project oversees many aspects of the building process, working closely with owners, building inspectors to develop plans, establish timetables, and determine labor and material costs.

ParalegalSelf-Employed - Southington, CT01/2006 - Current

Developed polished legal documents, including motions and briefs, to support litigation processes and court proceedings.

Managed billable hour tracking, payroll, client invoicing and schedules for one-attorney office.

Coordinated trial exhibits by organizing materials, writing documentation, and preparing digital materials and displays.

  • Accurately handled data entry for many clients into company-based software.

Analyzed elements of civil litigation, including evidence gathering and presentation and client counseling, in addition to evaluating jury selection methods processes.

  • Conferred with clients and other involved parties to gather and track case information.

Analyzed deeds of trust to verify grantor, grantee, trustee and loan amounts for executive leadership.

  • Conducted detailed client intakes and entered information into company database.
  • Researched, monitored and informed firm of legal and industry developments and trends and articulated effects on practice and clients.

Developed project management processes to improve cost-effective service to clients.

  • Created weekly, monthly and quarterly expense reports, including employee success and revenue reports.

Created and implemented all policies, work flow processes and work assignments.

  • Researched innovative methods of adding value to key client relationships by providing timely material to facilitate frequent interactions with clients.

Contacted key witnesses to testify at court hearings.

  • Communicated pertinent information to clients via phone, email and mail.

Researched state statutes, decisions, legal articles, codes and documents.

  • Investigated facts and laws to determine causes of action and to prepare cases.

Organized contracts and closing documents for rentals and purchases.

Tracked and processed easement documents in accordance with policies and applicable laws.

Prepared legal property descriptions for use in transactions.

  • Completed research by using public information sources, law libraries and legal databases.
Education
Certificate: Project ManagementUniversity of Phoenix - Arizona06/2020
Certificate: Real Estate AgentCentury 21 - Connecticut2019
Bachelor of Science: CounselingRockville University - Arizona2009
Certificate: ParalegalKaplan University - Arizona2005
Associate Degree in Business Administration: Business AdministrationTunxis Community College - Farmington, CT10/2002
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Resume Overview

Companies Worked For:

  • ESPN Inc.
  • Self-Employeed
  • Self-Employed

School Attended

  • University of Phoenix
  • Century 21
  • Rockville University
  • Kaplan University
  • Tunxis Community College

Job Titles Held:

  • Executive Assistant to SVP/VP
  • Home Improvement Contractor
  • Project Management
  • Paralegal

Degrees

  • Certificate : Project Management
    Certificate : Real Estate Agent
    Bachelor of Science : Counseling
    Certificate : Paralegal
    Associate Degree in Business Administration : Business Administration

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