EXECUTIVE ASSISTANT TO PRESIDENT, CFO, MARKETING AND IT DIRECTOR
Seeking the position of Executive Assistant where my capability to provide
excellent administrative support to the executives, ability to understand
instructions, and work accordingly will be best utilized.
Internet, Microsoft Office, Outlook, Excel, Word, PowerPoint, and Typing
Ability to manage multiple projects under strict deadlinesMicrosoft Office proficiency
Microsoft Office proficiency
Proper phone etiquette
Articulate and well-spoken
Meticulous attention to detail
Strong problem solver
Works well under pressure
Administrative support specialist
Executive presentation development
Executive Assistant to President, CFO, Marketing and IT DirectorFeb 2017 to Current Lone Mountain Truck Leasing － Carter Lake, IA
Handled and distributed all incoming and outgoing mail.
Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
Wrote and distributed meeting minutes to appropriate individuals. meetings with top-level executives.
Collaborated with other administrative team members, human resources and the finance department on special projects and events.
Manage executive's schedules, calendars, appointments, and meetings.
Responsible for coordinating the company's travel needs (manages travel for all executives, sales team, human resources, department management, company pilots, and associates).
Manage travel, agenda's, and scheduling for the company's two beech jet 400 private planes that are leased out weekly.
Coordinates with FBO (fixed based operator) to schedule private planes arrivals and departures times.
Ensures that travel needs are met within the constraints of the company travel budget.Designed PowerPoint presentations for monthly divisional meetings with top-level executives.
Reconciles all executive team, human resources, sales, legal counsel, marketing & IT director, and four company pilots monthly credit card statements.
Ensures there are no scheduling conflicts and confirms executives know where they need to be and when.
Oversee the work of the front office receptionist, and make sure that everything is in place for the office to function smoothly.
Manage the flow of information to members of the executive leadership team.
Screen phone calls, open/sort mail, and summarize reports and memos that are received before passing along to executives.
This includes; writing letters and memos, compiling data for reports, creating computerized presentations, transcribing dictation, editing, proofreading and other information preparation duties.
Executive AssistantJan 2011 to Jan 2017 Malnove, Inc － Omaha, NE
Dedicated, self-motivated, experienced, knowledgeable, reliable, and top performing professional executive assistant offering 6 years of successful executive assistant experience in business operations and corporate environment.
Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text/data, attending meetings, and drafting minutes.
Conserves executive's time by reading, researching, and routing correspondence; drafting letters, agendas, itineraries, and documents; collecting and analyzing information; initiating telecommunications.
Manages executive's schedules, calendar, appointments, and email, by planning, arranging, scheduling, and coordinate meetings, conferences, teleconferences and travel.
Represents the executives by attending meetings in the executive's absence; speaking for the executive.
Protects operations by keeping all information confidential.
Maintains electronic and hard copy files including company records, contract information and vendor agreements.
Strong skills in organizing various administrative events and ability to manage every day operations to provide smooth workflow for the organization.
Assist with the preparation, planning, and execution needed for various events, meetings, and company outings.
Screen, prioritize, and redirect all incoming correspondence through phone or email.
Maintain communication with key individuals for all projects.
Compose correspondence, reports, prepare meeting notes and minutes and follow up on items requiring further action for the executive team.
Ensures accurate and timely information flow between executives, departmental managers, and the plant managers.
Prioritizes conflicting needs; handle matters expeditiously, proactively and follows through on projects to successful completion, often with deadline pressures.
Communicates and coordinates regularly with appropriate others to maximize the effectiveness and efficiency of interdepartmental operations and activities.
Ability to understand, organize, index and reference a wide variety of administrative information and records.
Coordinate all aspects of executive level appointments, meetings, receptions, conference calls and video conferencing for multiple time zones.
Organize and secure highly confidential company and employee information.
Reconciles the executive's teams monthly credit card statements.
Active in both individual and team projects.
Processed customer credit applications and checked credit through Dun & Bradstreet, Creditsafe, Experian, and Cortera.
Human Resources GeneralistJul 2006 to Jan 2011 Intermodal Rail Management Inc － Council Bluffs, IA
Goal oriented, result driven and disciplined professional with a solid understanding of human resources.
Provide guidance and support to all departments regarding human resource policies, practices and make recommendations on employee development, counseling and coaching.