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executive assistant to president cfo marketing and it director resume example with 19+ years of experience

Jessica
Claire
resumesample@example.com
(555) 432-1000,
Montgomery Street, San Francisco, CA 94105
:
Summary
Seeking the position of Executive Assistant where my capability to provide excellent administrative support to the executives, ability to understand instructions, and work accordingly will be best utilized.
Skills
  • Internet, Microsoft Office, Outlook, Excel, Word, PowerPoint, and Typing
  • Ability to manage multiple projects under strict deadlinesMicrosoft Office proficiency
  • Microsoft Office proficiency
  • Proper phone etiquette
  • Articulate and well-spoken
  • Time management
  • Flexible
  • Meticulous attention to detail
  • Strong problem solver
  • Works well under pressure
  • Appointment setting
  • Customer service-oriented
  • Labor relations
  • Mail management
  • Meeting planning
  • Travel administration
  • Administrative support specialist
  • Self-starter
  • Executive presentation development
Education and Training
Bellevue University Bellevue, NE Expected in February 2018 Bachelor of Science : Business - GPA : Business 4.0 Dean's List Awarded the "DREAM Scholarship"
Capitol School of Esthetics Omaha, NE Expected in June 2000 : Salon Management, Marketing, and Esthetics - GPA : Salon Management, Marketing, and Esthetics 4.0
University of Nebraska at Kearney Kearney, NE Expected in : Business Administration - GPA : Business Administration
Accomplishments
Experience
American Advanced Management, Inc - Executive Assistant to President, CFO, Marketing and IT Director
Bakersfield, CA, 01/2017 - Current
  •  Handled and distributed all incoming and outgoing mail.
  • Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
  • Wrote and distributed meeting minutes to appropriate individuals. meetings with top-level executives. 
  • Collaborated with other administrative team members, human resources and the finance department on special projects and events.
  • Manage executive's schedules, calendars, appointments, and meetings.
  • Responsible for coordinating the company's travel needs (manages travel for all executives, sales team, human resources, department management, company pilots, and associates).
  • Manage travel, agenda's, and scheduling for the company's two beech jet 400 private planes that are leased out weekly.
  • Coordinates with FBO (fixed based operator) to schedule private planes arrivals and departures times.
  • Ensures that travel needs are met within the constraints of the company travel budget.Designed PowerPoint presentations for monthly divisional meetings with top-level executives.
  • Reconciles all executive team, human resources, sales, legal counsel, marketing & IT director, and four company pilots monthly credit card statements.
  • Ensures there are no scheduling conflicts and confirms executives know where they need to be and when.
  • Oversee the work of the front office receptionist, and make sure that everything is in place for the office to function smoothly.
  • Manage the flow of information to members of the executive leadership team.
  • Screen phone calls, open/sort mail, and summarize reports and memos that are received before passing along to executives.
  • This includes; writing letters and memos, compiling data for reports, creating computerized presentations, transcribing dictation, editing, proofreading and other information preparation duties.
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Elara Caring - Executive Assistant
Amherst, OH, 01/2011 - 01/2017
  • Dedicated, self-motivated, experienced, knowledgeable, reliable, and top performing professional executive assistant offering 6 years of successful executive assistant experience in business operations and corporate environment.
  • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text/data, attending meetings, and drafting minutes.
  • Conserves executive's time by reading, researching, and routing correspondence; drafting letters, agendas, itineraries, and documents; collecting and analyzing information; initiating telecommunications.
  • Manages executive's schedules, calendar, appointments, and email, by planning, arranging, scheduling, and coordinate meetings, conferences, teleconferences and travel.
  • Represents the executives by attending meetings in the executive's absence; speaking for the executive.
  • Protects operations by keeping all information confidential.
  • Maintains electronic and hard copy files including company records, contract information and vendor agreements.
  • Strong skills in organizing various administrative events and ability to manage every day operations to provide smooth workflow for the organization.
  • Assist with the preparation, planning, and execution needed for various events, meetings, and company outings.
  • Screen, prioritize, and redirect all incoming correspondence through phone or email.
  • Maintain communication with key individuals for all projects.
  • Compose correspondence, reports, prepare meeting notes and minutes and follow up on items requiring further action for the executive team.
  • Ensures accurate and timely information flow between executives, departmental managers, and the plant managers.
  • Prioritizes conflicting needs; handle matters expeditiously, proactively and follows through on projects to successful completion, often with deadline pressures.
  • Communicates and coordinates regularly with appropriate others to maximize the effectiveness and efficiency of interdepartmental operations and activities.
  • Ability to understand, organize, index and reference a wide variety of administrative information and records.
  • Coordinate all aspects of executive level appointments, meetings, receptions, conference calls and video conferencing for multiple time zones.
  • Organize and secure highly confidential company and employee information.
  • Reconciles the executive's teams monthly credit card statements.
  • Active in both individual and team projects.
  • Processed customer credit applications and checked credit through Dun & Bradstreet, Creditsafe, Experian, and Cortera.
Grane - Human Resources Generalist
Waynesburg, PA, 07/2006 - 01/2011
  • Goal oriented, result driven and disciplined professional with a solid understanding of human resources.
  • Provide guidance and support to all departments regarding human resource policies, practices and make recommendations on employee development, counseling and coaching.
  • Conduct employee recruiting, interviewing, hiring, terminations, background checks and performance reviews.
  • Prepare and conduct company audits including; financial, insurance and employee retention/satisfaction.
  • Employee relations, mediating issues, complaints, and investigations when necessary.
  • Served as a liaison between various constituencies from executive management and day laborers.
  • Implement employee referral, safety, and other incentive programs.
  • Developed employee handbook, policies, safety manual, job descriptions, compensation, and training programs.
  • Work with multiple departments to develop cost savings initiatives.
  • Managed time keeping process across the company.
Smartstyle Hair Salons - Accounts Payable/Payroll Clerk
Princeton, IL, 06/2004 - 07/2006
  • Approve and process and enter over 150 weekly vendor payable invoices.
  • Process weekly payroll for over 100 associates.
  • Receiving, processing, verifying and reconciling invoices.
  • Maintain payable records, balancing work entries and files.
  • Audits and verifies expense reports and vendor statements.
  • Experienced in QuickBooks, Peach Tree, Great Plains, and MIP accounting systems.
Gloss Salon And Day Spa - Salon Manager
City, STATE, 03/2002 - 06/2004
  • Manage the daily business and customer service needs of the salon and spa to ensure its smooth operation.
  • Oversaw all salon related services.
  • Managed and developed a twenty-person salon team.
  • Established employee sales goals and lead weekly staff meetings.
  • Initiated and led new product launches.
  • Conducted training and employee development.
  • Created customer service incentive program standards for staff.
  • Inventory management.
  • Ensured the business was operating according to the laws of the state and that each associate had the appropriate licenses.
  • Oversee salon conditions in terms of appearance, cleanliness, and safety, as well as making sure all supply inventories are stocked.
  • Manage employee's schedules and performance Key Accomplishments:.
  • Created policy, procedure, and job descriptions for the salon.
  • Reduced Intermodal Ramp accidents and work comp claims by 10%.
  • Designed a safety and cross-training program at Intermodal Ramp for employees and cut turnover rate by 11%.
  • Consolidated all associates cell phones at Intermodal Ramp to one provider and saved over $50,000 per year.
  • Reorganized the company uniform policy at Intermodal Ramp and saved the company $60,000 annually.
  • Enrolled all Executives, Sales Team, Human Resources, IT & Marketing, and Department Managers in reward loyalty programs for airfare, hotels and car rentals when traveling.
  • On average the company has saved between 10%- 15% each month.
Skills
accounting systems, administrative, budget, business operations, coaching, conferences, copy files, copying, counseling, credit, critical thinking, customer service, dictation, documentation, drafting, Dun, editing, email, Employee relations, executive management, expense reports, financial, front office, Great Plains, hiring, human resource, Human Resources, insurance, Inventory management, leadership, legal, letters, listening, notes, director, marketing, meetings, Excel, mail, Microsoft Office, office, Outlook, PowerPoint, Word, organizing, organizational, payroll, PC skills, Peach Tree, performance reviews, policies, presentations, problem-solving, proofreading, speaking, QuickBooks, reading, Receiving, receptionist, reconciling, recruiting, researching, routing, safety, Sales, scheduling, self-motivated, telecommunications, phones, phone, employee development, training programs, Typing, video conferencing, workflow

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Resume Overview

School Attended

  • Bellevue University
  • Capitol School of Esthetics
  • University of Nebraska at Kearney

Job Titles Held:

  • Executive Assistant to President, CFO, Marketing and IT Director
  • Executive Assistant
  • Human Resources Generalist
  • Accounts Payable/Payroll Clerk
  • Salon Manager

Degrees

  • Bachelor of Science

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