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executive assistant to general counsel president resume example with 20+ years of experience

Jessica
Claire
resumesample@example.com
(555) 432-1000,
, , 100 Montgomery St. 10th Floor
:
Professional Summary

Highly experienced Executive Assistant with over 10 years of experience providing administrative support to C-level executives. Highly proficient in computer and word processing skills who is reliable and responsible. Have a positive attitude and strong work ethic. Possess a high degree of integrity with a stellar record of maintaining confidentiality. Maintain excellent written and oral communication skills. Strong interpersonal skills. Team player. Ability to think several steps ahead to ensure executives are fully prepared. Able to set priorities and adjust them as necessary to accommodate demanding schedules or crucial deadlines. Desire to resolve issues and to see projects to completion. Ability to creatively analyze and resolve problems with little to no supervision. Demonstrate common sense, maturity and a professional demeanor. Conscientious and detail-oriented. Am a quick learner and willing to take on new projects. Flexible and can commit to work additional hours as needed to ensure completion of critical deadlines for projects. Proficient in MS Outlook, MS Word, MS Excel, MS Publisher and QuickBooks Pro.

Skills
  • Planning and Execution
  • Policy Development
  • Project Oversight
  • Attention to Quality
  • Analytical and Critical Thinker
  • Balanced Work Ethic
  • Articulate Communication
  • Defining Company Vision
Education
Texas Christian University Fort Worth, TX Expected in Bachelor of Arts : Social Work With A Minor in Psychology - GPA :
Tarrant County College District Fort Worth, TX Expected in Associate of Arts : Paralegal Studies - GPA :
Keller High School Keller, TX Expected in 06/1980 High School Diploma : - GPA :
Work History
Overton Park Oil & Gas LP - Executive Assistant to General Counsel / President
City, STATE, 09/2022 - Current
  • Aligned organizational objectives with company mission to integrate work strategies.
  • Refined organizational structure to consolidate, streamline, and delineate necessary functions.
  • Collaborated with legal, accounting and other professional teams to review and maintain compliance with regulations.
  • Oversaw business-wide changes to modernize procedures.
  • Coordinated and collaborated with General Counsel by working together on important legal issues.
  • Drafted litigation contracts.
  • Met tight deadlines and effectively managed multiple priorities using strong organizational skills.
  • Handling of all damage reports to surface owners
  • Oversee preparation and negotiations of Master Service Agreements
HLH Associates, LLC - Executive Assistant - Awareness Campaign
City, STATE, 09/2021 - 09/2022
  • Processed expenses and reimbursements.
  • Organized and coordinated Imago workshops, both domestic and internationally.
  • Screened calls and emails and initiated actions to respond or direct messages for managers.
  • Facilitated training and onboarding for incoming office staff.
  • Conducted research and analyzed data to provide detailed reports on various topics.
  • Handled confidential and sensitive information with discretion and
  • Transcribed book summaries and meeting notes.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Volunteered to help with special projects of varying degrees of complexity.
  • Handled incoming and outgoing mail, email and faxes.
  • Promoted team productivity by keeping supplies organized and well-stocked.
  • Worked with senior management to initiate new projects and assist in various processes.
  • Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
  • Took notes and dictation at meetings.
  • Coordinated with Finance Team and Family Office around contracts, documents requiring signature of Owners.
  • Generated and proofread PowerPoint presentations, emails, speeches, agendas, documents, correspondence and books.
Eland Energy, Inc. - Risk Analyst / Senior Executive Assistant /Land Technician
City, STATE, 11/2013 - 09/2021
  • Processed travel expenses and reimbursements for General Counsel and executive team.
  • Prepared meeting agendas and briefing papers for executive team.
  • Created expense reports, budgets, and filing systems for General Counsel and executive team.
  • Maintained confidential, administrative support to General Counsel and executive team.
  • Maintained executive's appointment schedule by planning and scheduling appointments, teleconferences and travel plans.
  • Created regular reports and updated internal databases.
  • Transcribed, formatted, input and edited text, data and graphics.
  • Developed and maintained internal client filing system.
  • Monitored incoming correspondence, emails, and other publications for General Counsel.
  • Researched, proposed, and implemented vendor agreements maintaining compliance.
  • Located and attached appropriate files to incoming correspondence requiring replies.
  • Coordinated and executed special projects.
  • Communicated with royalty owners to provide updated information for our files.
  • Negotiated Master Service Agreements with vendors.
  • Initiated search with various states to located unclaimed funds for our different companies.
  • Participated in closing of all real estate and land transactions working closely with title company.
Law Offices Of Thomas C. Hillsman - Executive Assistant/Office Manager/Escrow Officer
City, STATE, 04/1995 - 02/2013
  • Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
  • Coordinated special projects and managed schedules.
  • Managed office operations and scheduling appointments.
  • Updated reports, managed accounts, and generated reports for attorney.
  • Created, maintained and updated filing systems for paper and electronic documents.
  • Developed and maintained successful relationships with vendors, suppliers and contractors.
  • Arbitrated disputes between parties.
  • Worked closely with title companies to remedy all outstanding title objections.
  • Screened calls and emails and initiated actions to respond or direct messages for attorney.
  • Processed travel expenses and reimbursements for attorney.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Handled confidential and sensitive information with discretion and tact.
  • Used QuickBooks to produce monthly invoices, reports, and payment of business and personal expenses.
  • Maintained Corporate Minute books, including preparation of Bylaws, Articles of Incorporation, CCRs, Minutes, Certificate of Good Standing and Existence.

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Resume Overview

School Attended

  • Texas Christian University
  • Tarrant County College District
  • Keller High School

Job Titles Held:

  • Executive Assistant to General Counsel / President
  • Executive Assistant - Awareness Campaign
  • Risk Analyst / Senior Executive Assistant /Land Technician
  • Executive Assistant/Office Manager/Escrow Officer

Degrees

  • Bachelor of Arts
  • Associate of Arts
  • High School Diploma

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