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Executive Assistant to EVP and CFO Resume Example

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EXECUTIVE ASSISTANT TO EVP AND CFO
Professional Summary

Driven and resourceful Administrative professional with 10+ years of experience supporting work of high-achieving CFO's, CLO's, CAO's, CHRO's and CCO's. Track record supporting professional needs with well-organized precision. Sophisticated and graceful in managing high-volume workloads in rapidly changing environments. Holding a high level of diplomacy and confidentiality with all matters.

Skills
  • Highly organized and detail-oriented
  • High level of integrity and confidentiality
  • Strong verbal and written communication skills
  • Ability to work under pressure
  • Excellent interpersonal skills
  • Dependable
  • Proactive
  • Fluent in English and Spanish
  • Technical savvy
  • Microsoft Office Suite
  • Tableau
  • Concur Travel and Expense
  • Oracle
  • Workday
  • Lotus Notes
  • Adobe Acrobat PRO
  • IOS applications and Mobile apps
Work History
Executive Assistant to EVP and CFOJun 2018 - Current
TELLURIAN INCHouston, TX
  • Provide support to CFO with all administrative duties
  • Manage CFO's complex and frequently changing travel arrangements and coordinate pre-planning of trips
  • Screen calls and emails and initiate actions by responding or communicating with executive when necessary
  • Produce accurate office files, update spreadsheets and craft presentations to support executives and boost team efficiency
  • Handle logistics, catering, agendas and travel arrangements for external and internal meetings
  • Coordinate domestic and international travel arrangements, including booking airfare, hotel and ground transportation
  • Plan and execute meetings and events and attend monthly meetings to take meeting minutes
  • Prepare presentations, materials and documentation for use by Chief Commercial Officer in meetings and engagements
  • Use Outlook and Skype to coordinate meetings, appointments and tasks for additional senior executives
  • Process travel expenses and reimbursements for five-member executive team and senior management group
  • Manage energy and commodities company wide research $1M budget and provide accurate forecast of future expenditures
  • Manage relationships and negotiate an average of 50 + multi-year contracts for all data and analytic subscriptions
  • Assist with team building initiatives and overall support for maintenance of organizational culture and employee morale
Executive Assistant to EVP and CLO and EVP AndCHROMar 2007 - Jun 2018
Chicago Bridge And IronThe Woodlands, TX
  • Provided administrative support to EVP, Chief Legal Officer and EVP, Chief Human Resources Officer
  • Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability
  • Screened all incoming calls for executives and gatekeeper, increasing executive productivity
  • Coordinated and prepared confidential correspondence, reports and, presentations
  • Facilitated bi-weekly executive staff meetings with responsibility of recording and follow-up of action items
  • Managed exceedingly demanding calendar of internal and external meetings with briefs prior to each appointment
  • Responded to emails and other correspondence to facilitate communication and enhance business processes
  • Reviewed all expense reports and reconciled for executives, ensured all expense reports submitted for approval to executive were in line with company policy
  • Coordinated domestic and international travel arrangements, utilizing commercial airlines and private aviation via 2 company-owned aircraft including booking airfare, hotel and transportation in addition to VISA preparation when required
  • Coordinated complex annual meetings involving 25+ presenters, 75+ global attendees, encompassing remote location arrangements, and senior executive accommodations
  • Planned, coordinated and managed logistics of on-site and off-site executive events
  • Liaison between Executives and Board of Directors
  • Worked with executives to prepare board materials for Compensation Committee
  • Assisted with confidential executive hires and separations
  • Scheduled all yearly employee reviews and advised executive when annual raises are due for his direct reports
  • Responsible for the recording and tracking of non-disclosure agreements for potential business acquisitions
  • Administered the HR function budget to ensure timely submission of annual budgets, monthly forecasts and variance reports
  • Created PowerPoint presentations using Tableau; created Visio organizational charts for department
  • Worked closely with the Organizational and Development team to collect, create and manage succession material and talent profiles for the company
  • Seamlessly interacted with the Training and Developing department to plan and complete special projects for Succession Management
  • Translated spanish written correspondence and calls for the executive team as needed
Litigation Administrative AssistantNov 2003 - Mar 2007
Porter Hedges LLPHouston, TX
  • Responsible for all Intellectual property and Commercial Litigation department files
  • Assisted with production of Trial, Hearing, and Depositions notebooks
  • Established and maintained record keeping and filing systems
  • Booked and maintained conference room scheduling and logistics for all client meetings
  • Routed incoming calls and faxes and drafted detailed messages to expedite response
  • Executed record filing system to improve document organization and management
  • Welcomed office visitors warmly and alerted staff to arrivals of scheduled appointments
Education
Associate of Applied Science: Business Management SpecializationLone Star College SystemSpring, TX
  • Continuing education in Business Management
Certifications

American Management Association - AMA

  • Fundamentals of Finance and Accounting

ExecuTrain

  • Microsoft Office Workshop

Bonnie Low-Kramen,

  • Be the Ultimate Assistant Workshop
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Resume Overview

Companies Worked For:

  • TELLURIAN INC
  • Chicago Bridge And Iron
  • Porter Hedges LLP

School Attended

  • Lone Star College System

Job Titles Held:

  • Executive Assistant to EVP and CFO
  • Executive Assistant to EVP and CLO and EVP AndCHRO
  • Litigation Administrative Assistant

Degrees

  • Associate of Applied Science : Business Management Specialization