Executive Assistant to EVP and CFO Resume Example
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EXECUTIVE ASSISTANT TO EVP AND CFO
Professional Summary
Driven and resourceful Administrative professional with 10+ years of experience supporting work of high-achieving CFO's, CLO's, CAO's, CHRO's and CCO's. Track record supporting professional needs with well-organized precision. Sophisticated and graceful in managing high-volume workloads in rapidly changing environments. Holding a high level of diplomacy and confidentiality with all matters.
Skills
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Work History
Executive Assistant to EVP and CFOJun 2018 - Current
Nelson Mullins RileyHuntington , WV
Nelson Mullins RileyHuntington , WV
- Provide support to CFO with all administrative duties
- Manage CFO's complex and frequently changing travel arrangements and coordinate pre-planning of trips
- Screen calls and emails and initiate actions by responding or communicating with executive when necessary
- Produce accurate office files, update spreadsheets and craft presentations to support executives and boost team efficiency
- Handle logistics, catering, agendas and travel arrangements for external and internal meetings
- Coordinate domestic and international travel arrangements, including booking airfare, hotel and ground transportation
- Plan and execute meetings and events and attend monthly meetings to take meeting minutes
- Prepare presentations, materials and documentation for use by Chief Commercial Officer in meetings and engagements
- Use Outlook and Skype to coordinate meetings, appointments and tasks for additional senior executives
- Process travel expenses and reimbursements for five-member executive team and senior management group
- Manage energy and commodities company wide research $1M budget and provide accurate forecast of future expenditures
- Manage relationships and negotiate an average of 50 + multi-year contracts for all data and analytic subscriptions
- Assist with team building initiatives and overall support for maintenance of organizational culture and employee morale
Executive Assistant to EVP and CLO and EVP AndCHROMar 2007 - Jun 2018
Chicago Bridge And IronCity , STATE
Chicago Bridge And IronCity , STATE
- Provided administrative support to EVP, Chief Legal Officer and EVP, Chief Human Resources Officer
- Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability
- Screened all incoming calls for executives and gatekeeper, increasing executive productivity
- Coordinated and prepared confidential correspondence, reports and, presentations
- Facilitated bi-weekly executive staff meetings with responsibility of recording and follow-up of action items
- Managed exceedingly demanding calendar of internal and external meetings with briefs prior to each appointment
- Responded to emails and other correspondence to facilitate communication and enhance business processes
- Reviewed all expense reports and reconciled for executives, ensured all expense reports submitted for approval to executive were in line with company policy
- Coordinated domestic and international travel arrangements, utilizing commercial airlines and private aviation via 2 company-owned aircraft including booking airfare, hotel and transportation in addition to VISA preparation when required
- Coordinated complex annual meetings involving 25+ presenters, 75+ global attendees, encompassing remote location arrangements, and senior executive accommodations
- Planned, coordinated and managed logistics of on-site and off-site executive events
- Liaison between Executives and Board of Directors
- Worked with executives to prepare board materials for Compensation Committee
- Assisted with confidential executive hires and separations
- Scheduled all yearly employee reviews and advised executive when annual raises are due for his direct reports
- Responsible for the recording and tracking of non-disclosure agreements for potential business acquisitions
- Administered the HR function budget to ensure timely submission of annual budgets, monthly forecasts and variance reports
- Created PowerPoint presentations using Tableau; created Visio organizational charts for department
- Worked closely with the Organizational and Development team to collect, create and manage succession material and talent profiles for the company
- Seamlessly interacted with the Training and Developing department to plan and complete special projects for Succession Management
- Translated spanish written correspondence and calls for the executive team as needed
Litigation Administrative AssistantNov 2003 - Mar 2007
Porter Hedges LLPCity , STATE
Porter Hedges LLPCity , STATE
- Responsible for all Intellectual property and Commercial Litigation department files
- Assisted with production of Trial, Hearing, and Depositions notebooks
- Established and maintained record keeping and filing systems
- Booked and maintained conference room scheduling and logistics for all client meetings
- Routed incoming calls and faxes and drafted detailed messages to expedite response
- Executed record filing system to improve document organization and management
- Welcomed office visitors warmly and alerted staff to arrivals of scheduled appointments
Education
Associate of Applied Science: Business Management SpecializationLone Star College SystemCity, State
- Continuing education in Business Management
Certifications
American Management Association - AMA
- Fundamentals of Finance and Accounting
ExecuTrain
- Microsoft Office Workshop
Bonnie Low-Kramen,
- Be the Ultimate Assistant Workshop
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Resume Overview
School Attended
- Lone Star College System
Job Titles Held:
- Executive Assistant to EVP and CFO
- Executive Assistant to EVP and CLO and EVP AndCHRO
- Litigation Administrative Assistant
Degrees
- Associate of Applied Science : Business Management Specialization
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