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Executive Assistant to COO & SVP Resume Example

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EXECUTIVE ASSISTANT TO COO & SVP
Professional Summary
Skilled, dedicated, ambitious and motivated Senior Executive with more than 20years of experience coordinating, planning and supporting multiple C-level executives.
Skills
  • Results-oriented
  • Self-directed
  • Dedicated team player
  • Ability to exercise discretion
  • Excellent organizational skills
  • Proficient with MS Office Suite and Visio
  • Knowledgeable with GMail and Google docs
  • Experience with Lucid Chart
Work History
Executive Assistant to COO & SVP, 02/2011 to Current
Millennial Media – Baltimore, MD
  • Oversaw daily office operations for staff of 125+ employees.
  • Performed accounts receivable duties including researching chargebacks, discrepancies and reconciliations.
  • Reduced overhead by taking on more responsibility with creative and administrative projects.
  • Planned and executed aspects of office headquarter move.
  • Managed executive calendar and coordinated weekly project team meetings.
  • Planned and coordinated logistics and materials for company celebrations.
  • Coordinated domestic and international travel arrangements, including booking airfare, hotel and transportation.
  • Assisted senior recruiting staff with scheduling interviews between the hiring managers and candidates.
  • Assessed urgency and priorities before accepting or declining appointments and meetings with the C-level executives.
  • Created detailed expense reports for multiple C-level executives.
  • Ordered and distributed office supplies while adhering to a fixed office budget.
  • Exposure to confidential material.
  • Managed the EVP\'s complex and frequently changing travel arrangements and coordinated the pre-planning of trips.
Executive Assistant to President & CFO, 02/2006 to 02/2011
Advertising.com/AOL – Baltimore, MD
  • Oversaw daily office operations for staff of 200+ employees.
  • Composed and drafted all outgoing correspondence and reports for managers.
  • Liaised with vendors to order and maintain inventory of office supplies.
  • Reduced overhead by taking on more responsibility with creative and administrative projects.
  • Supported President through personal document management, calendar organization and collateral preparation for meetings.
  • Managed executive calendar and coordinated weekly project team meetings.
  • Processed travel expenses and reimbursements.
  • Assisted with team building initiatives and overall support for maintenance of organizational culture and employee morale.
  • Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum.
  • Answered and managed incoming and outgoing calls while recording accurate messages.
Executive Assistant / Administrative Manager, 09/1988 to 02/2006
T. Rowe Price Associates – Owings Mills, MD
  • Oversaw daily office operations for staff of 12 administrative assistants.
  • Trained new administrative staff on policies and procedures within the department.
  • Created company\'s first employee manual including training and development.
  • Planned and executed all aspects of office headquarter move.
  • Managed executive calendar and coordinated weekly project team meetings.
  • Ordered and distributed office supplies while adhering to a fixed office budget.
  • Coordinated domestic and international travel arrangements, including booking airfare, hotel and transportation.
  • Screened applicant resumes and coordinated both phone and in-person interviews.
  • Answered and managed incoming and outgoing calls while recording accurate messages.
  • Opened and properly distributed incoming mail.
  • Organized all new hire, security and temporary paperwork.
  • Assisted with team building initiatives and overall support for maintenance of organizational culture and employee morale.
  • Supported the human resources department in the annual employee review process to manage performance merit increases.
  • Directed administrative functions for the directors,consultants and key managers.
Education
High School Diploma: 1984
Baltimore City College High School - Baltimore, MD
Additional Information
References available upon request.
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Resume Overview

Companies Worked For:

  • Millennial Media
  • Advertising.com/AOL
  • T. Rowe Price Associates

School Attended

  • Baltimore City College High School

Job Titles Held:

  • Executive Assistant to COO & SVP
  • Executive Assistant to President & CFO
  • Executive Assistant / Administrative Manager

Degrees

  • High School Diploma : 1984