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EXECUTIVE ASSISTANT TO COO & CFO Resume Example

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EXECUTIVE ASSISTANT TO COO & CFO
Experience
EXECUTIVE ASSISTANT TO COO & CFO, 03/2013 to 09/2018
Company Name – City, State
  • Privately held beverage manufacturer with annual revenues of $20MM.
  • Assisted COO and CFO by utilizing time management skills to allow executive to focus on day-to-day operations.
  • Coordinated extensive international/domestic travel while managing ever-changing calendars.
  • Served as office manager by ordering supplies, acting as a liaison with contractors and property management, assisted in recruiting, on-boarding, training, and IT setup for new hires.
  • Managed the execution of large meeting and events to include venues, F&B negotiations, air and ground travel, hotel accommodations, restaurant reservations and team building activities.
  • Prepared and delivered meeting materials in advance and took meeting minutes.
  • Increased SMJ Beverages' sales portfolio in the Florida market averaging 12% growth from 2014 - 2017.
  • Increased gross revenue by $130,000+ per year through up-selling of short-dated products.
EXECUTIVE & PERSONAL ASSISTANT TO PRESIDENT, 09/2009 to 02/2013
Company Name – City, State
  • Publicly traded beverage manufacturer with annual revenues in excess of $900MM.
  • Provided personal and executive support to the President of the 4th largest beverage manufacturer in the US producing brands such as LaCroix, Shasta and Ritz.
  • Right-hand and behind-the-scenes partner to the President providing effective time management acting as his gatekeeper and eyes and ears while upholding the highest discretion, professionalism and diplomacy.
  • Expertly maintained and anticipated multiple Outlook calendars responding on President's behalf.
  • Arranged complex and constantly changing domestic and international travel via private jets and commercial flights.
  • Tailored unique, complex PowerPoint presentations for President and Executive Sales Team.
  • Developed sales and financial reports to assist with forecasting and budgeting efforts; monitored sales volumes, analyzed trends, efficiencies and effectiveness of marketing programs.
  • Provided support to the Board of Directors; assisted in the preparation of press and earnings releases.
  • Saved an estimated $70,000 on technology through the usage of refurbished equipment.
  • Reduced firm-wide travel expenses by streamlining procedures and renegotiation with agents.
EXECUTIVE & PERSONAL ASSISTANT TO CEO, 01/2007 to 06/2009
Company Name – City, State
  • Provided business and personal support to the CEO of multi-million dollar, luxury Real Estate development firm.
  • Coordinated domestic and international travel for CEO and maintained personal and business calendars.
  • Managed and oversaw the performance of 68+ income-producing residential properties in which the CEO personally managed ensuring that clients' real estate investments achieved their expected revenues.
  • Developed budgets and completed financial reporting for the portfolio of properties; Directed staff on budgetary issues for clients' portfolios including strategic planning, contractual services, service level agreements, inter-accounting procedures and planned/emergency infrastructure repair needs.
EXECUTIVE ASSISTANT TO EXECUTIVE VICE PRESIDENT, SALES, 02/2003 to 12/2006
Company Name – City, State
  • Served as a true partner and strategic collaborator to the EVP of Sales of HP's Imaging and Printing Group.
  • Leveraged his time by proactively improving efficiency and freeing him up to pursue strategic endeavors.
  • Maintained complex calendars and schedules and coordinated highly detailed and complex global travel itineraries.
  • Oversaw, managed and approved expense reports on behalf of EVP tracking against budget.
  • Coordinated large scale meetings and events, including all logistics, equipment setup and reservations of offsite facilities; published agendas and distributed minutes documenting key decisions and action items.
  • Prepared PowerPoint presentations and drafted email and communications on behalf of the EVP.
  • Worked with a flexible schedule outside of standard business hours accommodating international time zones.
Education
B.S.B.A: Business ManagementUniversity of Central Florida
Business Management
Summary
Polished, passionate and wildly sharp Senior Level Executive Assistant with 15+ years experience working closely with dynamic "C-Level" executives managing every facet of complex schedules. Deadline-driven, overachiever with 24/7 flexibility possessing meticulous organizational talents interacting diplomatically and confidentially. Executive C-Level Support Complex Travel Planning Large-Scale Meetings & Events Heavy Calendar Management Public Relations Social Media Marketing Financial Reporting Budget Creation & Tracking Pricing Analysis Tech Savvy Highly Advanced Software Proficiencies
Highlights
  • Operating Systems: Windows, Mac OS X, iOS, Android
  • Microsoft Applications: Word, Excel, Outlook, PowerPoint, Publisher, Access, Project, Visio
  • Cloud Computing: Microsoft SkyDrive, Google Drive, OneDrive, Dropbox, Sharepoint, iCloud
  • Social Media: Facebook, Instagram, Twitter, LinkedIn, Pinterest
  • Video Conferencing: Skype, GoToMeeting, Adobe Connect, Cisco, WebEx
  • Desktop Publishing: Adobe Photoshop, Adobe InDesign
  • Travel & Expense Management: SAP Concur, Certify, Rydoo
Skills
accounting, Adobe, Adobe Photoshop, Microsoft Applications, budgeting, budgets, budget, Cisco, clients, Desktop Publishing, email, expense reports, financial reports, financial reporting, focus, forecasting, HP, Imaging, Adobe InDesign, investments, team building, logistics, Mac OS, managing, marketing, market, materials, meetings, Access, Excel, Outlook, PowerPoint, PowerPoint presentations, Publisher, Sharepoint, Windows, Word, negotiations, office manager, Operating Systems, press, producing, property management, Real Estate, recruiting, selling, Sales, SAP, service level agreements, strategic, strategic planning, time management, unique, Video Conferencing, Visio
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Resume Overview

School Attended

  • University of Central Florida

Job Titles Held:

  • EXECUTIVE ASSISTANT TO COO & CFO
  • EXECUTIVE & PERSONAL ASSISTANT TO PRESIDENT
  • EXECUTIVE & PERSONAL ASSISTANT TO CEO
  • EXECUTIVE ASSISTANT TO EXECUTIVE VICE PRESIDENT, SALES

Degrees

  • B.S.B.A : Business Management

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