Executive Assistant To Clo Chro And Cio Resume Example

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Jessica Claire
, , 100 Montgomery St. 10th Floor
Home: (555) 432-1000 - Cell: - - -
  • Forward-thinking and multitalented Executive Assistant with over 10 years in top-tier organizational support. Skilled at close work with senior executive team and board members. Recognized and valued as a discreet and knowledgeable manager and partner with ability to juggle and prioritize needs while ensuring speedy responses to logistic and business concerns.
  • Reputable for developing, implementing, and communicating policies and objectives, handling unforeseen issues, and serving as a liaison to clients, internal staff, and external contacts.
  • Robust history offering office management, support staff management, training, supervision and event planning. Excellent research, project support and organizational abilities.
  • Resourceful
  • Strong problem solver
  • Event coordination
  • Scheduling and calendar management
  • Working collaboratively
  • Organization
  • Project planning
  • People skills
  • Team management
  • Reliable and trustworthy
  • Leadership
01/2020 to Current
Executive Assistant to CLO, CHRO, and CIO Unicef Boston, MA,
  • Prepare and produce board & committee meeting materials for quarterly and annually meetings and calls.
  • Coordinate and execute board meeting and event logistics for executive management and board of directors.
  • Develop and lead HR Community Meetings to share resources and best practices across locations.
  • Work closely with HR team and management to onboard 500+ employees as part of an on-site acquisition during the COVID-19 pandemic.
  • Implement Legal Department invoice billing system with a projected annual savings of $750k.
  • Tackle and address top-level, high-priority issues with professional administrative discretion.
  • Process executive subscriptions, license renewals, continuing education requirements and membership renewals.
  • Craft proposals and memos using desktop publishing and word processing software.
  • Research topics of interest and culled gathered information to produce concise reports.
  • Create and maintain computer- and paper-based filing and organization systems for records, reports and documents.
  • Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
  • Supervise executive and management calendars while allocating tasks to administrative support team for smooth operational flow.
  • Write and distribute executive meeting agendas and minutes to department heads and executive team members.
  • Execute special objectives and projects in response to executive team and board member requests.
  • Design PowerPoint presentations for monthly divisional meetings with top-level executives.
03/2014 to 12/2019
Sr. Executive Assistant to President, CFO, & EVP Link Engineering Company City, STATE,
  • Perform administrative and strategic support and assignments, including those of a highly confidential nature.
  • Conduct research to prepare, gather, and proof briefing materials, agendas, and decks for all executive-level meetings.
  • Responsible for weekly Executive Roundtable meeting minutes and providing insight on interoffice dynamics between employees and leadership team.
  • Provide support and maintenance or organizational culture and employee morale.
  • Organize annual holiday party for 400+ employees that doubled in attendance in its second year.
  • Develop and execute week-long annual Global Leadership Meeting for key global leadership staff.
  • Support Young President's Organization Forum Chapter with administration, coordinate and plan annual chapter retreat.
  • Manage broad range of internal and external correspondence on behalf of executives.
  • Act as primary liaison for Executive Team to customers and employees.
  • Responsible for management of one Executive's personal single and multi-family real estate portfolio, including coordinating property maintenance, interfacing with tenants, contract review and filing vacancies within units.
08/2012 to 03/2014
Executive Assistant to President and CEO Dietz Property Group City, STATE,
  • Assisted CEO in execution of strategic vision in relation to corporate growth plan.
  • Provided support to Director of Commercial Property Management and team, including coordination of building maintenance on multiple properties and acted as liaison between tenants and management.
  • Provided due-diligence support for multiple acquisitions and frequently collaborated with legal counsel.
  • 2013 Corporate Value Creator of the Year
  • 2014 Core Value Award Nominee
05/2011 to 03/2012
Executive Assistant to the Chief Executive Officer Lotus International Company & MMS Holdings, Inc. City, STATE,
  • Responsible for multiple administrative duties such as creating and modifying professional documents, generating expense reports, maintain corporate records, special event set up for company meetings and conferences and coordinate travel and meeting schedules.
  • Acted as Customer Experience Relations Manager; responsible for full customer experience for domestic and international visitors.
  • Field calls from clients and partners; assist callers with appointments or general questions or relay calls to the appropriate staff member.
Education and Training
Expected in 08/2012
Bachelor of Arts: English, African American Studies
University of Michigan - Dearborn - Dearborn, MI

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School Attended
  • University of Michigan - Dearborn
Job Titles Held:
  • Executive Assistant to CLO, CHRO, and CIO
  • Sr. Executive Assistant to President, CFO, & EVP
  • Executive Assistant to President and CEO
  • Executive Assistant to the Chief Executive Officer
  • Bachelor of Arts

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