executive assistant to chief of sport ops resume example with 19 years of experience

Jessica Claire
, , 100 Montgomery St. 10th Floor (555) 432-1000,
Professional Summary

Driven and resourceful administrative professional with 10+ years of experience assisting C-level executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.

  • Excellent Communication
  • Complex Calendaring
  • Planning & Organizational Development
  • Interpersonal and Highly Organized
  • Sophisticated International & Domestic Travel
  • Strong Attention to Detail
  • Confidentiality & Discretion
  • Self-Motivated
  • Multitasking Abilities
  • Excellent Judgement
  • Problem Solving
  • Relationship Building
  • Enthusiastic
  • Proficiency in MS Office Suite, Concur, Finance software, Google Suite, Adobe Pro, Zoom, Sharepoint
Work History
12/2019 to 09/2022 Executive Assistant to Chief of Sport Ops. Centers For Specialty Care Group | Mullica Hill, NJ,
  • Managed complex calendaring, travel accommodations, meeting rooms, for more than one Chief.
  • Oversaw administrative team of 6 EA's, ensuring consistent polices and support was provided to all levels of department and chiefs.
  • Managed complex and detailed calendar coordination for two chiefs concurrently.
  • Gatekeeper to Chief’s calendar respecting other’s time and Chief’s time.
  • Assisted C-level leadership offsite meetings and prepared documents and files for meetings.
  • Lead process improvement strategies within executive departments.
  • Created and reconciled expense reports and processed invoices.
  • Prepared presentations, proposals, contracts, media relations.
  • Organized board of directors' meetings and materials.
  • Assisted with meeting deadlines.
  • Bridged interdepartmental gaps and maintained continuity with leadership and structural changes.
  • Created onboarding solutions to tailor options for executive assistant and staff hiring needs.
  • Lead cross-functional partnerships with senior and executive leadership.
  • Personal Assistant role for Chief of Athlete Services.
08/2019 to 11/2019 Executive Assistant District 70 | City, STATE,
  • Updated spreadsheets and created presentations to support executives' initiatives for high school enrollment.
  • Responded to emails and other correspondence to facilitate. communication and enhance business processes.
  • Organized and updated schedules for executives.
  • Created and managed 4 office systems to efficiently deal with documentation.
  • Managed and reviewed 3 filing and office systems.
  • Coordinated events and worked on ad hoc projects.
  • Volunteered to help with special projects of varying degrees of complexity.
06/2015 to 05/2019 Legal Assistant | Testing Results Lead United States Anti-Doping Agency | City, STATE,
  • Assisted legal director with testing result management and laboratory communication.
  • Managed calendars and meetings of legal director, Chief of Science and CEO.
  • Prepared Board of Directors presentations.
  • Handled highly confidential and sensitive information.
  • Notified athletes of negative results.
  • Reviewed over 100 testing results daily and implemented notification letter processes.
  • Implemented process improvement to shape organizational culture, optimize procedures for higher efficiency and help company evolve and grow.
  • Transcribed meeting minutes.
  • Collaborated with international and domestic laboratories.
05/2003 to 06/2015 Project Manager | IT Lead United States Anti-Doping | City, STATE,
  • Created, updated and maintained project management documentation and ongoing timely status updates related to 6 projects in progress.
  • Sourced, vetted, and managed vendors needed to accomplish project goals.
  • Supported change management and ensured new processes were communicated effectively.
  • Created, updated and maintained project management documentation and ongoing timely status updates related to projects in progress.
  • Scheduled and facilitated meetings between project stakeholders to discuss deliverables, schedules, and conflicts.
  • Updated executives on changing business needs by thoroughly documenting internal and client meetings.
  • Managed vendor meetings and collaborated with staff on project direction, ideas and goals.
  • Organized and coordinated conferences and monthly meetings.
  • Processed invoices and payments for contractors.
Expected in to to Associate of Arts | Interior Design The Art Institute of Colorado, Denver, CO GPA:
Expected in 2013 to to Bachelor of Science | Business Admin. & Organizational Innovation University of Phoenix, Tempe, AZ GPA:
  • Project Management
  • Emotional Intelligence
  • Administrative Professional
  • Leading the C-suite
  • Leading with Empathy

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Resume Overview

School Attended

  • The Art Institute of Colorado
  • University of Phoenix

Job Titles Held:

  • Executive Assistant to Chief of Sport Ops.
  • Executive Assistant
  • Legal Assistant | Testing Results Lead
  • Project Manager | IT Lead


  • Associate of Arts
  • Bachelor of Science

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