Responsible for daily office operations including screening and responding to phone calls, providing information and referring callers to appropriate staff members.
Coordinate complex executive travel and hotel arrangements nationally and overseas.
Assist in prepping meeting minutes and discussion materials for board meetings.
Assist with event planning by coordinating registration, venue selection, materials preparation and on-site administrative support.
Respond to routine incoming correspondence, sort and prioritize incoming mail, and draft follow-up correspondence for executive signature.
Maintain department files, which include tracking department budget expense, establishing and maintaining databases and following up on invoices and billing of outside vendors and consultants.
Executive Assistant, 05/2008 － 03/2009Douglas Elliman Property Management － New York, NY
Managing Director Provided administrative support to Managing Director in charge of 15 residential apartment buildings in New York City.
Assisted with inquiries and requests requiring daily coordination and communication between tenants, operations, security and construction departments ensuring all requests and concerns were dealt with in a timely manner and to the tenant's satisfaction.
Liaised with tenants moving in/out, ensured all procedures were followed regarding payment of moving deposits, submission of insurance requirements and certificate of insurance from moving companies, and the refund of deposits at the completion of move-in/move-out.
Worked closely with Accounts Receivables regarding update of tenant information, charges and inquiries and with Accounts Payable with timely payments of Vendor invoices.
Maintained the insurance summary schedule and following up on expired certificates.
Worked closely with Board of Directors regarding timely distribution of building notices and tenant.
President Assisted President of commercial real estate company with administrative duties including screening and directing all incoming calls, drafting confidential correspondence, reviewing mail, coordinating meetings and managing busy calendar.
Responsible for weekly payroll, accounts payable, accounts receivable and bookkeeping using QuickBooks.
Maintained and handled company's bank accounts and financial statements.
Prepared cost analysis, income and expense summaries for real estate listings.
Coordinated and scheduled appointments with clients as well as answer client inquiries on real estate listings Liaised with attorneys, mortgage bankers, and private investors on confidential matters regarding real estate properties and ongoing projects.
Worked on personal projects as requested.
Administrative Assistant, 07/2000 － 09/2001CIBC Oppenheimer － New York, NY
Reported to three executive directors with over $100 million in assets.
Provided clients with account and current market information.
Created and organized efficient file system to facilitate retrieval of prospect and client information.
Maintained and handled private correspondence and stock certificates.
Prepared outgoing mail, including email and faxes.
Ordered and maintained supplies and arranged for equipment maintenance.
2016Hofstra University － Hempstead, NYM.SHealthcare Administration
2005Hofstra University － Hempstead, NYB.SBusiness
Awards Recipient of the Anti-Defamation League's 2013 Luzell Award for Outstanding Performance - November 2013 Volunteer Lenox Hill Hospital, New York, NY Summer 2010 - Emergency Room Volunteer Winthrop University Hospital, Mineola, NY Fall 2010 - Summer 2011 - Cardiology Department Volunteer
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Companies Worked For:
Douglas Elliman Property Management
Robert Florea Investment Realty
Job Titles Held:
Executive Assistant to Chief Financial Officer
M.S Healthcare Administration B.S Business
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