executive assistant to chief development officer resume example with 10+ years of experience

Jessica Claire
, , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
Home: (555) 432-1000 - Cell: - - -

Driven, flexible, and resourceful administrative professional with 10+ years of experience assisting with work of high-achieving executives and military leaders. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.

  • Planning
  • Relationship building
  • Reliable and trustworthy
  • Organizational skills
  • Computer skills
  • Customer service
  • Communication
  • People skills
  • Working collaboratively
  • Project Management
  • Advanced MS Office Suite Proficiency
  • Excel Spreadsheets
10/2022 to Current
Executive Assistant to Chief Development Officer Church Of The City New York New York, NY,
  • Plan, direct, and control execution of administrative and compliance activities for a large non-profit organization.
  • Connect organizations, projects, and critical business information to the Executive Leadership Team and Philanthropy Team, ensuring meetings and materials are efficient and effective.
  • Manage all communication with the Board of Trustees that is comprised of 32 high-level donors. Coordinate all give-get donations, plan and execute high-level fundraising events, and education.
  • Filter and attend to day-to-day functions of the Chief Philanthropy Officer and Operations officer, allowing them to focus on high-level leadership and strategy functions.
  • Manage calendars and scheduling for the executive team and 8 team members.
  • Handle highly sensitive and confidential financial, legal, personnel and institutional information while exercising professionalism and discretion.
  • Use advanced software to create spreadsheets, documents, reports, and detailed presentations to support executives and boost team productivity.
  • Screen approximately 20 calls and over 150 emails daily, and respond accordingly to support executive correspondence.
  • Coordinate all meetings, including guest lists, food, beverages, seating, and audio visual equipment. Prepare meeting agendas and create meeting minutes to support development and senior management teams.
  • Facilitate training and onboarding for incoming staff and new board members.
  • Organize and coordinate domestic and international travel, conferences and weekly meetings.
  • Create expense reports, budgets and filing systems for executive leadership.
  • Create spreadsheets and update databases to track, analyze and report on performance and financial data for an organization with a $50,000,000 operating budget.
03/2019 to 07/2022
Executive Assistant Department Of Defense Army City, STATE,
  • Completed 85% of administrative tasks for the United States Army Garrison Command Team, comprised of three executive level leaders, and eight program managers.
  • Addressed top-level, high-priority issues with professional administrative discretion.
  • Handled command communication, including fielding all calls, in-person visitors, and over 75 daily emails.
  • Organized domestic and international VIP travel, and expense reimbursement for three senior level leaders.
  • Anticipated the needs of the command team, and manged the short and long-range calendars for senior leaders. Planned, organized, and ensured a cohesive schedule acting as the gatekeeper to maximize their time.
  • Opened, read and responded to letters and correspondence for the command team.
  • Set up and coordinated multidisciplinary team meeting and event logistics, including virtual meetings for the command team.
  • Processed high level awards for over 1,000 Servicemembers.
  • Researched topics of interest and culled gathered information to produce concise reports.
  • Created and maintained computer-and paper-based filing and organization systems for records, reports and documents.
  • Liaised with other executive assistants, human resources and finance department on special meetings, projects and events.
  • Managed 4 social media accounts for the command team.
  • Wrote and distributed pre-read materials, executive meeting agendas, and minutes to department heads and executive team members.
  • Facilitated over 250 meetings with U.S. Army senior leaders and German government officials.
  • Researched, prioritized, and followed up on 100% of incoming issues and concerns addressed to the command team and determined the appropriate course of action.
06/2016 to 01/2019
Executive Assistant/Board Liaison Fort Bragg Area Community Foundation City, STATE,
  • Prepared and updated records, spreadsheets and presentations to support executive needs and enhance productivity.
  • Coordinated all meetings, including scheduling, invitations, set-up, agenda preparation and post meeting minutes.
  • Opened, sorted and responded to correspondence on behalf of the executive board to facilitate communication and streamline processes.
  • Engaged with over 40 internal and external stakeholders and kept track of communication needed for priority action.
  • Reviewed and deconflicted over 500 grant applications and conducted interviews to determine clients needs.

06/2012 to 06/2016
Executive Assistant to COO Capstone Consulting City, STATE,
  • Planned, directed and controlled execution of administrative and operational activities for a company operating in over 20 countries worldwide.
  • Used advanced software to prepare documents, reports and presentations.
  • Maintained a database consisting of 10,000+ subject matter experts.
  • Liaised between corporations, subject matter experts, and Capstone executives to plan, market, and facilitate over 75 conferences and 150 executive level continuing education courses.
  • Developed internal control and administrative procedures to streamline the productivity of the company.

Education and Training
Expected in
High School Diploma:
Seminole County High School - Donalsonville, GA,
Expected in
Biology And Chemistry:
Augusta State University - Augusta, GA
Expected in 07/2023
: Project Management
PMP Certification Preparation Course - Online,
Expected in 06/2022
Certification: Operational Security
Army Staff College - Washington, DC,
Activities and Honors
  • Employee of the Quarter, USAG Wiesbaden, 2020 and 2021.
  • Employee of the Year, USAG Wiesbaden, 2021.
  • Military Intelligence - Golden Rose Award, 2018

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Resume Overview

School Attended

  • Seminole County High School
  • Augusta State University
  • PMP Certification Preparation Course
  • Army Staff College

Job Titles Held:

  • Executive Assistant to Chief Development Officer
  • Executive Assistant
  • Executive Assistant/Board Liaison
  • Executive Assistant to COO


  • High School Diploma
  • Biology And Chemistry
  • Some College (No Degree)
  • Certification

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