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executive assistant to ceo office manager resume example with 17+ years of experience

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Jessica Claire
, , 100 Montgomery St. 10th Floor (555) 432-1000, resumesample@example.com
Summary

Well-rounded Administrative Professional possessing excellent clerical and team support abilities. Skilled in scheduling meetings and appointments and organizing office operations. Punctual professional committed to satisfying customer needs and meeting office demands. Well-rounded Administrative Professional possessing excellent clerical and team support abilities. Skilled in scheduling meetings and appointments and organizing office operations. Punctual professional committed to satisfying customer needs and meeting office demands.

Skills
  • Budgetary Planning
  • Invoicing and billing
  • Senior leadership support
  • Data entry
  • Expense reporting
  • Billing
  • Workforce Management
  • Accounts payable and receivable
  • Banking operations
  • Event coordination
  • Customer relations
  • Project management
  • File and data retrieval systems
  • Scheduling and calendar management
  • Strong problem solver
  • Proper phone etiquette
  • Administrative support specialist
  • Social media knowledge
  • Articulate and well-spoken
  • Travel administration
  • Mail management
  • Meeting planning
  • Excel spreadsheets
  • Professional and mature
  • Self-starter
  • Business correspondence
  • Customer service-oriented
  • Understands grammar
  • Appointment setting
  • Invoice processing
Experience
05/2010 to 10/2021 Executive Assistant to CEO, Office Manager Biogen Idec | Little Rock, AR,
  • Provided high level administrative support to the CEO/Founder in with clients and contractors, conference calls, calendar management, travel and expenses, and managed correspondence
  • Also approved expense reports and departmental purchases for all administrative staff
  • Coordinated with Vice President of Finance to manage budget and all accounts payable
  • Coordinated logistics, drafted agendas, and provided advance material
  • Managed and acted as coordinator for the estimation team in collecting information on bids and creating budgets for client projects
  • Managed the review and approval of all expenses submitted for reimbursement for CEO and Vice President of Finance
  • Scheduled and coordinated pre and post-project meetings to discuss project budget, schedule progress, and contractor issues and concerns
  • Assisted with ongoing project support: internal and external research
  • Coordinated with outside vendors on supplies and maintenance issues
  • Controlled inventory and ordered new supplies
  • Acted as personal assistant to the CEO outside of the office - coordinated travel for his family, managed their household accounts and daily appointments.
07/2007 to 04/2010 Executive Assistant Hackensack University Medical Center | Maywood, NJ,
  • Provided high level administrative support including, meeting scheduling, conference calls, calendar management, arranged travel, managed correspondence, approved expense reports and departmental purchases for all administrative staff
  • Managed conference room arrangements, webinars, video conferencing and arranging external meeting space for large scale events
  • Coordinated logistics, drafted agendas, provided advance materials, and executed follow-up for meetings and conferences
  • Coordinated large scale events and provided logistical support; managed securing locations, invites, attendees list, vendor contract negotiations, accommodations and travel, worked with speakers and presenters, managed the review and approval of all reimbursed expenses for attendees and coordinated post-conference matters such as reports and meetings
  • Reconciled corporate service invoices for immediate payment
  • Assisted Secretarial Manager with floater coverage and last-minute assignments
  • Assisted with the regular update to the employee policy handbook for the Humans Resources department.
09/2003 to 05/2007 Human Resources Receptionist Robert Half International | City, STATE,
  • Managed busy front desk and high call volume for prestigious search agency
  • Directed all incoming calls to the appropriate individual or department
  • Provided daily administrative support to recruiters such as scheduling candidates, confirming appointment, completing degree verifications and completing background checks for employment
  • Scheduled meetings and prepared agendas for recruitment team meetings
  • Generated reports for review and prepared materials for meetings
  • Responsible for orienting new employees, worked in conjunction with IT and office services to arrange workspace for new employees, handled individual office moves as directed by managing partner and renewed service contracts for existing equipment and vendor services
  • Printed daily candidate applications and prepared orientation folders consisting of benefits information, and payroll documentation such as W-4's and I-9's
  • Provided regular administrative support to the Vice President of Recruitment management and completed various Ad Hoc projects as assigned.
Education and Training
Expected in 05/2014 to to Bachelor of Arts | Business Administration Hunter College of The City University of New York, New York, NY, GPA:
Languages
Spanish:
Native/ Bilingual
Negotiated:

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Resume Overview

School Attended

  • Hunter College of The City University of New York

Job Titles Held:

  • Executive Assistant to CEO, Office Manager
  • Executive Assistant
  • Human Resources Receptionist

Degrees

  • Bachelor of Arts

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