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Executive Assistant to CEO and Board Liaison Resume Example

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EXECUTIVE ASSISTANT TO CEO AND BOARD LIAISON
Summary

Dedicated and focused Administrative Assistant who excels at prioritizing, completing multiple tasks simultaneously and following through to achieve project goals. Over twenty years of experience in a nonprofit that has grown to employ over 200 staff and has an annual operating budget of $33M.

Highlights
  • Articulate and well-spoken
  • Bilingual (Spanish)
  • Professional and mature
  • Self-directed
  • Meticulous attention to detail
  • Confidential and tactful
  • Meeting planning
  • Travel administration
  • Mail management
  • Scheduling
  • Microsoft Office proficiency
  • Strong problem solver
Experience
Executive Assistant to CEO and Board Liaison 01/2004 to Current Asociación Puertorriqueños En Marcha, Inc Phila., PA
  • Maintains confidential information.
  • Maintain the calendar and scheduling of appointments for CEO/President.
  • Coordinate with Consultants the Staff Retreat Meetings and Board Retreat meetings.
  • Prepare invoices and responses to correspondences containing routine inquires.
  • Serve as Board Liaison, and worked directly with Board Members in coordinating sub-committee meetings, board meetings, annual board retreat, and dinner meetings.
  • Draft meeting agendas, supply advance materials and execute follow-up for meetings.
  • Attend meetings with President and CEO and Board of Directors to provide meeting minutes.
  • Keep contract files and disburse to appropriate key staff.
  • Maintain the check log and submit checks to finance for processing.
  • Prepare credit card reports and keep expense receipts for the President/CEO.
  • Open all mail for the CEO/President and disburse to appropriate staff.
  • Manage electronic file systems and maintain electronic and paper files.
Neighborhood Advisory Committee (NAC) Liaison 07/2013 to 09/2013 Asociacion Puertorriquenos en Marcha Philadelphia, PA

During a transitional period served as the Community Economic Development Neighborhood Advisory Committee Liaison:

  • Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information.
  • With the VP of Community Development and staff, drafted meeting agendas, coordinated outreach materials and executed follow-up for meetings and team conferences.
  • Coordinated with CED staff to schedule events, work group meetings, and community engagement activities
Human Resources Manager 01/2000 to 01/2004 Asociación Puertorriqueños En Marcha, Inc Phila., PA
  • Maintains confidential information Administer orientation for new employees Responsible for Recruiting New Employees Administer orientation for new employees Established and successful implemented the APM Work Safety Program, coordinated meetings and recorded all meeting notes.
  • Implemented Internships and Volunteer programs.
  • Implemented new Performance plan to increase production Maintained the FMLA policy records.
  • Closely worked with Management in un-employment and workman's compensation matters, kept internal record logs and reported incidents to appropriate insurance carrier.
  • Negotiated and assisted Fiscal Dept with the Agency Benefits (Placed bids on Health Care Insurance) Researched and revised all Personnel policies to ensure compliance with new and existing legislation.
Manager of Special Projects 01/1997 to 01/2000 Asociación Puertorriqueños En Marcha, Inc Philadelphia, PA
  • Completed office procurement for entire agency.
  • Negotiated contracts for copiers and phone systems.
  • Organized all in house events such as Banquets, Open Houses, and Grand Openings.
  • Designed Annual Journal Book.
  • Managed all financial reports for all activities mentioned above.
Administrative Executive Secretary 01/1988 to 01/1997 Asociación Puertorriqueños En Marcha, Inc Phila., PA
  • Scheduling Appointments and Meetings for the Executive Director Documenting all correspondence, reports, and proposals.
  • Responsible for taking minutes for Board meetings.
  • Worked on the annual gala event with Board Chair and key staff in coordinating event, selection of the location, annual journal book, fundraising for the advertisements and ticket sales.
  • Managed the APM Hall, coordinated schedule for the security bouncer, and prepared hall contracts and reports for finance.
  • Availability to make travel and accommodations arrangements.
Accomplishments

Successfully plan and execute corporate meetings, lunches and special events for 12 Board members and 100+ employees


Help with inter-departmental tracking and flow of information through monitoring checks received, contracts and correspondence


Increased office organization by developing more efficient filing system and internal systems for organizing contract management


Received a merit raise for strong attention to detail, exemplary customer service and team-player attitude.


Currently assisting with aspects of a major office headquarter move.

Education
Business Administration Some College Courses in Community College of Philadelphia 1983 Olney High School Philadelphia, PA
Additional Information
  • COMMUNITY INVOLVMENT

  • Volunteer yearly in the Sugar Cane Festival of APM
  • Served as the Neighborhood Advisory Committee Liaison during transitional period working with residents, staff, and other nonprofit agencies as well as the City of Philadelphia
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Resume Overview

Companies Worked For:

  • Asociación Puertorriqueños En Marcha, Inc
  • Asociacion Puertorriquenos en Marcha

School Attended

  • Olney High School

Job Titles Held:

  • Executive Assistant to CEO and Board Liaison
  • Neighborhood Advisory Committee (NAC) Liaison
  • Human Resources Manager
  • Manager of Special Projects
  • Administrative Executive Secretary

Degrees

  • Business Administration Some College Courses in Community College of Philadelphia 1983

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