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Executive Assistant to CEO Resume Example

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EXECUTIVE ASSISTANT TO CEO
Core Qualifications

Microsoft Office & Lotus Strong organization skills


Proficient in HR software (peoplesoft, peopleclick, Lawson) Facility management


Versed in Windows and MAC OSX operating systems Problem solving


Excellent customer service Medical Terminology & SystemsOperations management


  • Staff development
  • Inventory control
  • Change management
  • Compensation/benefits administration
Professional Experience
MaterionChicago , ILExecutive Assistant to CEO01/2012 to Current
  • Office Coordinator Provide administrative and business support to the President and Chief Executive Officer of a non-profit hospital.
  • Plan, organize and attend open forums, board meetings, and directors bi-monthly meetings Coordinate and run assistant & committee meetings.
  • Communicates directly, and on behalf of the President and CEO, with Board members, donors, staff, and others, on matters related to CEO's daily business needs and initiatives.
  • Manage and supervise 3 administrative assistants in the C-Suite Conduct performance evaluations and assist with actions plans for each assistant Approve all timecards for administration and other ancillary departments.
  • Field all patient complaints via telephone, in person or in writing and try to mitigate issues and assist patients and family members with a positive solution.
  • Responsible for making sure the C-Suite runs smoothly and efficiently at all times.
  • Assist with hospital wide events, such as hospital week and nurse's week.
  • Liaison between our hospital and our corporate offices Perform administrative functions including, but not limited to, telephone coverage, business travel arrangements, file management, submitting and managing expenses, appointments and calendar maintenance for the Chief Executive Officer and other C-Suite Executives.

Managed team of [number] of professionals.Reduced and controlled expenses by [actions].Defined strategy and business plan for [business area].Increased profits by developing, initiating, and managing [program].Initiated program that standardized employee training and led to increase in customer satisfaction by 12%.

Highgate HotelsAtlanta , GARegional Executive Assistant09/2009 to 01/2012
  • Assisted the Regional Director, Regional Business Service Officer and Regional Risk Officer on operational guidelines and procedures including sales growth and management risk Regional team supervised $900 million in revenue, 1500 FA's and a total of 2400 employees and 57 offices Recruited, interviewed and completed the new hire process for all employees, conducted background checks, HR approvals, on boarded employees and performed other HR functions, which include, but are not limited to benefits, policies and procedures Managed and approved all overtime, expenses and invoices for all offices within the region.
  • Assisted with any compensation and payroll related issues Oversaw 14 complex manager's assistants Planned, organized and attended regional meetings for all managers, FA's and top executives within the firm Liaison between divisional managers, office of business management and firm management Supported RBSO with all Real Estate plans within the region, which included closing offices, consolidating, and renovating.
  • Performed administrative functions including, but not limited to, telephone coverage, business travel arrangements, file management, submitting and managing expenses and calendar maintenance for Regional Director, Regional Business Service Officer and Regional Risk Officer.
Catapult LearningFindlay , OHComplex Manager's Assistant Office Manager03/2007 to 09/2009
  • Assisted in overseeing four offices in Broward County.
  • Responsible for all HR functions, benefits, payroll & compensation issues, and managed employees timekeeping.
  • Sustained office efficiency through inventory control, equipment maintenance, billing/invoices, vendor onboarding and maintenance and all other budget related issues.
  • Implemented the onboarding and orientation of all new hires such as support staff, financial advisors and recruits.
  • Assisted employees with the maintenance of their licenses & registrations and budgets Spearheaded expense control initiatives Planned and organized all complex events, seminars and meetings Performed administrative functions including, but not limited to, Complex Manager's telephone coverage, business travel arrangements, file management, and calendar maintenance.
First Health Of The CarolinasLaurinburg , NCHR Coordinator01/2007 to 03/2007
  • Responsible for all data entry for providers and administration, which includes new hire information, rate changes, department/position changes, status changes, termination, etc.
  • Assisted in benefits, 401k and PTO set up and questions.
  • Supported HR Generalist with Leaves of Absences and Worker's Comp procedures and issues.
  • Recruited and interviewed candidates for all administration positions.
  • Conducted reference checks and background screenings.
  • Collaborated with different departments and advise on advertising.
  • Responsible for ordering supplies, payment of bills, filing and mail processing.
  • Conducted orientations for new providers.
  • Planned and hosted special events for the company (i.e.
  • employee appreciation, service awards, holiday parties) Attended monthly meetings with corporate office.
Cumulus MediaWilmington , NCRecruitment Assistant08/2005 to 01/2007
  • Recruited and interviewed potential associates for the areas of Nutritional Services, Environmental Services, Transportation and Security.
  • Responsible for conducting all the references, background checks, and document verifications for each recruiter in the office, including my own.
  • Assisted in scheduling appointments for interviews, pre-employment health screenings and new hire orientations for my manager, in addition to my own.
  • Processed all transfers, status changes, pay adjustments, etc.
  • Updated reports and on-line job posting.
  • Attended weekly, monthly and quarterly department staff meetings.
  • Organized, attended, and participated in the set-up and break-down for job fairs across South and Central Florida areas.
  • Promoted Holy Cross Hospital through advertisements.
  • Provided coverage to the receptionist for lunch, sick time and vacations.
Cox RadioCity , STATEPromotions Intern08/2004 to 12/2004
  • Responsible for constant update to the website and various clerical duties.
  • Searched and compiled newsworthy events, pictures, stories, and photos to be uploaded onto the website.
  • Updated database regularly, including member profiles and monitored prize acquisitions.
  • Promoted and participated in radio station events such as Hob Nob in the Park, Fall Fiesta, Orlando Magic Basketball games, Orlando Home Show, Meeting of the Mouths 2 and Disney's Funai Classic golf tournament.
  • Organized and assisted in set up and break down of events.
Education
Bachelor of Arts:Interpersonal CommunicationsAugust 2005University of Central Florida, City, StateGPA: Dean's List and President's ListInterpersonal Communications Dean's List and President's List
Interests
Notary Public Headed volunteer campaign for MSSB from 2008-2012 Member and chairperson of the Junior League of Greater Fort Lauderdale since 2006 Alpha Xi Delta Sorority Assisted in philanthropy events benefiting various children's charities. Attended Panhellenic meetings to organize campus Greek life.
Skills
acquisitions, administrative, advertisements, advertising, benefits, billing, budgets, budget, bi, business management, C, clerical, closing, Excellent customer service, data entry, database, special events, filing, file management, financial, HR, inventory control, Lawson, Lotus, MAC, Director, Magic, managing, Medical Terminology, meetings, mail, Microsoft Office, Office, Windows, operating systems, organization skills, payroll, peoplesoft, policies, Problem solving, profit, radio, Real Estate, receptionist, recruiter, sales, scheduling, seminars, stories, telephone, Transportation, travel arrangements, website
Additional Information
  • ASSOCIATIONS & ACOMPLISHMENTS Notary Public Headed volunteer campaign for MSSB from 2008-2012 Member and chairperson of the Junior League of Greater Fort Lauderdale since 2006 Alpha Xi Delta Sorority Assisted in philanthropy events benefiting various children's charities. Attended Panhellenic meetings to organize campus Greek life.
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Resume Overview

School Attended

  • University of Central Florida

Job Titles Held:

  • Executive Assistant to CEO
  • Regional Executive Assistant
  • Complex Manager's Assistant Office Manager
  • HR Coordinator
  • Recruitment Assistant
  • Promotions Intern

Degrees

  • Bachelor of Arts : Interpersonal Communications August 2005

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