Driven and resourceful Executive Assistant (IAAP Certified Administrative Professional/ CAP) with 5+ years of experience supporting work of high-achieving senior executives with careers that are both high stress and high profile. Track record supporting professional needs with well-organized precision. Sophisticated and graceful in managing high-volume workloads in rapidly changing environments. Recognized for a unique, rare ability to quickly grasp issues, challenges, and attend to details while maintaining the view of the big picture.
Skills
Impeccable Organization
Cross Functional Team Leadership
Strategic Multitasking
Speed and Decisiveness
Executive Calendar Management
Written Communication
Strategic Multi-tasker
Time Management Salesforce
Heavy Calendaring
Multi- country travel management
Emotional Intelligence
Microsoft Office, Word, Microsoft Excel, Powerpoint,
WordPress, Slack , Google Suite, Zoom
Executive-Level Presentations
Work History
Executive Assistant to CEO, 12/2016 - Current Materion – Albuquerque, NM,
Right Hand Support:
Manage, coordinate and maintain calendar of CEO including appointments, meetings and travel. Knows and understands all key dates, commitments and complexities of CEO's calendar and blocks and manages in accordance, working with key members of team on scheduling requests.
Administrative support for meetings as required by CEO, including drafting and circulating meeting agendas, preparing minutes, communicating meeting reminders, and confirming venues. Writing and distributing comprehensive minutes and action points to all members post meeting.
Communication and Contract Negotiation:
Manage 125 + VIP external contacts for CEO; kept track of scheduled communication needed to include several Fortune 100 CEO's and PR Agencies
Research, propose, and foster relationships with 15 + reliable vendors, including life coach and celebrity fashion stylists for CEO
Create and execute 3 SOP's utilized by multiple departments within organization
Review and submit daily EOD reports for myself and two direct reports to ensure deadlines were met in a timely manner
Financial Management:
Monthly reconciliation of corporate and personal credit cards to adhere to a specific monthly budget
Create reports to identify wasteful expenditures; formulated plans to maximize quarterly spending habits
Team Work and Leadership:
Collaborate with communications team to drive internal promotion of company programs, initiatives, guiding principles, mission, and image of CEO
Supervise household team of 25 to include nanny's, chefs, nutritionists, drivers, and groundskeepers through daily texts
Special Projects:
Spearhead CEO's many programs such as Ernst and Young Entrepreneur of the Year and US Chamber of Commerce Foundation
Frequently travel alongside CEO to ensure proper talking points are addressed for nationwide keynote speeches
Management of CEO's bi monthly QVC appearances to include legal aspects, hair, makeup, and wardrobe
Successfully applied and secured visas from 11 countries and 35 people ranging from the Editor in Chief of Vogue magazine to a young woman from Panama visiting CEO's daughter for fun summer activities
Guided CEO and husband with adoption of twin babies from India; prepared all paperwork, facilitated fees to Indian government, conveyed necessary literature regarding US immigration process.
Vice President Programming, 10/2007 - 10/2016 MediaWave Productions Entertainment Group – City, STATE,
Developed partnerships with 125 + Fortune 500 corporations to secure funding for a Nationally televised TV program with a reach of 90 million households including third party promotions.
Researched, developed, and produced story segments that reflected the unique sensibilities of the Fox Business News, CNBC, Discovery and TLC Communications networks
Support EVP of Programming in developing each show's overall editorial calendar and implement with Programming team.
Conduit for divisional and Inter-departmental communication and coordination.
Proofed and approved 25+ production and printing drafts of promotional materials.
Managed casting and selected shoot locations both domestic and international.
Collaborated with external PR firms, as well as internal sales, and marketing managers to determine branding and product positioning
Personal Assistant to CEO, 01/2015 - 05/2016 Paybox Corp. – City, STATE,
Drafting and writing high quality reports and presentations, as required by the CEO
Responsible for organizing CEO travel and logistics including flights, visa requirements, hotel, accommodation, car rental, meeting schedules while travelling and completing expenses
Prepare and submit daily briefings to the CEO of messages, emails and social media responses needed
Submit daily metrics report to the CEO and coordinate and follow up with 8 department managers to ensure submitted timely and completely.
Source, screen, interview and present high quality vendors for personal and professional use such as self care resources, in home chef, child care, employees, etc.
Responsible for organizing CEO travel and logistics including flights, visa requirements, hotel, accommodation, car rental, meeting schedules while travelling and completing expenses.
Executed all new hire orientations and monthly departmental meetings
Explained employee compensation, benefits, schedules, working conditions and promotion opportunities
Education
Bachelor of Business Administration - BBA: Communication, General, Expected in 05/2004 - Palm Beach Atlantic University - West Palm Beach - West Palm Beach, Florida, GPA:
Graduated with 3.8 GPA
Certified Administrative Professional (CAP): , Expected in 12/2016 - International Association Of Administrative Professionals - , GPA:
Completed the IAAP's Organizational Management sub-specialty category in 2017
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School Attended
Palm Beach Atlantic University - West Palm Beach
International Association Of Administrative Professionals
