Executive Assistant To Ceo resume example with 20+ years of experience
JessicaClaire
Montgomery Street, San Francisco, CA94105(555) 432-1000, resumesample@example.com
Professional Summary
Driven Executive Assistant adept at developing and maintaining detailed administrative and procedural processes that reduce redundancy, improve accuracy and efficiency and achieve organizational objectives. Ambitious and motivated bringing years of experience supporting the CEO, vice presidents, executive directors and senior partners.
Skills
Excellent communication skills
Self-directed
Strong interpersonal skills
Resourceful
Dedicated team player
Pleasant demeanor
Compensation and benefits
AR/AP
Advanced clerical knowledge
Project planning
Results-oriented
Event planning
Accurate and detailed
Excellent planner and coordinator
Advanced MS Office Suite knowledge
Multi-line phone proficiency
Conference planning
Schedule management
Critical thinker
Employee training and development
Filing and data archiving
Work History
07/2013 to CurrentExecutive Assistant to CEOFirstleaf | Austin, TX,
Full-time
Work closely with the CEO assisting with all the structured businesses and also assist with the President of PMG.
Support the 8 physicians, 1st tier key principles within PMG.
Maintain schedules and appointments.
Implementation of policies and procedures for the group as it continues to develop.
Coordinate necessary vendors to connect with other offices within the group of 15+ physicians.
Active in problem resolution within PMG by utilizing Help Desk processes.
Prepare correspondence as well as traveling plans for CEO.
Managed external contacts for CEO and kept track of periodic communication needed for priority contacts.
Greeted visitors entering the office, determined the nature and purpose of visit and directed them to the appropriate destination.
Assisted with team building initiatives and overall support for maintenance of organizational culture and employee morale.
Researched, proposed and implemented vendor services to decrease costs to organization.
Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum.
Located and attached appropriate files to incoming correspondence requiring replies.
Coordinated dealer visitations, company special events and other employee morale functions.
04/2013 to 07/2013Financial CoordinatorCare Initiatives | Manly, IA,
As a Financial Coordinator I would assist with patients' financial needs in 6 different locations throughout Michigan.
Our purpose was to select and explore, recommend, and coordinate the various financial options available to kidney-dialysis patients.
I would ensure the best possible financial resources for each patient, insuring that patient acquired as much insurance coverage as possible to reduce the patients out of pocket expense while maximizing corporate revenue.
Created expense reports, budgets and filing systems.
Processed travel expenses and reimbursements.
Located and attached appropriate files to incoming correspondence requiring replies.
Frequently used word processing, spreadsheet, database and presentation software.
2010 to 05/2013Area SecretaryFresenius Medical Center | City, STATE,
Assembled & analyzed information for use in the preparation of reports, manuals and presentations, made travel arrangements, processed related expense reports, coordinated meetings Received & responded to routine correspondence following established procedures not requiring management review.
Oversight of secretarial staff for the areas billing and receivables system including interface with Corporate Accounting Interfaces with a variety of people on issues both routine & complex.
Provides a broad range of administrative and secretarial support to the Area Manager in the assigned FMC Division.
Ensured that department tasks were performed in accordance with established operating procedures and in compliance with company and regulatory requirements.
Also acted as a back-up to other administrative and secretarial personnel within the area as needed.
Maintained confidentiality at all times with various department files and records.
10/2002 to 2010Clinic Secretary/ReceptionistFresenius Medical Center | City, STATE,
Provide general administrative support to the Administrator or Clinical Manager by performing various secretarial and clerical duties.
Utilizing knowledge of Dialysis terminology and FMC procedures while using appropriate software applications.
SAP, Kronos, PeopleSoft, Proton, etc.
Acquiring needed data, creating and implementing spreadsheets for various reports.
Assist with HR functions such as payroll, monitor attendance records, direct staff to complete computer based testing and compliance acknowledgments.
Initiate forms for new personnel HRIS records, benefit package awareness, maintain employee files and schedules.
Perform daily data maintenance, maintain policy & procedure manuals, including OSHA compliance.
Assist in processing patient information, and other SW data forms.
Problem solving for the computer systems within the facility and computer set up.
Act as liaison, and resource for staff projects.
All responsibilities include maintaining the business code of ethics and practices in place for the company.
Under direction of the Clinical Manager or Charge RN, compiles, verifies, and files medical records of dialysis patients in the facility according to company standard operating procedures and pertinent regulatory requirements, ensuring patient confidentiality at all times.
1998 to 2002Executive Administrative Assistant/Office Manager - AFC homesPhenix, Inc | City, STATE,
Under minimal direction, provided personal and administrative support to the President, Executives and Managers.
Handled materials of a highly confidential nature as well as a variety of complex situations involving clerical/administrative functions of the office.
Prepared materials needed by the executives for all conferences, appointments, meetings and telephone calls.
Assisted VP of Finance in the preparation of financial reports.
Arranged new hire training and schedules, as well as developed marketing tools and implemented policy revisions.
On occasion directed and lead the work of others.
Supplied sales and marketing support to a 4 sales reps.
Greeted visitors entering the office, determined the nature and purpose of visit and directed them to the appropriate destination.
Supported the human resources department in the annual employee review process to manage performance merit increases.
Located and attached appropriate files to incoming correspondence requiring replies.
Frequently used word processing, spreadsheet, database and presentation software.
1996 to 1998Administrative Assistant/Office CoordinatorOrthopedic Casting Service Inc | City, STATE,
Provided personal and administrative support to physicians and executives within organization, which included all areas of secretarial and general office duties.
Maintained confidentiality with patient records, scheduled appointments.
arranged meetings and conferences as necessary.
Coordinated travel arrangements through Corporate Travel and other duties as assigned.
Located and attached appropriate files to incoming correspondence requiring replies.
Frequently used word processing, spreadsheet, database software.
Education
Expected in 2007Bachelor of Science | Business ManagementUNIVERSITY OF PHOENIX, LIVONIA, MIGPA:
Business Management
3.8 GPA
Expected in 1 1984Diploma | PERSHING HIGH SCHOOL, DETROIT, MIGPA:
MEMBERSHIPS
Active participant with Detroit World Outreach Ministries. FMC Ultra Care Certified 2013 and FMC Michigan Summit Award recipient for Detroit Area 2010.
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Resume Overview
School Attended
UNIVERSITY OF PHOENIX
PERSHING HIGH SCHOOL
Job Titles Held:
Executive Assistant to CEO
Financial Coordinator
Area Secretary
Clinic Secretary/Receptionist
Executive Administrative Assistant/Office Manager - AFC homes