LiveCareer-Resume

executive assistant support teammate resume example with 9+ years of experience

Jessica
Claire
resumesample@example.com
(555) 432-1000,
Montgomery Street, San Francisco, CA 94105
:
Professional Summary
  • EXECUTIVE ASSISTANT

Driven Executive Assistant adept at developing and maintaining detailed administrative and procedural processes that reduce redundancy, improve accuracy and efficiency and achieve organizational objectives. Over 5 years of experience support leaders in management and executive roles.

Skills
  • Accounting
  • Administrative support
  • Audio
  • Business cards
  • C
  • Charts
  • Conferences
  • Consultant
  • Council
  • Editing
  • Special events
  • Leadership
  • Logistics
  • Director
  • Materials
  • Meetings
  • Business writing
  • Advanced MS Office Suite
  • Travel Administration
  • Office
  • Office equipment
  • Organizational
  • Proofreading
  • Recording
  • Research
  • Scheduling
  • Secretarial
  • Scripts
  • Software training
  • Telephone
  • Transportation
  • Travel arrangements
  • Video
  • Visio
  • Mail
  • QuickBooks expert
  • Filing and data archiving
  • Social Media Knowledge
Education
Cambridge Institute of Allied Health & Technology , Expected in 2015 : Diagnostic Medical Sonography - GPA :
Georgia Gwinnett College , Expected in 2015 B.S : Business Administration - GPA :
Salmen High School Slidell, Louisiana Expected in 2012 : - GPA :
Work History
Abbvie, Inc - Executive Assistant/Support Teammate
New Orleans, LA, 01/2017 - Current
  • Provided administrative support to senior leadership and members of executive board while maintaining confidentiality.
  • Scheduled appointments and handled calenders for senior leadership.
  • Managed schedules, events and travel plans for conferences, meetings and seminars, as well as domestic and international trips for executives.
  • Contributed to smooth business operations by planning and organizing meetings and conferences, including conference calls.
  • Orchestrated successful conferences, including associated travel for all speakers and attendees, facilities and support services.
  • Promoted team productivity by keeping supplies organized and well-stocked.
  • Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency.
  • Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
  • Maintained daily appointment calendars for president and executive vice president.
  • Worked collaboratively with auditors throughout reviews, offering assistance and clerical support.
  • Assisted with team building initiatives and overall support for maintenance of organizational culture and employee morale.
  • Screened incoming mail, publications and other correspondence directed to management team members.
  • Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
  • Conducted research to prepare, gather and proof briefing materials, agendas and decks for all executive-level meetings.
Centrum Medical Ventures - Executive Assistant
Dallas, TX, 01/2015 - 12/2016
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
  • Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Promoted team productivity by keeping supplies organized and well-stocked.
  • Maintained office supplies inventory by checking stock and ordering new supplies as needed.
  • Allocated executive tasks and managed complex calendars and administrative functions.
  • Created appropriate documentation for members of board and senior leadership before meetings.
  • Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
  • Managed external contacts for CEO and kept track of periodic communication needed for priority contacts.
  • Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
  • Used QuickBooks to produce monthly invoices, reports and other deliverables.
PJ AND DEE BROWN FOUNDATION - Executive Personal Assistant
City, STATE, 01/2012 - 12/2014
  • Arranging the corporate travel and meetings by developing itineraries and agendas, booking domestic and international flights and other transportation, arranging lodging and meeting accommodations.
  • Scheduling the Board of Directors meetings and assisting with meeting materials and agendas.
  • Handling travel arrangements, planning the Board of Director dinner and lunches.
  • Coordinating the annual shareholder meeting.
  • Scheduling the quarterly earnings calls, proofreading the executive staff scripts and editing the audio recording before the live call.
  • Assembling and distributing the information prior to and after the call.
  • Following-up with current and potential investors at the conclusion of the call.
  • Assisting with tradeshow planning for our healthcare division, registering attendees and securing lodging and other.

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Resume Overview

School Attended

  • Cambridge Institute of Allied Health & Technology
  • Georgia Gwinnett College
  • Salmen High School

Job Titles Held:

  • Executive Assistant/Support Teammate
  • Executive Assistant
  • Executive Personal Assistant

Degrees

  • B.S

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