Executive Assistant/Support Teammate Resume Example
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EXECUTIVE ASSISTANT/SUPPORT TEAMMATE
Professional Summary
- EXECUTIVE ASSISTANT
Driven Executive Assistant adept at developing and maintaining detailed administrative and procedural processes that reduce redundancy, improve accuracy and efficiency and achieve organizational objectives. Over 5 years of experience support leaders in management and executive roles.
Skills
- Accounting
- Administrative support
- Audio
- Business cards
- C
- Charts
- Conferences
- Consultant
- Council
- Editing
- Special events
- Leadership
- Logistics
- Director
- Materials
- Meetings
- Business writing
- Advanced MS Office Suite
- Travel Administration
- Office
- Office equipment
- Organizational
- Proofreading
- Recording
- Research
- Scheduling
- Secretarial
- Scripts
- Software training
- Telephone
- Transportation
- Travel arrangements
- Video
- Visio
- QuickBooks expert
- Filing and data archiving
- Social Media Knowledge
Education
Cambridge Institute of Allied Health & Technology2015Diagnostic Medical Sonography
Georgia Gwinnett College2015B.S: Business Administration
Salmen High SchoolCity, State2012
Work History
Abbvie, Inc- Executive Assistant/Support Teammate
New Orleans , LA01/2017 - Current
New Orleans , LA01/2017 - Current
- Provided administrative support to senior leadership and members of executive board while maintaining confidentiality.
- Scheduled appointments and handled calenders for senior leadership.
- Managed schedules, events and travel plans for conferences, meetings and seminars, as well as domestic and international trips for executives.
- Contributed to smooth business operations by planning and organizing meetings and conferences, including conference calls.
- Orchestrated successful conferences, including associated travel for all speakers and attendees, facilities and support services.
- Promoted team productivity by keeping supplies organized and well-stocked.
- Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency.
- Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Maintained daily appointment calendars for president and executive vice president.
- Worked collaboratively with auditors throughout reviews, offering assistance and clerical support.
- Assisted with team building initiatives and overall support for maintenance of organizational culture and employee morale.
- Screened incoming mail, publications and other correspondence directed to management team members.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Conducted research to prepare, gather and proof briefing materials, agendas and decks for all executive-level meetings.
Centrum Medical Ventures- Executive Assistant
Dallas , TX01/2015 - 12/2016
Dallas , TX01/2015 - 12/2016
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
- Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Promoted team productivity by keeping supplies organized and well-stocked.
- Maintained office supplies inventory by checking stock and ordering new supplies as needed.
- Allocated executive tasks and managed complex calendars and administrative functions.
- Created appropriate documentation for members of board and senior leadership before meetings.
- Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
- Managed external contacts for CEO and kept track of periodic communication needed for priority contacts.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Used QuickBooks to produce monthly invoices, reports and other deliverables.
PJ AND DEE BROWN FOUNDATION- Executive Personal Assistant
City , STATE01/2012 - 12/2014
City , STATE01/2012 - 12/2014
- Arranging the corporate travel and meetings by developing itineraries and agendas, booking domestic and international flights and other transportation, arranging lodging and meeting accommodations.
- Scheduling the Board of Directors meetings and assisting with meeting materials and agendas.
- Handling travel arrangements, planning the Board of Director dinner and lunches.
- Coordinating the annual shareholder meeting.
- Scheduling the quarterly earnings calls, proofreading the executive staff scripts and editing the audio recording before the live call.
- Assembling and distributing the information prior to and after the call.
- Following-up with current and potential investors at the conclusion of the call.
- Assisting with tradeshow planning for our healthcare division, registering attendees and securing lodging and other.
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Resume Overview
School Attended
- Cambridge Institute of Allied Health & Technology
- Georgia Gwinnett College
- Salmen High School
Job Titles Held:
- Executive Assistant/Support Teammate
- Executive Assistant
- Executive Personal Assistant
Degrees
- Diagnostic Medical Sonography
B.S : Business Administration
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