executive assistant scheduler resume example with 20+ years of experience
JessicaClaire
, , 609 Johnson Ave., 49204, Tulsa, OK100 Montgomery St. 10th Floor
H: (555) 432-1000
C:
resumesample@example.com
Date of Birth:
India:
:
single:
:
Summary
Professional and well-rounded former Executive Assistant/Scheduler with superior clerical skills and Capitol Hill expertise. Successful at satisfying customer needs while meeting and exceeding business objectives. Smoothly handles administrative tasks, including coordinating mail, records and travel arrangements.
Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
Tackled and addressed top-level, high-priority issues while maintaining professional administrative discretion.
Compared information and coordinated with other Executive Assistants to arrange accommodations, transportation and personal assistance, providing logistical support to visiting executives.
Obtained signatures for important financial and legal documents.
Detailed and arranged logistics for conferences and seminars, including travel arrangements and venue reservations.
Arranged appropriate travel, visas, agendas, necessary contacts and other information for executive travel.
Revised and maintained master calendar for client appointments.
Staff Assistant/Scheduler, 10/2007 - 04/2010 University Of The District Of Columbia – City, STATE,
Coordinated work across disciplines to handle project needs and meet timelines with optimal efficiency.
Supported office administrative needs with timely and knowledgeable clerical assistance to maximize team performance and efficiency.
Kept front desk presentable, managing incoming calls and visitors with utmost professionalism.
Maintained and updated office records to support work of the various offices worked for.
Researched and validated various vendors to optimize delivery of different services.
Coordinated travel arrangements, including booking hotel rooms, car rentals and airfare for staff traveling to domestic and international locations.
Supported office needs including taking messages, scanning documents and routing business correspondence.
Arranged domestic and international travel, hotel and transportation needs for staff.
Handled incoming and outgoing correspondence, including mail, e-mail and faxes.
Communicated with vendors to place and receive orders, request maintenance services and deliver instruction on behalf of office management.
Verified operation of office equipment by completing preventive maintenance requirements and calling for repairs.
Oversaw heavy load of administrative tasks while verifying accuracy and prompt completion of paperwork.
Set up and maintained physical and electronic filing systems to maintain organizational efficiency.
Supported work of offices by coordinating resources, documents and staff to meet challenging deadlines.
Scheduled conferences and associated travel arrangements, including hotel, airfare and ground transportation.
Purchased, distributed and arranged supplies to meet routine operational needs.
Handled data entry tasks using various types of software.
Assisted organizational efforts by filing, entering data and answering phones.
Administrative Assistant/Office Manager, 07/1999 - 03/2007 Rainbow PUSH Coalition (Rev. Jesse L. Jackson) – City, STATE,
Greeted visitors or callers daily to handle inquiries or direct to appropriate persons.
Liaised with senior and executive administrative assistants to handle requests and queries from senior managers.
Monitored attendance records by taking note of staff vacation time, sick days and personal days.
Developed administrative processes to achieve organizational objectives and improve office efficiency.
Prepared packages for shipment by generating invoices and setting up courier deliveries.
Increased accuracy by verifying data while processing incoming and outgoing checks and wire transfers.
Collected, calculated and reported on expenditure and statistical data to inform senior management.
Maintained inventory in administrative building supply closet to prevent shortages of supplies.
Tracked and submitted employee timesheets to accounting department for payroll processing.
Verified operation of office equipment by completing preventive maintenance requirements and calling for repairs.
Systems Admin/Director of Constituent Services, 10/1981 - 05/1999 United States Senator Arlen Specter (Deceased) – City, STATE,
Provided network management for Senator Specter's DC and six state offices.
In charge of the Senator's constituent services operation.
Ordered office equipment and supplies after researching vendors and obtaining quotes.
Managed Senator Specter's state casework.
Assisted in the preparation of Academy request applications
Performed administrative support for the Chief of Staff, General Counsel and Office Manager.
Handled VIP and staff parking, office supplies, staff leave records and travel for the Chief of Staff.
Kept the computer budget for the office.
Education and Training
: Business Administration, Expected in - Strayer University (No Degree) - Temple Hills, MD, GPA: Status -
High School Diploma: , Expected in 06/1979 - Bladensburg High School - Bladensburg, MD GPA: Status -
Additional Information
Worked previously for former Senators Bill Bradley (NJ), William Cohen (ME) and Bob Graham (FL), in addition to working for Senator Patty Murray (WA). Retired in 2016 with over 20 years of Capitol Hill experience. Married 32 years to Robert W. Claire with three children and five grandchildren. A member of Christlike Ministries A Church Without Walls 2.
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