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executive assistant paralegal resume example with 15+ years of experience

Jessica Claire
Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
Home: (555) 432-1000 - Cell: - resumesample@example.com - : - -
Summary
Highly motivated Sales Associate with extensive customer service and sales experience. Outgoing sales professional with track record of driving increased sales, improving buying experience and elevating company profile with target market.
Highlights
Microsoft Word, Excel, and Outlook. Strong dictation skills. Technically well-versed in utilizing other programs such as: Adobe Acrobat Pro, Time Matters, and Sage Timeslips.
Accomplishments
Experience
01/2015 to Present
Executive Assistant/Paralegal Amazon.Com, Inc. Maple Grove, MN,
  • Consummate professional dedicated to making the lives of busy executives easier.
  • Gatekeeper" and "gateway" role, creating win-win situations for direct access to the Executive/Senior Partner's time and office.
  • Exceptional background working with and overseeing clients, families, and their advisors of high-and ultra-high-net worth.
  • Organized, managed and maintain executive's meetings, appointments, travel arrangements, hotels/cars and travel expenses reports for the Executive/Senior Partner Analyzed reports/emails/memos to determine their significance of distribution.
  • Coordinated the scheduling of all conferences, meetings, events as well as personal agendas/itineraries.
  • Prepared and monitored financial statements, reports, memos, letters, and other documents, using various computer/software tools.
  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Executive/Senior Partner, including those of a sensitive or confidential nature.
  • Determines appropriate course of action, referral, or response.
  • Works closely and effectively with the Executive/Senior Partner to keep him well informed of upcoming commitments and responsibilities, following up appropriately.
  • Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the Executive updated.
  • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the Executive/Senior Partner's ability to effectively lead the company.
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
  • Previous legal experience is combined with present position).
01/2014 to 01/2015
Litigation Paralegal Eberstein Witherite Llp Dallas, TX,
  • Report directly to four attorneys with broad ranged responsibilities that encompass the timely and complex phases of the litigation process, from the initiation of a case, to the discovery period, through trial and post-trial findings and appeals.
  • Create and maintain internal case databases, run searches on internal and external document databases and systems, cull relevant information from a variety of resources.
  • Organize interview memos, digests and other relevant documents for attorney review and case preparation; pull relevant documents, proofread papers, organize exhibits and create document indices in the preparation of motion filing; oversee the progress of documents through litigation support departments, order transcripts from reporting services and fulfill requests from outside counsel and others; preparation and filing of all court documents.
  • Prepared legal documentation and correspondence such as summons, motions, subpoenas, and complaints in Federal, Superior, State and Magistrate Courts throughout the state of Illinois.
01/2012 to 01/2014
Pre-Litigation Paralegal Aaa Southern New England Boulder, CO,
  • Liaison between attorneys, clients, healthcare providers, insurance carriers, law firms, and government agencies.
  • Assist in opening new cases as needed; drafting of demands, settlement statements, PIP Suits.
  • Scheduling of all medical and specialist appointments; importing and updating special damages.
  • Request, maintain and log any and all subrogation; establishes and maintains files and records relating to legal secretary tasks.
  • Performed medical records procurement and analysis; prepared medical chronologies and summaries, drafting documents and scheduling of independent medical examinations.
01/2012 to 01/2013
Litigation Legal Secretary Delta Dental Plan Of Arkansas Sherwood, AR,
  • Ensure open lines of communication and satisfaction of deadlines through execution of dated correspondence.
  • Performs secretarial work of a complex nature, which includes drafting and handling of contracts, summonses, complaints, motions, deposition designations, notices, and discovery.
  • Establishes and maintains files and records relating to administrative and litigation matters; maintains calendaring for attorney(s) and assure that complete information is available for all matters.
  • Manage spreadsheets, prepare confidential and sensitive documents, determine matters of top priority and handle accordingly.
  • Assist with trial preparation, manage trial exhibits, prepare trial notebooks, maintain expert binders and communicate with experts and fact witnesses.
01/2006 to 01/2012
Executive Administrative Assistant Audio Advisors City, STATE,
  • Provide administrative support to Vice President and Project Managers for successful home audio company Oversaw a wide variety of administrative functions, in support of executive-level projects and information-management processes.
  • Compiled and analyzed data from monthly reports for executive management.
  • Developed internal correspondence that facilitated effective communication and transfer of information between vice president and project managers.
  • Primary communication point for facilitating information flow between staff, departments, and vendors to maximize efficiency and achieve business objectives.
  • Calendar and contact management, expense processing and travel arrangements.
  • Coordination of conference calls, meetings, events and meals.
  • Organization of files and archiving operations data, Internal and external research and organizing information or concepts into outlines, documents and action plans.
Education
Expected in 2003 to to
AA: Psychology
Palm Beach State College University of Maryland - Palm Beach Gardens, Florida
GPA:
Psychology
Skills
administrative, administrative functions, administrative support, Adobe Acrobat, approach, attorney, audio, conferences, contact management, contracts, clients, databases, dictation, documentation, drafting, executive management, filing, financial statements, gateway, government, insurance, notebooks, law, legal, letters, litigation support, litigation, meetings, access, Excel, office, Outlook, win, Microsoft Word, Works, organizing, processes, procurement, progress, maintains files, reporting, research, Sage, Scheduling, secretarial, spreadsheets, Timeslips, travel arrangements

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Resume Overview

School Attended

  • Palm Beach State College University of Maryland

Job Titles Held:

  • Executive Assistant/Paralegal
  • Litigation Paralegal
  • Pre-Litigation Paralegal
  • Litigation Legal Secretary
  • Executive Administrative Assistant

Degrees

  • AA

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