Executive Assistant Office Manager Property Maintenance Supervisor resume example

Answered and screened calls; redirect calls to the appropriate staff; sorting and distributing mail; drafting routine correspondence
Assisted with ETime functions and Time Accruals for staff
Maintained functionality of office equipment
Tracked Fiscal Expenditures for four departments
Ordered office supplies as well as client and recreational supplies
Managed client utility bills
Liaison for IT, vendors and other associates
Managed a revolving apartment list to endure apartment leases are renewed in a timely manner
Oriented new employees on the administrative protocols of the programs
Generated check request to submit to the finance/fiscal department
Prepared and submitted purchase orders to finance/fiscal and outside vendors

Composed internal memos and external correspondence for the director and reviewed all documentation to eliminate errors

Weekly distribution of medications to the clients
Monitored client's compliance with taking their medications
Worked closely with the clinical team to assess and monitor the client's ability to manage their housing situation
Monitored actions being taken on the clients' 6 month housing plan
Referred issues with any apartment to the Housing Coordinator for corrective action and/or resolution with the Landlord

• Assessed individual client situations and made targeted recommendations for products and services to resolve specific situations
• Maintained regular contact with clients and identify opportunities to deliver added value to client relationships
• Complied with safety and hazardous material handling, storage regulatory requirements and internal procedures affecting business operations
• Documented meeting minutes and distributed to staff to facilitate follow-up and permanent record
• Managed high-value existing and new business partnerships to deliver on objectives and maximize corporate revenue, support, and awareness
• Collaborated with team to define business requirements for organizational processes, achieve productivity standards and adhere to accuracy standards

Supervised medications distribution; Monitored residence activity within the building
Answered phones; Monitored visitors entering and exiting the building
Documented any EMS and Fire Department activities; Report all incidents on site

• Educated potential participants on available services and processes to engage in the program
• Helped social workers build, coordinate and lead programs supporting individuals with mental and substance abuse concerns
• Worked with clients to improve life choices and maximize their benefits of programs
• Set goals with clients related to employment and financial planning and worked with each to track progress
• Trained all new personnel for the front desk procedures and policies to achieve the best security for the clients