Reliable and enthusiastic administrative assistant offering 6+ years of experience in efficient front desk management. Adept at prioritizing tasks, maintaining organization and optimizing workflow.
Accustomed to balancing high-volume inquiries with administrative needs for 5 executive staff. Detail-oriented and driven Executive Assistant with expertise in problem-solving and managing daily office functions. Proficient in Microsoft Office and Canon equipment operations.
Detail-oriented with extensive experience supporting senior executives in a corporate and not for profit environment.
Facilitate and manage travel arrangements (air, hotel, and transfers).
Organize internal and external meetings including team events, making all necessary arrangements, calendar coordination, booking rooms and arranging catering.
Organization and maintenance of calendars, managing across senior leaders
Managed external contacts for CEO and kept track of periodic communication needed for priority contacts
Answering and screening calls
Manage staff E-Time and monitoring time accruals
Maintain functionality of office equipment
Liaison for IT, vendors and other associates
Supervise the front desk staff, temps and lunch rotations.
Serve as a back of the building advisory
Back up to the purchasing department; communicating with vendors and deliveries
Manage and oversee all conference room bookings and space needed for additional meetings and events
Supervise maintenance staff; overseeing office cleanliness as well as all public spaces
Create and maintain forms, documents and other correspondents
Assisted senior management with major initiatives and projects including the director's luncheon by coordinating with the human resource to assure all employees attended
Acted as point of contact for research and information gathering for the current renovations for the head office
Organized envelopes, postage and mail correspondence for staff and management, maintaining postage meter and coordinating with delivery and courier services
Promoted team productivity by keeping supplies organized and well-stocked
Answered and screened calls; redirect calls to the appropriate staff; sorting and distributing mail; drafting routine correspondence
Assisted with ETime functions and Time Accruals for staff
Maintained functionality of office equipment
Tracked Fiscal Expenditures for four departments
Ordered office supplies as well as client and recreational supplies
Managed client utility bills
Liaison for IT, vendors and other associates
Managed a revolving apartment list to endure apartment leases are renewed in a timely manner
Oriented new employees on the administrative protocols of the programs
Generated check request to submit to the finance/fiscal department
Prepared and submitted purchase orders to finance/fiscal and outside vendors
Composed internal memos and external correspondence for the director and reviewed all documentation to eliminate errors
Weekly distribution of medications to the clients
Monitored client's compliance with taking their medications
Worked closely with the clinical team to assess and monitor the client's ability to manage their housing situation
Monitored actions being taken on the clients' 6 month housing plan
Referred issues with any apartment to the Housing Coordinator for corrective action and/or resolution with the Landlord
Supervised medications distribution; Monitored residence activity within the building
Answered phones; Monitored visitors entering and exiting the building
Documented any EMS and Fire Department activities; Report all incidents on site
concentration in Costume Design
Coordinated staff appreciation for 500+ employees successfully while remaining under budget
Chaired the Innovative Strategy team
Started the pilot program for costume design to be a major at C. W. Post Long Island University
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School Attended
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