executive assistant office manager hr assistant resume example with 9+ years of experience

Jessica Claire
Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
Home: (555) 432-1000 - Cell: - - -
Professional Summary

Organized and efficient Executive Assistant supporting C-level leaders and senior management with demonstrated expertise in tackling complex projects while maintaining confidentiality. Ready to face challenging situations and take initiative on new projects and processes. Skilled at offering high level partnership and anticipating business needs.

  • Windows, Apple OS, Microsoft Office Suite, Dropbox, Slack, Google Calendar and Dive, E-verify
  • Billing, Procurement, Budget, Expense Reporting
  • Special events, travel coordination, meetings, conferences
  • Policy and Procedure Modification
  • Training and Development Delivery
  • Office management, Clerical support
  • Staff and Project Management
Work History
10/2017 to Current
Executive Assistant/Office Manager/HR Assistant Ceva Logistics U.S., Inc. Atlanta, GA,
  • Managing executive VP administrative functions, including complex calendaring, composing emails, drafting memos and preparing communications on the Executive's behalf.
  • Onboarded new EVP (2) newly promoted into role from France HQ office.
  • Point of contact for immersion and onboarding of expats arriving at EDF US offices from EDF France.
  • Coordinating domestic and international travel arrangements and itineraries for VP, directors and international staff.
  • Organizing meetings, special events, conferences and international visits, including scheduling, sending reminders and catering when necessary
  • Day to day HR management of employee population including eVerify.
  • Recruiting support including online job postings, shortlisting candidates and scheduling job interviews along with university partnerships.
  • Coordinating orientation and training sessions for new employees including internships and international staff.
  • Execution of meetings and events to support senior management teams.
  • Transcription of executive meeting minutes.
  • Developed expense reconciliation system increasing accuracy and tracking by 50%.
  • Improved organizational record keeping systems including personnel records and HR records, resulting in improved accessibility, efficiency and mitigation of all legal risk.
06/2017 to 10/2017
Front Office Receptionist/Administrative Assistant Foley & Lardner LLP City, STATE,
  • Managed high volume Front Desk Reception including greeting and directing visitors and vendors, directed incoming calls to internal personnel and departments.
  • Organized event planning and catering for up to 100 people.
  • Administrative Support for Office Services including special projects, scheduling, conferences calls, filing, database and records management.
  • Composed correspondence, memorandum and other business documentation to support office needs.
08/2016 to 10/2016
Administrative Clerk II United Site Services Inc. City, STATE,
  • Managed West Coast region including sites across 3 US States and 10 cities.
  • Collected information and records, creating purchase orders for procurement of materials, costs, schedule of deliveries and client information.
  • Streamlined and refined process to track inventory shipments and prepared spreadsheets with pertinent order information.
  • Effectively communicated with stores, clients, vendors to manage orders and verify revisions on purchase orders.
  • Created and updated physical records and digital files to maintain current, accurate and compliant documentation.
03/2016 to 07/2016
Data Entry Specialist/Customer Service Representative Ooma Inc. City, STATE,
  • Inputted large volume of confidential information into company database
  • Met and exceeded required daily data entry metrics with 100% accuracy
  • Provided customer support via telephone.
  • Maintained all database and systems data integrity.
09/2008 to 03/2014
House Manager/Personal Assistant Personal Household City, STATE,
  • Effectively managed two private executive residences in San Francisco County
  • Oversaw multiple executive calendars creating streamline efficiency between private and professional commitments often with competing priorities.
  • Coordinated domestic and international travel arrangements and itineraries.
  • Organized events, holiday parties: including setup and breakdown
  • Anticipated personal needs and looked ahead at needed future events
  • Worked with vendors i.e. contractors, laborers on projects including house remodel.
  • Managed elaborate household budget and daily logistics.
Expected in
Bachelor of Arts: History
San Jose State University - San Jose, CA
  • Bachelor's Degree in progress
Expected in 2014
A.A: Paralegal Studies
De Anza College - Cupertino, CA
Expected in 2014
ABA Approved Certificate in Paralegal Studies: Paralegal Studies
De Anza College - Cupertino, CA

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Resume Overview

School Attended

  • San Jose State University
  • De Anza College
  • De Anza College

Job Titles Held:

  • Executive Assistant/Office Manager/HR Assistant
  • Front Office Receptionist/Administrative Assistant
  • Administrative Clerk II
  • Data Entry Specialist/Customer Service Representative
  • House Manager/Personal Assistant


  • Bachelor of Arts
  • A.A
  • ABA Approved Certificate in Paralegal Studies

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