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Jessica
Claire
resumesample@example.com
(555) 432-1000,
Montgomery Street, San Francisco, CA 94105
:
Summary
Administrative professional with over 10 years of experience in a variety of industries providing support to senior executives.Detail-oriented with success implementing solutions to create optimal efficiency. Excellent time management skills with demonstrated ability to prioritize and handle multiple projects in fast paced environments.
Skills
  • Proficient in QuickBooks
  • Proficient in Microsoft Office Suite
  • Customer Service
  • Proficient in Procore 
  • Bid tracking and contract management
  • Human Resources
  • Payroll Administrator
  • Staff Development
Education and Training
Hostos Community College Bronx, NY Expected in Associate of Arts : - GPA :
Experience
Arlington County, Va - Executive Assistant/Office Manager
, , 01/2016 - Present
  • Administrative responsibilities - Gatekeeper of CEO's schedule, which included allotting time for writing, prep time for speeches, coordinating calls and in person meetings with members and one on one internal meetings.
  • Coordinate President's travel schedule.
  • Review and prioritize incoming correspondence.
  • Prepare correspondence, memos and meeting minutes.
  • Maintain vendor and subcontractor files including certificate of insurance, contracts, purchase orders and lien waivers Financial Management-Assist the CFO in developing and maintaining a budget.
  • Complete bank reconciliations and financial reports for accounts receivable and payable dept.
  • Record cash receipts and make bank deposits.
  • Worked with operations to generate weekly invoicing.
  • Manage payroll and time off/attendance system.
  • Prepare payroll reports by compiling summaries of earnings, taxes, deductions, leave, and disability.
  • Conducted research on material pricing and ordering specialty items for project managers.
  • Ensure that architects and project managers have materials at all time Scheduled and coordinated team building events to ensure that projects are accomplished on time project has remained within the budget.
  • Completed quarterly and yearly Workers Compensation and General Liability Audits.
  • Office Management- ordering, tracking and inventory of office supplies, coordinating maintenance work, onboarding new employees and acting as a liaison with building for any office needs.
  • Onsite point of contact for IT assistance.
  • This includes troubleshooting all hardware and software.
Corecivic - Executive Assistant/Bookkeeper
, , 01/2006 - 01/2016
  • Financial Management-Maintained Accounts Receivable electronically and on paper.
  • Processed bank reconciliation.
  • Processed payroll, electronic deposits and employee pay adjustments.
  • Ensured that receivables are collected promptly.
  • Issued invoices to customers Contract Management- Revise contracts and documents.
  • Tracked project drawings and correspondence.
  • Establish, track and maintain daily job schedules for subcontractors.
  • management reports.
  • Payroll Management- Maintained payroll information by designing systems; directing collection, calculation and entering of data.
  • Updates payroll records by reviewing and approving changes in exemptions, insurance coverage, savings deductions, and job titles.
  • Administrative responsibilities - Keep records or prepare reports for owner or management concerning visits with clients.
  • Coordinate and arrange meetings, prepare agendas and reserve facilities.
  • Document expenses.
Corecivic - Secretary
, , 01/2005 - 01/2006
  • Assisted sales team with the preparation of bids Administrative responsibilities - Track orders and stock all office supply.Collect, sort, distribute, or prepare mail, messages or courier deliveries.
  • Answer Incoming calls.
  • Assist office management with time keeping.
  • Record Storage Management- Assign and record or stamp identification numbers or codes for indexing materials.Eliminated outdated or unnecessary materials, destroying them or transferring them to inactive storage according to file maintenance guidelines and/or legal requirements.Enter document identification codes into systems to determine locations of documents to be retrieved.
  • Find and retrieve information from files in response to requests from authorized users.
  • Keep records of materials filed or removed, using logbooks or computers.
  • Modify and improve filing systems or implement new filing systems.
Corecivic - Secretary
, , 01/2005 - 01/2006
  • Assisted sales team with the preparation of bids Administrative responsibilities - Track orders and stock all office supply.Collect, sort, distribute, or prepare mail, messages or courier deliveries.
  • Answer Incoming calls.
  • Assist office management with time keeping.
  • Record Storage Management- Assign and record or stamp identification numbers or codes for indexing materials.Eliminated outdated or unnecessary materials, destroying them or transferring them to inactive storage according to file maintenance guidelines and/or legal requirements.Enter document identification codes into systems to determine locations of documents to be retrieved.
  • Find and retrieve information from files in response to requests from authorized users.
  • Keep records of materials filed or removed, using logbooks or computers.
  • Modify and improve filing systems or implement new filing systems.
STEPHANIE VASQUEZ Gmail.com - Secretary
, , 01/2005 - 01/2006
  • Assisted sales team with the preparation of bids Administrative responsibilities - Track orders and stock all office supply.Collect, sort, distribute, or prepare mail, messages or courier deliveries.
  • Answer Incoming calls.
  • Assist office management with time keeping.
  • Record Storage Management- Assign and record or stamp identification numbers or codes for indexing materials.Eliminated outdated or unnecessary materials, destroying them or transferring them to inactive storage according to file maintenance guidelines and/or legal requirements.Enter document identification codes into systems to determine locations of documents to be retrieved.
  • Find and retrieve information from files in response to requests from authorized users.
  • Keep records of materials filed or removed, using logbooks or computers.
  • Modify and improve filing systems or implement new filing systems.
Skills
Accounts Receivable, Administrative, bank reconciliations, bank reconciliation, budget, cash receipts, hardware, contract management, contracts, clients, Customer Service, designing, directing, filing, Financial Management, financial reports, Human Resources, indexing, insurance, inventory, invoicing, team building, legal, materials, meetings, mail, Microsoft Office Suite, office, office management, Office Management, Payroll, pricing, QuickBooks, file maintenance, research, sales, speeches, Staff Development, taxes, troubleshooting
Activities and Honors

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resume Strength

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Resume Overview

School Attended

  • Hostos Community College

Job Titles Held:

  • Executive Assistant/Office Manager
  • Executive Assistant/Bookkeeper
  • Secretary
  • Secretary
  • Secretary

Degrees

  • Associate of Arts

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