Administrative professional with over 10 years of experience in a variety of industries providing support to senior
executives.Detail-oriented with success implementing solutions to create optimal efficiency. Excellent time management
skills with demonstrated ability to prioritize and handle multiple projects in fast paced environments.
Administrative responsibilities - Gatekeeper of CEO's schedule, which included allotting time for writing, prep time for
speeches, coordinating calls and in person meetings with members and one on one internal meetings.
President's travel schedule.
Review and prioritize incoming correspondence.
Prepare correspondence, memos and meeting
Maintain vendor and subcontractor files including certificate of insurance, contracts, purchase orders and lien
Financial Management-Assist the CFO in developing and maintaining a budget.
Complete bank reconciliations and financial
reports for accounts receivable and payable dept.
Record cash receipts and make bank deposits.
Worked with operations to
generate weekly invoicing.
Manage payroll and time off/attendance system.
Prepare payroll reports by compiling
summaries of earnings, taxes, deductions, leave, and disability.
Conducted research on material pricing and ordering specialty items for project managers.
Ensure that architects and
project managers have materials at all time
Scheduled and coordinated team building events to ensure that projects are accomplished on time project has remained
within the budget.
Completed quarterly and yearly Workers Compensation and General Liability Audits.
Office Management- ordering, tracking and inventory of office supplies, coordinating maintenance work, onboarding new
employees and acting as a liaison with building for any office needs.
Onsite point of contact for IT assistance.
troubleshooting all hardware and software.
Executive Assistant/Bookkeeper, 01/2006 － 01/2016Izzo Construction
Financial Management-Maintained Accounts Receivable electronically and on paper.
Processed bank reconciliation.
Processed payroll, electronic deposits and employee pay adjustments.
Ensured that receivables are collected promptly.
Issued invoices to customers
Contract Management- Revise contracts and documents.
Tracked project drawings and correspondence.
and maintain daily job schedules for subcontractors.
Payroll Management- Maintained payroll information by designing systems; directing collection, calculation and entering of
Updates payroll records by reviewing and approving changes in exemptions, insurance coverage, savings deductions,
and job titles.
Administrative responsibilities - Keep records or prepare reports for owner or management concerning visits with clients.
Coordinate and arrange meetings, prepare agendas and reserve facilities.
Assisted sales team with the preparation of bids
Administrative responsibilities - Track orders and stock all office supply.Collect, sort, distribute, or prepare mail, messages
or courier deliveries.
Answer Incoming calls.
Assist office management with time keeping.
Record Storage Management- Assign and record or stamp identification numbers or codes for indexing materials.Eliminated
outdated or unnecessary materials, destroying them or transferring them to inactive storage according to file maintenance
guidelines and/or legal requirements.Enter document identification codes into systems to determine locations of
documents to be retrieved.
Find and retrieve information from files in response to requests from authorized users.
records of materials filed or removed, using logbooks or computers.
Modify and improve filing systems or implement new
Education and Training
Hostos Community College － Bronx, NYAssociate of Arts