executive assistant office manager resume example with 6+ years of experience
JessicaClaire
, , 100 Montgomery St. 10th Floor(555) 432-1000, resumesample@example.com
Professional Summary
Experienced Office Management and Administration Professional experienced optimizing productivity, efficiency and service quality across various environments. Highly dependable, ethical and reliable support specialist and leader that blends advanced organizational, technical and business acumen. Works effectively with cross-functional teams in ensuring operational and service excellence.
Skills
Managing grant funding & reporting
Heavy calendar management
Data analysis & research skills
Oversee administrative functions and policies
Travel arrangement coordination
Providing guidance & program support
Analytical Thinking
Provide executive-level support
Meeting & events arrangements
Policy and procedure modification
Clear oral/written communication
Workflow planning
Work History
10/2018 to CurrentEXECUTIVE ASSISTANT/ OFFICE MANAGEREmory University | Atlanta, GA,
Strategically support ongoing wide-ranging portfolio of internal projects and business development while identifying opportunities to improve operations of business
Provide Executive administrative support and extensive calendar management to Executive Director optimizing the use of his time allowing him time to focus of top priorities and advancing the organization's mission
Manage office purchases, approve invoices and track subscriptions
Spearheading and leading team project by developing Managers for Inclusion Training Program, in order to create space where for Sr. Managers to participate in structured training, and developing policies
Assists Directors in the financial management function by updating donor funding customer relationship management (CRM) platform to assure timely completion of project workflow
Salesforce, and tracking interactions with partners and prospects
Review of correspondence, reports, proposals, and other documents requiring the personal attention of the Executive Director, Chief of Staff, and Directors to ensure that materials are adequately prepared, timely, responsive, and adhere to proper formatting
Performing Accounts Payable processing including reconciling invoices and filling out payments requests with proper coding, while developing and maintaining financial databases and reports
Assists with interviews, and recommendations for selection of program support personnel for focus area Directors, also develop job descriptions review candidate cases
Performs duties in connection with travel of the Executive Director involving planning of travel itineraries, making reservations, preparing travel authorizations, and preparing travel expense reports
10/2016 to 03/2018SENIOR PROGRAM COORDINATORSpring Education Group | Eagle, ID,
Managed committee membership process which included leadership of the US Department of State and international dignitaries, created acceptance packages, aided with annual reviews, tracked project tasks, and identified and recruited key opinion leaders, collaborated to develop outcome-oriented and high-impact programming focused on key issues
Strategically organized meetings, special events, symposiums, and workshops in DC, Russia, India, Pakistan, China, and Japan, as well as arranged domestic/international travel, processing international visas, passports, and clearance applications
Prepared payment vouchers, travel expense reports, and submitted proposals, as well as processed delinquent travel expense reports for multiple units, eliminating backlog and further delay of reimbursements
Requisitioned and process purchase orders in the procurement system, and presented financial reports on federal projects, with a complete monthly reconciliation on merchant accounts, and submitted quarterly reports in SAMS
Managed proposals and multiple awards, including updating databases and systems to ensure documents were accurately maintained, archived and kept confidential
Efficiently researched, as required by the Director or (CISAC) staff on conflict and international security issues related to relevant projects
Scheduled meetings & Congressional briefings with the view of optimum use of the Director's time with organization Directors, government agencies, Commissioners, Board Members, Diplomats, and representatives of foreign government officers
Performed several liaison functions adhering to National Academy of Science policies, responded to requests for information from other NAS offices, federal agencies, and Congress and private sector
Greeted and received visitors including representatives/staff of government agencies such as DHS, DOD, DOE, DOS
Orchestrated smooth and efficient program development by collaborating cross-functionally across departments
01/2015 to 08/2016OFFICE MANAGERUniversity Of South Florida College Of Pharmacy | City, STATE,
Managed grant funding, compiled data from financial systems to prepare comprehensive reports, audit distributions, verify funding sources, and advised faculty on interpretations/applications of new or revised grant management rules
Supported Department Co-Chairs by preparing budgets and reports, as well as coordinated national and international travel for faculty, staff, and guests for conferences or symposiums
Contributed to creating a Standard Operation Procedure in order to set new protocols for faculty travel guidelines, ensuring accountability, transparency, and cost controls
Managed the promotion and tenure process for faculty members, tracking national publications and researched awards granted, while preparing online payroll certification for over 50 employees including faculty members and lab assistants
Implemented project management techniques to overcome obstacles and increase team productivity
Managed office operations while scheduling appointments for department managers
Established workflow processes, monitored daily productivity and implemented modifications to improve overall performance of personnel
Education
Expected in 08/1992 to to Diploma | General EducationSpingarn Senior High School, Washington, DC, GPA:
Certifications
PMI - Certified Associate in Project Management (CAPM) currently perusing
SHRM - Essentials of Human Resource Management certification (2015)
USF - Certified Research & Grant Administrator (2016)
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