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executive assistant office manager accounting manager personal assistant resume example with 19+ years of experience

Jessica Claire
  • Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
  • H: (555) 432-1000
  • C:
  • resumesample@example.com
  • Date of Birth:
  • India:
  • :
  • single:
  • :
Professional Profile

Operations Administrative/Executive Assistant with Accounting background. Exceptional organizational and multi tasking abilities. Well-trained and dedicated to continuous professional improvement. Seeking position with a stable organization where I can grow.

Qualifications
  • MAS90/MAS200
  • Peachtree
  • QuickBooks
  • Windows
  • Adobe Acrobat 9 Pro
  • WordPress Website
  • Advanced MS Office Suite knowledgeStrong interpersonal skills
  • 10 Key By Touch
  • Typing 65 WPM
  • Understands grammar
  • Proofreading
  • AR/AP
  • Report Writing
  • Computer proficiency
  • Professional demeanor
  • Self-directed
  • Time management ability
  • Ability to prioritize
  • Customer service
  • Contract negotiation
  • Forward-thinking mindset
  • Strong initiative
  • Resourcefulness
  • Meticulous attention to detail
  • Strong problem solver
  • Mail management
  • Meeting planning
  • Accounts receivable professional
  • Managerial aptitude
  • Invoice coding familiarity
  • Complex problem solving
  • Strong communication skills
  • Ethical approach to finance
  • Proficient in Adobe software
  • General ledger accounting skills
  • Critical thinking
  • Eye for detail
  • Operations management
  • Accounting and finance background
  • Schedule management
  • Travel administration
  • Problem resolution
  • Self-starter
  • Deadline-oriented
  • Spreadsheet development
  • Report analysis
Relevant Experience
  • Accounting Skills, Operated computers programmed with accounting software to record, store, and analyze information.
  • Researched and resolved billing problems that had been previously missed.
  • General Ledger Accounts, Maintained accurate accounts including cash, inventory, prepaid, fixed assets, accounts payable, accrued expenses and line of credit transactions.
  • Earned “Employee of the Year Award” for problem solving skills.
  • Managed major office relocation with no downtime.
  • Calendaring
  • Planned all meetings and travel for CEO.
  • Research, Investigated and analyzed client complaints to identify and resolve issues.
  • Data Organization, Improved office organization by compiling quarterly budget reports, financial spreadsheets, organizational charts and company data reports using advanced Microsoft Excel functions.
  • Multitasking
  • Demonstrated proficiencies in telephone, e-mail, fax and front-desk reception within high-volume environment.
  • Customer Service, Handled customers effectively by identifying needs, quickly gaining trust, approaching complex situations and resolving problems to maximize efficiency.
  • Administration, Performed administration tasks such as filing, developing spreadsheets, faxing reports, photocopying collateral and scanning documents for inter-departmental use.
  • Reporting, Maintained status reports to provide management with updated information for client projects.
  • Planning, Arranged, scheduled and coordinated all logistics and travel itineraries for staff of 4 employees.
  • Ensured staff was equipped with all necessary supplies and collateral for long distance travel.
  • Increased office organization by developing more efficient filing system and customer database protocols.

Experience
Executive Assistant/ Office Manager/ Accounting Manager Personal assistant, 04/2007 - 02/2016
Poolcorp North Andover, MA,
  • Owner/CEO - draft letters and email correspondence, manage schedule (Calendaring with Outlook), meeting planning, make travel arrangements (Air, ground and lodging), handle personal finances.
  • Screen and manage all incoming/outgoing communications.
  • Create and edit presentation materials.
  • Create and edit outgoing communications.
  • Basic graphic design work (design and order business cards, brochures and fliers).
  • Assists with research projects involving the use of Excel.
  • Leasehold Contract management and negotiations.
  • Full Cycle accounts payable and receivable for 14 entities.
  • Code invoices, research bills and resolve discrepancies.
  • Receive rents for two investment properties.
  • Maintain and reconcile insurance.
  • Inventory management.
  • Sales order entry.
  • Intercompany billing.
  • Intercompany reconciliation.
  • Month end reconciliation.
  • Journal entries.
  • Credit card reconciliations.
  • Bank reconciliations.
  • Prepare financial statements.
  • Reconcile deposits and prepaid accounts.
  • Calculate commissions.
  • Create and maintain weekly sales history spreadsheets.
  • Work with CPA on Year End tax reports for all 14 entities.
  • Prepare and calculate payroll and file quarter and year end reports.
  • Prepare and file quarterly sales tax returns.
  • Calculate and prepare 1099's and submit 1096.
  • Set up new companies.
  • Set up new bank accounts.
  • Perform basic Server administration and Office PC maintenance.
  • Setup and maintain online shopping cart.
  • Shipping; package and process shipments (ups.com, fedex.com,usps.com).
  • Scan and save all office documents on server.
  • Benefits Renewals and research.
  • Create and maintain office files.
  • Maintain office equipment.
  • Maintain and order office and kitchen supplies.
  • Perform, compile and analyze Internet Research.
  • Prepare outgoing mail and sort incoming mail.
Executive Assistant/ Accounting Assistant, 11/2005 - 04/2007
Star International Furniture, Inc City, STATE,
  • Assistant to CEO; drafted correspondence, managed schedule, planned and managed meetings.
  • Assisted with sales/inventory analyses and research projects involving analytical thinking and the use of Excel.
  • Costed inbound (international) inventory by container.
  • Verified and approved incoming Performa Invoices and Commercial Invoices.
  • Tracked incoming containers.
  • Worked with freight forwarder and customs broker in getting containers delivered in a timely manner.
  • Accounts Payable Invoice Data Entry.
  • Manual Check Entry.
  • Prepared bank deposits.
Executive Assistant/ Bookkeeper, 02/2005 - 11/2005
Ultimate Staffing (Shanahan International) City, STATE,
  • Assistant to CEO; draft letters and email correspondence, manage and maintain schedule, Make travel arrangements (Air, ground and lodging) and handle personal finances.
  • Answer Phones.
  • Basic graphic design work (design and order business cards, brochures and fliers).
  • Assists with analyses and research projects involving analytical thinking and the use of Excel.
  • Leasehold Contract management and negotiations.
  • Full Cycle accounts payable and receivable for 14 entities.
  • Received rents for two investment properties.
  • Paid management fees.
  • Maintained and reconciled insurance.
  • Inventory management.
  • Sales order entry.
  • Intercompany billing.
  • Intercompany reconciliation.
  • Month end reconciliation.
  • Journal entries.
  • Credit card reconciliations.
  • Perform Bank reconciliations.
  • Prepared financial statements.
  • Reconciled deposits and prepaid accounts.
  • Calculated commissions.
  • Created and maintained weekly sales history spreadsheet.
Executive Assistant/ Bookkeeper, 06/2002 - 02/2005
McGuff Company, Inc City, STATE,
  • Assistant to President/CEO and Vice President; draft letters and email correspondence, manage schedule and make appointments, make travel arrangements and handle answer Phones .
  • Full cycle accounts payable for 3 entities.
  • Month end reconciliation.
  • Reconcile credit cards statements.
  • Quarterly Sales Tax Returns and deposits.
  • Payroll for all 3 companies.
  • Submit and process 401k payments.
  • Bank reconciliations and journal entries for 3 companies.
  • Backup for Customer Service; answering the phone, taking orders, tracking orders and handling complaints.
  • Special projects; mass mailings, mail merge, printing marketing materials, setting up spreadsheets, applying for state licenses, and internet research.
  • In charge of keeping the companies' internal Intranet up to date.
A/R Manager, 03/2000 - 02/2002
Coastline Micro, Inc City, STATE,
  • Full cycle accounts payable.
  • Accounts receivable.
  • Collections.
  • Processed customer credit applications (ran D&B reports, checked references).
  • Ordered office supplies.
  • Kept business licenses up to date, scheduled and approved vacations, processed payroll.
  • H/R; health/dental insurance, cafeteria plan, and 401k distributions.
Customer Service/ A/R, 03/1999 - 03/2000
Progressive Marketing Group City, STATE,
  • Maintained adequate fresh and frozen food stocks in centralized distribution centers around the US for Sam's Club and Costco.
  • Kept track of expiration dates, coordinated and placed orders with vendors and made sure they arrived on time, checked stock balances, scheduled club demos and handled customer complaints.
  • Administrative assistant to the President, VP and the Sales Manager; designed presentations, drafted letters, made price sheets, scheduled appointments, and made travel arrangements.
  • Accounting assistant; payment reconciliation's, entered invoices, and researched invoicing disputes.
Bookkeeper, Office Manager, 04/1996 - 1999
Compusol City, STATE,
  • Full cycle accounts payable.
  • Accounts receivable.
  • Collections.
  • Reconciled Bank statements.
  • Quarterly Sales Tax Returns and deposits.
  • Quarterly income tax deposits.
  • Year-end 1099's.
  • Processed payroll.
  • Customer service; answering the phone, responding to inquiries, price quotes and repair status.
  • Purchasing.
  • Shipping.
Education
Associate of Arts: Business Leadership, Expected in 2018
-
Saddleback College - Mission, CA
GPA:
Status -
Affiliations
Additional Information
Skills

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Resume Overview

School Attended

  • Saddleback College

Job Titles Held:

  • Executive Assistant/ Office Manager/ Accounting Manager Personal assistant
  • Executive Assistant/ Accounting Assistant
  • Executive Assistant/ Bookkeeper
  • Executive Assistant/ Bookkeeper
  • A/R Manager
  • Customer Service/ A/R
  • Bookkeeper, Office Manager

Degrees

  • Associate of Arts

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