Executive Assistant Office Manager resume example with 10+ years of experience

Jessica Claire
Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
Home: (555) 432-1000 - Cell: - - -
Professional Summary
Detail-oriented and highly competent Executive Assistant with extensive experience supporting senior executives in large corporate environments.  Self-starter and quick learner who always exceeds expectations.  Dedicated and diligent; able to focus and prioritize and complete multiple tasks and follow through to achieve project goals.  Demonstrated capacity to provide comprehensive support for executive-level staff  with a versatile administrative support skill set.
  • Excellent communication skills
  • Self-directed
  • 62 WPM typing speed
  • Event & Conference planning
  • Accurate and detailed
  • Excellent planner and coordinator
  • Resourceful
  • Dedicated team player
  • Proofreading
  • Critical thinker
  • Schedule management
Work History
09/2013 to Current
Executive Assistant/Office Manager Entasis Therapeutics Holdings Inc. Waltham, MA,
  • Managed the CEO’s complex and frequently changing travel arrangements and coordinated the pre-planning of trips.
  • Managed external contacts for CEO and kept track of periodic communication needed for priority contacts.
  • Conducted research to prepare, gather and proof briefing materials, agendas and decks for all executive-level meetings.
  • Greeted visitors entering the office, determined the nature and purpose of visit and directed them to the appropriate destination.
  • Assisted with team building initiatives and overall support for maintenance of organizational culture and employee morale.
  • Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum.
  • Frequently used word processing, spreadsheet, database and presentation software.
03/2013 to 06/2013
Sales Lead Vitamin Shoppe Industries Inc Humble, TX,
  • Create and promote attentive client service, including shopping with clients on a one-on-one basis.
  • Supervise staff to efficiently perform store operations and meet sales goals, coach every associate on product knowledge and comprehension of sales objectives, assist in hiring new associates.
  • Complete appropriate paperwork and arrange documents for corporate and headquarter review, process shipment, along with maintaining communication with headquarters regarding inventory review.
  • Implemented innovative programs to increase employee loyalty and reduce turnover.
  • Hired and trained new staff members.
2013 to 05/2013
Intern Sunroc Corp. Boise, ID,
  • Speak with clients, arrange consultation appointments, schedule follow up calls.
  • Working directly with the principal attorney, complete data entry, assist in organizing and filing case-related and personnel documents, as well as attorney billing and reimbursement matters.
  • Accompany attorneys to courthouses for filing documents and meetings.
  • Produced legal documents, including contracts and real estate closing statements.
  • Managed accounts and records of clients with the highest levels of confidentiality and discretion.
06/2012 to Current
Intern Sunroc Corp. Bloomington, UT,
  • Prepared showroom to create desired ambiance for perspective clients.
  • Helped with the facilitation of client meetings and appointments.
  • Pulled garments and dressed models for appointments and fast-paced shows.
  • Represented the company at various meetings and functions.
  • Steamed and ironed fashion items in preparation for professional photo shoots.
  • Organized all samples according to daily shooting schedule.
  • Followed up on missing samples with sample specialists and buyers.
  • Coordinated set design, propping and decoration in conjunction with photo art directors.
03/2012 to 04/2013
Sales Lead Vitamin Shoppe Industries Inc Huntington Beach, CA,
  • Managed staff to ensure excellent customer service is provided and daily sales goals are met.
  • Complete store opening and closing procedures, including counting drawers and making bank deposits
  • Address and solve customer complaints as needed.
  • Assigned employees to specific duties to best meet the needs of the store.
  • Increased profits through effective sales training and troubleshooting profit loss areas.
2012 to 03/2012
Sales Associate Arrivia Chicago, IL,
  • Provided customers with one on one customer service and assisted with item selection.
  • Promoted products by answering questions and explaining current promotions.
  • Met and exceeded daily sales goals.
10/2010 to 05/2012
Sales Associate/Style Specialist/Cash Wrap Specialist Aeropostale City, STATE,
  • Assisted customers and maintain sales floor.
  • Operated cash wrap in register transactions.
  • Facilitated fit sessions with new hires to teach company dress code and counsel current associates, worked on personalized projects such as product presentations.
Expected in 2013
Bachelor of Arts: Major: History Minors: Spanish & Criminal Law
Manhattanville College - Purchase, NY
GPA: GPA: 3.462 Board of Trustees Scholarship Distinctive Honors in History Major Manhattanville Castle Honors Scholar
    History Spanish & Criminal Law GPA: 3.462Manhattanville Castle Honors Scholar
  • Minor in Spanish & Criminal Law
  • Recipient of Board of Trustees Scholarship
  • Recipient of   Distinctive Honors in History Major 
attorney, billing, closing, coach, consultation, client, clients, excellent customer service, customer service, data entry, fast, filing, hiring, inventory, Languages, meetings, Excel, PowerPoint, Microsoft Word, organizing, personnel, presentations, sales, Conversational Spanish
Additional Information
  • Volunteer Tutor, January 2010 - October 2011 Coachman Family Shelter, White Plains, NY

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Resume Overview

School Attended

  • Manhattanville College

Job Titles Held:

  • Executive Assistant/Office Manager
  • Sales Lead
  • Intern
  • Intern
  • Sales Lead
  • Sales Associate
  • Sales Associate/Style Specialist/Cash Wrap Specialist


  • Bachelor of Arts

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