executive assistant office manager resume example with 20+ years of experience

(555) 432-1000,
Montgomery Street, San Francisco, CA 94105
Professional Summary

Experienced Manager and General Laborer with over 25 years of experience in Construction. Excellent reputation for resolving problems, improving customer satisfaction, and driving overall operational improvements. Consistently saved costs while increasing profits.

  • Vendor sourcing and negotiations
  • Quality control
  • Accounts payable and receivable
  • Customer needs assessment
  • Recruitment and talent development
  • Invoicing
  • Customer Service
  • Account Reconciliation
  • 10-Key 239 kspm
  • Accounting
  • Multi-operations management
  • Inventory control
  • Flexible thinker
  • Results-oriented
  • Change Management theory
  • Multi-operations management
  • Inventory control
  • Calculation of Discounts
  • Typing 65 wpm
  • Administrative Support
  • Effective communication skills
  • Dependable and reliable
  • Delegating work assignments
  • Workflow processes
  • Worker hiring
  • Woodworking proficiency
  • Teamwork and contribution
  • Paperwork filing
  • Excellent work ethic
  • Flooring work
  • Reconciling paperwork
  • Work area cleaning
  • Workflow monitoring
  • Maintaining work areas
  • Managing paperwork
  • Coordinating paperwork
  • Teamwork mindset
  • Works well independently
  • Excellent teamwork
  • Safety-minded worker
  • Inspecting completed work
  • Hard-working and self-motivated
  • Positive working relationships
  • Office work
  • Work order preparation
  • Job-tracking paperwork
  • Workflow scheduling
  • Inspection paperwork
  • Faxing paperwork
Pioneer Pacific College Wilsonville, OR, Expected in 1991 Associate of Arts : Computer Office Technology and Accounting - GPA :
Tigard Assisted Living Center King City, OR, Expected in 1989 Certified Nurse Assistant : Nursing/Medical - GPA :

Oregon CDL Class B 84 passenger certificate

Pediatric Plus CPR, AED and First Aid for Children, Infants and Adults Certified

Work History
United Way Of America - Executive Assistant/Office Manager
Savannah, GA, 01/1994 - 01/2010
  • Serve as point person for Owners including maintenance, mailing, supplies, equipment, bills, errands, shopping, schedule meetings, and appointments
  • Organize office layout and order stationery and equipment
  • Maintain office condition and arrange necessary repairs
  • Partner with HR(myself) to update and maintain office policies as necessary
  • Wrote and organized office operations and procedures
  • Coordinate with IT(myself) department on all office equipment
  • Ensure that all items are invoiced and paid on time
  • Manage contract and price negotiations with office vendors, service providers and office lease
  • Manage office G&A budget, ensure accurate and timely reporting
  • Provide general support to visitors
  • Assist in on-boarding process for new hires
  • Coordinated out of area travel accomodations, per diem, reimbursements, etc
  • Managed owner(s) calendars and schedules
  • Worked with suppliers to keep costs competitive or lower
  • Purchaser
  • Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
  • Liaise with facility management vendors, including cleaning, catering and security services
  • Plan in-house or off-site activities, like parties, celebrations and conferences
  • Prepare bids in presentation form and attend all client meetings
  • Accounts payable
  • Accounts Receivable
  • Payroll and Taxes (both corporate and employee)
  • Reported to Corporate Tax Attorney John Gould, annually for submitting year end
  • Reported to Corporate Attorney, Greg Englund for any corporate changes, ie., buyout or exchanges with shares or partner issues
  • Customer Service, Quality Control, and Complaints (employee or customer)
  • Any other Executive Managerial duty and clerical duty performed here
  • Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency
  • Used Quickbooks Pro and Peach Tree to produce monthly invoices, reports and other deliverables
  • Promoted team productivity by keeping supplies organized and well-stocked
  • Contributed to smooth business operations by planning and organizing meetings and conferences, including conference calls
  • Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data
  • Coordinated domestic and international travel arrangements, including booking airfare, hotel and ground transportation
  • Allocated executive tasks and managed complex calendars and administrative functions
  • Responded to emails and other correspondence to facilitate communication and enhance business processes
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president
  • Updated executives on changing business needs by thoroughly documenting internal and client meetings
  • Located and attached appropriate files to incoming correspondence requiring replies
  • Offered assistance, collaboration and clerical support to auditors throughout entire review process
  • Planned and executed meetings and events and attended meetings to take meeting minutes
  • Transcribed minutes of meetings and executed meetings and events for company to support sales, business development and senior management teams
  • Assisted in coordinating implementation of policies and practices across organization
  • Planned, coordinated and executed meetings for Board of Directors, President and Executive Vice President
  • Developed and maintained internal client filing system using PeachTree and Quickbooks Pro
  • Worked collaboratively with auditors throughout reviews, offering assistance and clerical support
  • Maintained daily appointment calendars for president and executive vice president
Paper Transport, Inc. - Owner
Sheboygan, WI, 2009 - 09/2015
  • Office management and training 2009-2012
  • Property management (14-25 properties) 2010-2013
  • Site Cleaning and security 2009-2015
  • Drywall install
  • Monthly mailers for various companies for sales promotions or events
  • Catering: weddings, showers, parties
  • Photography
City Of Harrisonburg, Va - School Bus Driver
Harrisonburg, VA, 03/2017 - Current
  • Pre-trip before route
  • Post Trip after route
  • Maintain bus
  • Report any mechanical issues
  • Keep current and accurate logs

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Resume Overview

School Attended

  • Pioneer Pacific College
  • Tigard Assisted Living Center

Job Titles Held:

  • Executive Assistant/Office Manager
  • Owner
  • School Bus Driver


  • Associate of Arts
  • Certified Nurse Assistant

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