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executive assistant office manager resume example with 7+ years of experience

Jessica Claire
, , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
Home: (555) 432-1000 - Cell: - resumesample@example.com - : - -
Summary

Forward-thinking executive assistant accomplished in aiding company leaders with key functions. Gifted at managing busy schedules, organizing projects and providing stellar administrative support to executive team. Analyzes, prioritizes and completes tasks with professionalism and sound judgement.

Skills
  • Travel administration
  • Human resource laws knowledge
  • Proper phone etiquette
  • Strong problem solver
  • Professional and mature
  • Excel spreadsheets
  • Meeting planning
  • Mail management
  • Self-starter
  • Accounting
  • Workers' compensation knowledge
  • Payroll
  • Meticulous attention to detail
  • Appointment setting
  • Customer service-oriented
  • Certified in 10-key
  • Social media knowledge
  • Highly proficient using Outlook, Microsoft Office and Google Workspace
Experience
01/2020 to Current
Executive Assistant/Office Manager Jones Lange Lasalle Inc. Lake Forest, IL,
  • Revised and maintained master calendar to coordinate meetings across multiple time zones.
  • Scheduled and arranged travel and hotel reservations for meetings, conferences
  • Open, read, and replied to e-mails, letters, and correspondence on behalf of executives.
  • Set up meeting and event logistics for senior management and updated calendars
  • Spearheaded training and development programs for new employees
  • Managed and tracked expenses to meet company budget requirements
  • Configured and maintained company website to drive interest and increase company revenues.
  • Screened phone calls for executives to instantly identify priority clients and filter out spam calls.
  • Maintained company confidence and protected business operations by keeping sensitive information confidential.
  • Tackled and addressed top-level, high-priority issues with professional administrative discretion.
  • Conducted research and collected and analyzed data to prepare reports and documents.
  • Made travel arrangements to provide executives
  • Managed daily invoices, report and proposals
  • Followed proper accounting and bookkeeping procedures to support audits.
  • Monitored office equipment and scheduled repairs.
  • Coordinated meeting and work schedules for staff teams and executives.
  • Obtained signatures for financial documents and internal or external invoices
05/2018 to 01/2020
Executive Assistant Cdr Maguire Fort Lauderdale, FL,
  • Coordinated meeting and work schedules for staff teams and executives.
  • Maintained company confidence and protected business operations by keeping sensitive information confidential.
  • Followed proper accounting and bookkeeping procedures to support audits
  • Managed daily invoices, reports and proposals
  • Entered customer information and updates in database system to track leads, interactions, relationships and propel sales opportunities.
  • Screened phone calls for executives to instantly identify priority clients and filter out spam calls.
  • Made travel arrangements to provide executives seamless and travel policy-approved business trips.
  • Opened, read and replied to e-mails, letters and correspondence on behalf of executives.
  • Tackled and addressed top-level, high-priority issues with professional administrative discretion.
  • Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
  • Set up meeting and event logistics for senior management and updated calendars.
  • Kept facilities in good condition through regular upkeep, cleaning and preventive maintenance
  • Demonstrated excellent knowledge of reservations processes and time management during peak periods
  • Supervised staff and assigned duties for complete coverage
04/2015 to 05/2018
Executive Assistant/Practice Manager New York Gastroenterology City, STATE,
  • Tackled and addressed top-level, high-priority issues with professional administrative discretion.
  • Revised and maintained master calendar to coordinate meetings across multiple time zones.
  • Opened, read and replied to e-mails, letters and correspondence on behalf of executives.
  • Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
  • Set up meeting and event logistics for senior management and updated calendars
  • Maintained company confidence and protected business operations by keeping sensitive information confidential
  • Coordinated meeting and work schedules for staff team and executives
  • Followed proper accounting and bookkeeping procedures to support audits.
  • Managed daily invoices, reports and proposals.
  • Entered customer information and updates in database system to track leads, interactions, relationships and propel sales opportunities.
  • Facilitated board meeting agendas and distributed support materials in advance for successful sessions.
  • Made travel arrangements to provide executives seamless and travel policy-approved business trips
  • Spearheaded training and development programs for new employees
  • Managed and tracked expenses to meet company budget requirements
  • Configured and maintained company website to drive interest and increase company revenues.
Education and Training
Expected in 05/2023 to to
Bachelor of Science: Health Administration
Lehman College of The City University of New York - The Bronx, NY
GPA:
Expected in 05/2017 to to
Associate of Science: Health Administration
Bronx Community College of The City University of New York - The Bronx, NY
GPA:
Expected in 06/2011 to to
High School Diploma:
Richard R. Green High School - New York, NY,
GPA:

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Resume Overview

School Attended

  • Lehman College of The City University of New York
  • Bronx Community College of The City University of New York
  • Richard R. Green High School

Job Titles Held:

  • Executive Assistant/Office Manager
  • Executive Assistant
  • Executive Assistant/Practice Manager

Degrees

  • Bachelor of Science
  • Associate of Science
  • High School Diploma

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