executive assistant marketing assistant resume example with 13+ years of experience

Jessica Claire
Montgomery Street, San Francisco, CA 94105 (555) 432-1000,
Professional Summary
Driven, detail-oriented, and efficient Executive Assistant for corporate or private company. Extensive experience supporting senior executives in global environments. Expertise in managing a variety of administrative initiatives. Over 10 years in supportive role for executive management and key project personnel, resulting in exceptional communication skills and a professional, polished personality and demeanor.
  • Excellent communication skills
  • Excellent planner and coordinator
  • Advanced MS Office Suite Knowledge
  • Proficient in Windows OS, SAP, Concur for travel arrangements and expense reports
  • Self-directed
  • Respects company and customer confidentiality
  • Effectively managesphone and email correspondence andschedule for busy executive
  • Maintains complex calendars
  • Manages complex travel arrangements and schedules for meetings and events
  • Makes important decisions on behalf of executives with very little guidance or direction
  • Use of mainframe applications for communication data retrieval and reporting concerning best practices and customer experience
  • Good judgement in investigating and problem solving
Work History
04/2015 to 07/2016 Executive Assistant/Marketing Assistant Regency Centers | Cincinnati, OH,

Provided professional, highly skilled support to Vice President of Marketing for Safety and Medical, Director of Marketing for Applications and Safety, and Marketing Team. Managed and maintained highly complex executive calendars. Provided project support; including administrative coordination and deliverable preparation, heavy meeting coordination for internal and external purposes, and executive management meeting coordination and support. Managed complex and frequently changing travel arrangements for VP, Directors, Marketing Team, and global counterparts. Facilitated all aspects of executive meetings. Prepared and approved complex expense reports on behalf of VP and Directors for frequent travel and events. Managed internal and external contacts, phone, and email correspondence for VP of Marketing. Worked with other global executive assistants on calendar appointments, meetings, and events. Conducted research to prepare, gather, and proof briefing materials, agendas and Power Point decks for all executive-level meetings. Maintained international relations on behalf of VP of Marketing and Marketing executives. Supplied sales and marketing support to product managers and sales team for Safety Segment. Distributed company-wide announcements. Assisted in project management/support including budget maintenance, non-disclosure agreements, and vendor communications and agreements. Coordinated training programs related to new product training, new hire on-boarding, and development of training materials. Managed every day office activities including supply ordering, technology support, and any office-related issues.

05/2005 to 02/2014 Executive Assistant/Office Manager Amarillo College | Dumas, TX,

Worked side by side with CEO to keep flow of business smooth and profitable. Maintained complex calendars, relationships with clients, organized meetings and coordinated all aspects of travel for CEO. Coordinated travel itineraries for clients taking part in meetings, when necessary. Wrote company reports on monthly basis that included profits and accomplishments. Management of Outlook for email correspondence (company primarily utilized electronic correspondence unless with direct contact with CEO), incoming messages, and all out going correspondence in order to keep business on a successful level. Completed forms in accordance to company policy and that of contracting company's policies. Scheduled and confirmed appointments for CEO, clients, and contracting company's supervisors. Conducted market research, maintained company files and project files. Provided administrative support for creation of Power Point presentations, brochures, and customer communications. Facilitated meetings through use of Business Skype and InterCall, prepared presentations, agendas, and maintained action lists. Extensive knowledge and use of word processing, spreadsheet, database, and presentation software. Managed external contacts for CEO and kept track of periodic communication needed for priority contacts.

05/2001 to 10/2004 Professional Tutor Private Tutoring | City, STATE,

Provided private instruction to individual and small groups of students to improve academic performance, improve occupational skills, or prepare for academic or occupational tests. Taught students study skills, note taking skills, and test taking strategies. Collaborated with students, parents, teachers, school administrators, and counselors to determine students' needs, develop tutoring plans, and assess students' progress. Organized tutoring environment to promote productivity and learning. Maintained calendars for tutors and scheduled tutoring appointments with students and parents.

Expected in to to Bachelor of Arts Candidate | Criminal Psychology University of Georgia, Athens, Georgia GPA:

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Resume Overview

School Attended

  • University of Georgia

Job Titles Held:

  • Executive Assistant/Marketing Assistant
  • Executive Assistant/Office Manager
  • Professional Tutor


  • Bachelor of Arts Candidate

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