Executive Assistant/Marketing Administration Manager Resume Example Homeserve USA

EXECUTIVE ASSISTANT/MARKETING ADMINISTRATION MANAGER

Summary

You may be wondering why a former [Job Title] with [enter relevant experience] experience is applying for this position. If so, please take a moment to review my qualifications. You'll see that I have the required skills to transition into this new role. I am ready for this career change and guarantee that my work will exceed your expectations. Here is how my experience and skills meet your requirements: My personal qualities combined with my diverse experience will contribute to [company name]'s success. My [enter transferrable skill] skills combined with my [enter personal qualification] are a perfect match for the position. My enclosed resume outlines my experience and skills. I look forward to taking the next steps with you. I appreciate your consideration.

Highlights

Microsoft Office proficiency
Proper phone etiquette
Articulate and well-spoken
Time management
Flexible
Excel spreadsheets
Meticulous attention to detail
Professional and mature
Strong problem solver
Business correspondence
Scheduling

Invoice processing
Works well under pressure
Social media knowledge
Understands grammar
Appointment setting
Customer service-oriented
Mail management
Meeting planning
Travel administration
Administrative support specialist
Self-starter

Experience

Executive Assistant/Marketing Administration Manager01/2009 to CurrentHomeServe USANorwalk, CT

Designed PowerPoint presentations for monthly divisional meetings with top-level executives.
Arranged appropriate travel, visas, agendas, necessary contacts and country information.
Scheduled Board of Directors meetings and assisted with meeting materials and agendas.
Maintained and coordinated executive and senior management vacation, day-to-day meeting and travel schedules.Served as a professional representative of the CEO to executive clients, investors and board members.
Collaborated with other administrative team members, human resources and the finance department on special projects and events.Provided logistical support to visiting executives in coordination with other Executive Assistants.
Handled and distributed all incoming and outgoing mail.
Wrote and distributed meeting minutes to appropriate individuals.Open, read, and wrote answers to routine letters.Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
Investigated issues and problems and drafted responses to urgent requests.
Served as Executive Assistant to the national sales manager, marketing manager and senior product managers.Served as a liaison between company president and clients regarding client accounts and new business.
Approved travel expenses and reimbursement requests.
Processed an average of [number] invoices per month for a large-scale organization.
Suggested process improvements to secure prompt and regular receipts for the organization.
Rectified escalated accounts payable issues from employees and vendors.
Researched and resolved billing and invoice problems.

Senior Administrative Assistant 06/2003 to 11/2008KPMGStamford, CT

Planned travel arrangements for [Number] executives and staff.
Drafted meeting agendas, supplied advance materials and executed follow-up for meetings and team conferences.
Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information.
Designed electronic file systems and maintained electronic and paper files.
Maintained the front desk and reception area in a neat and organized fashion.
Served as central point of contact for all outside vendors needing to gain access to the building.
Planned meetings and prepared conference rooms.
Wrote reports and correspondence from dictation and handwritten notes.
Maintained an up-to-date department organizational chart.
Dispersed incoming mail to correct recipients throughout the office.
Supplied key cards and building access to employees and visitors.
Made copies, sent faxes and handled all incoming and outgoing correspondence.
Facilitated working relationships with co-tenants and building management.
Posted open positions on company and social media websites.
Organized files, developed spreadsheets, faxed reports and scanned documents.
Created weekly and monthly reports and presentations.
Managed the day-to-day calendar for the company's senior director.
Properly routed agreements, contracts and invoices through the signature process.
Received and distributed faxes and mail in a timely manner.
Received and screened a high volume of internal and external communications, including email and mail.
Maintained and reserved the executive conference room calendar.
Cooperated with Medicare, Medicaid and private insurance providers to resolve billing issues.
Managed daily office operations and maintenance of equipment.
Created and maintained spreadsheets using advanced Excel functions and calculations to develop reports and lists.

Administrative Assistant 03/1998 to 05/2003Restaurant DepotCollege Point, NY

Planned travel arrangements for [Number] executives and staff.
Drafted meeting agendas, supplied advance materials and executed follow-up for meetings and team conferences.
Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information.
Designed electronic file systems and maintained electronic and paper files.
Handled all media and public relations inquiries.
Maintained the front desk and reception area in a neat and organized fashion.
Served as central point of contact for all outside vendors needing to gain access to the building.
Planned meetings and prepared conference rooms.
Wrote reports and correspondence from dictation and handwritten notes.
Maintained an up-to-date department organizational chart.
Dispersed incoming mail to correct recipients throughout the office.
Supplied key cards and building access to employees and visitors.
Made copies, sent faxes and handled all incoming and outgoing correspondence.
Facilitated working relationships with co-tenants and building management.Created PowerPoint presentations used for business development.
Posted open positions on company and social media websites.
Organized files, developed spreadsheets, faxed reports and scanned documents.
Created weekly and monthly reports and presentations.
Managed the day-to-day calendar for the company's senior director.
Properly routed agreements, contracts and invoices through the signature process.
Received and distributed faxes and mail in a timely manner.
Received and screened a high volume of internal and external communications, including email and mail.
Managed daily office operations and maintenance of equipment.
Created and maintained spreadsheets using advanced Excel functions and calculations to develop reports and lists.

Education

High School Diploma: Business Administration1991Lehman High SchoolBronx, NY, United States

Top [Number]% of class

[Name] Academic Achievement Award

Office Administration coursework

Skills

Healthcare: intravenous therapy, MEDISOFT, computerized charting, STD counseling, breastfeeding educator People skills: great bedside manner, enthusiastic people person, advanced problem-solving, great organizational skills

Resume Overview

Companies Worked For:

HomeServe USA
KPMG
Restaurant Depot

School Attended

Lehman High School

Job Titles Held:

Executive Assistant/Marketing Administration Manager
Senior Administrative Assistant
Administrative Assistant

Degrees

High School Diploma : Business Administration 1991

Executive Assistant/Marketing Administration Manager Resume Example

Resume Score: 100%

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