LiveCareer-Resume

executive assistant marketing administration manager resume example with 20+ years of experience

Jessica
Claire
resumesample@example.com
(555) 432-1000,
Montgomery Street, San Francisco, CA 94105
:
Summary
You may be wondering why a former [Job Title] with [enter relevant experience] experience is applying for this position. If so, please take a moment to review my qualifications. You'll see that I have the required skills to transition into this new role. I am ready for this career change and guarantee that my work will exceed your expectations. Here is how my experience and skills meet your requirements: My personal qualities combined with my diverse experience will contribute to [company name]'s success. My [enter transferrable skill] skills combined with my [enter personal qualification] are a perfect match for the position. My enclosed resume outlines my experience and skills. I look forward to taking the next steps with you. I appreciate your consideration.
Highlights
  • Microsoft Office proficiency
  • Proper phone etiquette
  • Articulate and well-spoken
  • Time management
  • Flexible
  • Excel spreadsheets
  • Meticulous attention to detail
  • Professional and mature
  • Strong problem solver
  • Business correspondence
  • Scheduling
  • Invoice processing
  • Works well under pressure
  • Social media knowledge
  • Understands grammar
  • Appointment setting
  • Customer service-oriented
  • Mail management
  • Meeting planning
  • Travel administration
  • Administrative support specialist
  • Self-starter
Education
Lehman High School Bronx, NY Expected in 1991 High School Diploma : Business Administration - GPA :

Top [Number]% of class

[Name] Academic Achievement Award

Office Administration coursework

Experience
Texas Health Resources - Executive Assistant/Marketing Administration Manager
Mabank, TX, 2009 - Current
  • Designed PowerPoint presentations for monthly divisional meetings with top-level executives.
  • Arranged appropriate travel, visas, agendas, necessary contacts and country information.
  • Scheduled Board of Directors meetings and assisted with meeting materials and agendas.
  • Maintained and coordinated executive and senior management vacation, day-to-day meeting and travel schedules.Served as a professional representative of the CEO to executive clients, investors and board members.
  • Collaborated with other administrative team members, human resources and the finance department on special projects and events.Provided logistical support to visiting executives in coordination with other Executive Assistants.
  • Handled and distributed all incoming and outgoing mail.
  • Wrote and distributed meeting minutes to appropriate individuals.Open, read, and wrote answers to routine letters.Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
  • Investigated issues and problems and drafted responses to urgent requests.
  • Served as Executive Assistant to the national sales manager, marketing manager and senior product managers.Served as a liaison between company president and clients regarding client accounts and new business.
  • Approved travel expenses and reimbursement requests.
  • Processed an average of [number] invoices per month for a large-scale organization.
  • Suggested process improvements to secure prompt and regular receipts for the organization.
  • Rectified escalated accounts payable issues from employees and vendors.
  • Researched and resolved billing and invoice problems.
Encompass Health - Senior Administrative Assistant
Martin, TN, 05/2003 - 10/2008
  • Planned travel arrangements for [Number] executives and staff.
  • Drafted meeting agendas, supplied advance materials and executed follow-up for meetings and team conferences.
  • Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information.
  • Designed electronic file systems and maintained electronic and paper files.
  • Maintained the front desk and reception area in a neat and organized fashion.
  • Served as central point of contact for all outside vendors needing to gain access to the building.
  • Planned meetings and prepared conference rooms.
  • Wrote reports and correspondence from dictation and handwritten notes.
  • Maintained an up-to-date department organizational chart.
  • Dispersed incoming mail to correct recipients throughout the office.
  • Supplied key cards and building access to employees and visitors.
  • Made copies, sent faxes and handled all incoming and outgoing correspondence.
  • Facilitated working relationships with co-tenants and building management.
  • Posted open positions on company and social media websites.
  • Organized files, developed spreadsheets, faxed reports and scanned documents.
  • Created weekly and monthly reports and presentations.
  • Managed the day-to-day calendar for the company’s senior director.
  • Properly routed agreements, contracts and invoices through the signature process.
  • Received and distributed faxes and mail in a timely manner.
  • Received and screened a high volume of internal and external communications, including email and mail.
  • Maintained and reserved the executive conference room calendar.
  • Cooperated with Medicare, Medicaid and private insurance providers to resolve billing issues.
  • Managed daily office operations and maintenance of equipment.
  • Created and maintained spreadsheets using advanced Excel functions and calculations to develop reports and lists.
Restaurant Depot - Administrative Assistant
City, STATE, 02/1998 - 04/2003
  • Planned travel arrangements for [Number] executives and staff.
  • Drafted meeting agendas, supplied advance materials and executed follow-up for meetings and team conferences.
  • Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information.
  • Designed electronic file systems and maintained electronic and paper files.
  • Handled all media and public relations inquiries.
  • Maintained the front desk and reception area in a neat and organized fashion.
  • Served as central point of contact for all outside vendors needing to gain access to the building.
  • Planned meetings and prepared conference rooms.
  • Wrote reports and correspondence from dictation and handwritten notes.
  • Maintained an up-to-date department organizational chart.
  • Dispersed incoming mail to correct recipients throughout the office.
  • Supplied key cards and building access to employees and visitors.
  • Made copies, sent faxes and handled all incoming and outgoing correspondence.
  • Facilitated working relationships with co-tenants and building management.Created PowerPoint presentations used for business development.
  • Posted open positions on company and social media websites.
  • Organized files, developed spreadsheets, faxed reports and scanned documents.
  • Created weekly and monthly reports and presentations.
  • Managed the day-to-day calendar for the company’s senior director.
  • Properly routed agreements, contracts and invoices through the signature process.
  • Received and distributed faxes and mail in a timely manner.
  • Received and screened a high volume of internal and external communications, including email and mail.
  • Managed daily office operations and maintenance of equipment.
  • Created and maintained spreadsheets using advanced Excel functions and calculations to develop reports and lists.
Skills

Healthcare: intravenous therapy, MEDISOFT, computerized charting, STD counseling, breastfeeding educator People skills: great bedside manner, enthusiastic people person, advanced problem-solving, great organizational skills

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Resume Overview

School Attended

  • Lehman High School

Job Titles Held:

  • Executive Assistant/Marketing Administration Manager
  • Senior Administrative Assistant
  • Administrative Assistant

Degrees

  • High School Diploma

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