Executive Assistant/Marketing Administration Manager Resume Example
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EXECUTIVE ASSISTANT/MARKETING ADMINISTRATION MANAGER
Summary
You may be wondering why a former [Job Title] with [enter relevant experience] experience is applying for this position. If so, please take a moment to review my qualifications. You'll see that I have the required skills to transition into this new role. I am ready for this career change and guarantee that my work will exceed your expectations. Here is how my experience and skills meet your requirements: My personal qualities combined with my diverse experience will contribute to [company name]'s success. My [enter transferrable skill] skills combined with my [enter personal qualification] are a perfect match for the position. My enclosed resume outlines my experience and skills. I look forward to taking the next steps with you. I appreciate your consideration.
Highlights
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Experience
Executive Assistant/Marketing Administration Manager01/2009 to CurrentTexas Health ResourcesMabank , TX
- Designed PowerPoint presentations for monthly divisional meetings with top-level executives.
- Arranged appropriate travel, visas, agendas, necessary contacts and country information.
- Scheduled Board of Directors meetings and assisted with meeting materials and agendas.
- Maintained and coordinated executive and senior management vacation, day-to-day meeting and travel schedules.Served as a professional representative of the CEO to executive clients, investors and board members.
- Collaborated with other administrative team members, human resources and the finance department on special projects and events.Provided logistical support to visiting executives in coordination with other Executive Assistants.
- Handled and distributed all incoming and outgoing mail.
- Wrote and distributed meeting minutes to appropriate individuals.Open, read, and wrote answers to routine letters.Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
- Investigated issues and problems and drafted responses to urgent requests.
- Served as Executive Assistant to the national sales manager, marketing manager and senior product managers.Served as a liaison between company president and clients regarding client accounts and new business.
- Approved travel expenses and reimbursement requests.
- Processed an average of [number] invoices per month for a large-scale organization.
- Suggested process improvements to secure prompt and regular receipts for the organization.
- Rectified escalated accounts payable issues from employees and vendors.
- Researched and resolved billing and invoice problems.
Senior Administrative Assistant 06/2003 to 11/2008Encompass HealthMartin , TN
- Planned travel arrangements for [Number] executives and staff.
- Drafted meeting agendas, supplied advance materials and executed follow-up for meetings and team conferences.
- Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information.
- Designed electronic file systems and maintained electronic and paper files.
- Maintained the front desk and reception area in a neat and organized fashion.
- Served as central point of contact for all outside vendors needing to gain access to the building.
- Planned meetings and prepared conference rooms.
- Wrote reports and correspondence from dictation and handwritten notes.
- Maintained an up-to-date department organizational chart.
- Dispersed incoming mail to correct recipients throughout the office.
- Supplied key cards and building access to employees and visitors.
- Made copies, sent faxes and handled all incoming and outgoing correspondence.
- Facilitated working relationships with co-tenants and building management.
- Posted open positions on company and social media websites.
- Organized files, developed spreadsheets, faxed reports and scanned documents.
- Created weekly and monthly reports and presentations.
- Managed the day-to-day calendar for the company's senior director.
- Properly routed agreements, contracts and invoices through the signature process.
- Received and distributed faxes and mail in a timely manner.
- Received and screened a high volume of internal and external communications, including email and mail.
- Maintained and reserved the executive conference room calendar.
- Cooperated with Medicare, Medicaid and private insurance providers to resolve billing issues.
- Managed daily office operations and maintenance of equipment.
- Created and maintained spreadsheets using advanced Excel functions and calculations to develop reports and lists.
Administrative Assistant 03/1998 to 05/2003Restaurant DepotCity , STATE
- Planned travel arrangements for [Number] executives and staff.
- Drafted meeting agendas, supplied advance materials and executed follow-up for meetings and team conferences.
- Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information.
- Designed electronic file systems and maintained electronic and paper files.
- Handled all media and public relations inquiries.
- Maintained the front desk and reception area in a neat and organized fashion.
- Served as central point of contact for all outside vendors needing to gain access to the building.
- Planned meetings and prepared conference rooms.
- Wrote reports and correspondence from dictation and handwritten notes.
- Maintained an up-to-date department organizational chart.
- Dispersed incoming mail to correct recipients throughout the office.
- Supplied key cards and building access to employees and visitors.
- Made copies, sent faxes and handled all incoming and outgoing correspondence.
- Facilitated working relationships with co-tenants and building management.Created PowerPoint presentations used for business development.
- Posted open positions on company and social media websites.
- Organized files, developed spreadsheets, faxed reports and scanned documents.
- Created weekly and monthly reports and presentations.
- Managed the day-to-day calendar for the company's senior director.
- Properly routed agreements, contracts and invoices through the signature process.
- Received and distributed faxes and mail in a timely manner.
- Received and screened a high volume of internal and external communications, including email and mail.
- Managed daily office operations and maintenance of equipment.
- Created and maintained spreadsheets using advanced Excel functions and calculations to develop reports and lists.
Education
High School Diploma: Business Administration1991Lehman High SchoolCity, State, United States
Top [Number]% of class
[Name] Academic Achievement Award
Office Administration coursework
Skills
Healthcare: intravenous therapy, MEDISOFT, computerized charting, STD counseling, breastfeeding educator People skills: great bedside manner, enthusiastic people person, advanced problem-solving, great organizational skills
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Resume Overview
School Attended
- Lehman High School
Job Titles Held:
- Executive Assistant/Marketing Administration Manager
- Senior Administrative Assistant
- Administrative Assistant
Degrees
- High School Diploma : Business Administration 1991
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