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executive assistant ii the chief people officer resume example with 15+ years of experience

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Jessica Claire
, , 100 Montgomery St. 10th Floor (555) 432-1000, resumesample@example.com
Professional Summary

Highly qualified and experienced at partnering with and supporting top level corporate executives and their teams, as well as private business entrepreneurs, including the last 10 years and 3 months with ProQuest.

Recognized consistently for performance excellence and contributions to success of the leader and team being supported.

Comprehensive experience cultivating a positive work environment and collaborating with all levels of management.

Detail oriented and committed to increasing organizational effectiveness.

Professional Skills
  • Confidentiality
  • Initiative
  • Work Ethic
  • Collaboration
  • Organization
  • Detail & Process Oriented
  • Judgement and Decision Making
  • Budget Planning
Work History
04/2019 to Current Executive Assistant II - The Chief People Officer R1 Revenue Cycle Management | East China, MI,
  • Proactively manage every detail of The Chief People Officer's schedule (including onboarding and coordinating introductions to local and global employees), while successfully supporting a global HR team consisting of 45+ individuals in 4 different countries and time zones.
  • Prepare and recommend cost effective, efficient and detailed travel plans for domestic and international office visits, including conference room scheduling, meal catering and onsite meetings with various key employees.
  • Achieved 100% compliance to executive deadlines., i.e. monthly reporting to CEO of Total Rewards, Talent Acquisition, Employee Experience, Learning & Training on a global level | assist executive with annual budget planning, monthly review meetings with Account Payable, quarterly refinance meetings | track expenses and report to executive in order to maintain budget expectations | total compliance with company expense report policy and invoice review and submission via DocuSign and Coupa.
  • Schedule and contribute to weekly leadership team meetings - take notes and distribute to team | track leadership team action items to completion by keeping leadership team on schedule for upcoming deliverables.
  • Special projects - Support CEO when EA is unavailable | contributing and key member of HR Project Visibility workstream team that developed and implemented a method to raise visibility of HR projects to keep the global team informed and avoid duplication of efforts.
  • Create PPT presentations for HR global meetings i.e, annual kickoff | monthly all-hands meetings.
  • Create monthly service award letters on behalf of the CEO and distribute to managers for presentation to their direct reports.
  • Described as the glue that holds the team together.
02/2011 to 04/2019 Executive Assistant II - General Counsel ProQuest, LLC | City, STATE,
  • Proactively and successfully manage all day-to-day needs for General Counsel, including, but not limited to keeping GC on time for all meetings/phone calls | 1:1 scheduling of attorneys and paralegals | scheduling ample time for him to prepare for contract reviews.
  • Provide detailed cost effective options for travel plans to other offices domestic and international as well as conference attendance
  • Created a method to track all outside counsel invoices for quick reference and feedback to General Counsel & Accounts Payable in order to identify possible issues and maintain budget compliance. Route for attorney vetting and submit for approval and payment via DocuSign or Coupa.
  • Designed and managed all logistic of Legal Department bi-annual offsites, including department travel, hotel bookings, catering, team building events, dinner recommendations and reservations.
08/2010 to 12/2010 Executive Assistant to the COO The Taubman Company | City, STATE,
  • Accepted the request of their HR Director to step in on an interim basis during a crisis situation to provide immediate and seemless support to their COO.
  • Managed complicated calendar maintenance and scheduling. Coordinate both commercial and private flights.
  • Successfully completed arrangement for a very complicated trip through Asia and Europe and provided minutely detailed agenda to follow.
  • Communication with household staff in Bloomfield Hills and New York regarding upcoming visits and needs in each location.
08/2005 to 04/2010 Senior Executive Assistant to the Founder & CEO Strategy Network | City, STATE,
  • Effectively and proactively managed all aspects of CEO’s day-to-day needs, both professional and personal.
  • Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
  • Transcribed minutes of meetings and executed meetings and events for company to support sales, business development and senior management teams.
  • Provided administrative support to senior leadership and members while maintaining confidentiality.
Education
Expected in to to Associate of Science | Paralegal Studies Technological Institute of New York, New York, GPA:
Expected in to to High School Diploma | Lakeview High School, Battle Creek, MI GPA:
  • Majored in [Subject]

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Resume Overview

School Attended

  • Technological Institute of New York
  • Lakeview High School

Job Titles Held:

  • Executive Assistant II - The Chief People Officer
  • Executive Assistant II - General Counsel
  • Executive Assistant to the COO
  • Senior Executive Assistant to the Founder & CEO

Degrees

  • Associate of Science
  • High School Diploma

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