executive assistant ii the chief people officer resume example with 15+ years of experience

Jessica Claire
, , 100 Montgomery St. 10th Floor (555) 432-1000,
Professional Summary

Highly qualified and experienced at partnering with and supporting top level corporate executives and their teams, as well as private business entrepreneurs, including the last 10 years and 3 months with ProQuest.

Recognized consistently for performance excellence and contributions to success of the leader and team being supported.

Comprehensive experience cultivating a positive work environment and collaborating with all levels of management.

Detail oriented and committed to increasing organizational effectiveness.

Professional Skills
  • Confidentiality
  • Initiative
  • Work Ethic
  • Collaboration
  • Organization
  • Detail & Process Oriented
  • Judgement and Decision Making
  • Budget Planning
Work History
04/2019 to Current Executive Assistant II - The Chief People Officer R1 Revenue Cycle Management | East China, MI,
  • Proactively manage every detail of The Chief People Officer's schedule (including onboarding and coordinating introductions to local and global employees), while successfully supporting a global HR team consisting of 45+ individuals in 4 different countries and time zones.
  • Prepare and recommend cost effective, efficient and detailed travel plans for domestic and international office visits, including conference room scheduling, meal catering and onsite meetings with various key employees.
  • Achieved 100% compliance to executive deadlines., i.e. monthly reporting to CEO of Total Rewards, Talent Acquisition, Employee Experience, Learning & Training on a global level | assist executive with annual budget planning, monthly review meetings with Account Payable, quarterly refinance meetings | track expenses and report to executive in order to maintain budget expectations | total compliance with company expense report policy and invoice review and submission via DocuSign and Coupa.
  • Schedule and contribute to weekly leadership team meetings - take notes and distribute to team | track leadership team action items to completion by keeping leadership team on schedule for upcoming deliverables.
  • Special projects - Support CEO when EA is unavailable | contributing and key member of HR Project Visibility workstream team that developed and implemented a method to raise visibility of HR projects to keep the global team informed and avoid duplication of efforts.
  • Create PPT presentations for HR global meetings i.e, annual kickoff | monthly all-hands meetings.
  • Create monthly service award letters on behalf of the CEO and distribute to managers for presentation to their direct reports.
  • Described as the glue that holds the team together.
02/2011 to 04/2019 Executive Assistant II - General Counsel ProQuest, LLC | City, STATE,
  • Proactively and successfully manage all day-to-day needs for General Counsel, including, but not limited to keeping GC on time for all meetings/phone calls | 1:1 scheduling of attorneys and paralegals | scheduling ample time for him to prepare for contract reviews.
  • Provide detailed cost effective options for travel plans to other offices domestic and international as well as conference attendance
  • Created a method to track all outside counsel invoices for quick reference and feedback to General Counsel & Accounts Payable in order to identify possible issues and maintain budget compliance. Route for attorney vetting and submit for approval and payment via DocuSign or Coupa.
  • Designed and managed all logistic of Legal Department bi-annual offsites, including department travel, hotel bookings, catering, team building events, dinner recommendations and reservations.
08/2010 to 12/2010 Executive Assistant to the COO The Taubman Company | City, STATE,
  • Accepted the request of their HR Director to step in on an interim basis during a crisis situation to provide immediate and seemless support to their COO.
  • Managed complicated calendar maintenance and scheduling. Coordinate both commercial and private flights.
  • Successfully completed arrangement for a very complicated trip through Asia and Europe and provided minutely detailed agenda to follow.
  • Communication with household staff in Bloomfield Hills and New York regarding upcoming visits and needs in each location.
08/2005 to 04/2010 Senior Executive Assistant to the Founder & CEO Strategy Network | City, STATE,
  • Effectively and proactively managed all aspects of CEO’s day-to-day needs, both professional and personal.
  • Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
  • Transcribed minutes of meetings and executed meetings and events for company to support sales, business development and senior management teams.
  • Provided administrative support to senior leadership and members while maintaining confidentiality.
Expected in to to Associate of Science | Paralegal Studies Technological Institute of New York, New York, GPA:
Expected in to to High School Diploma | Lakeview High School, Battle Creek, MI GPA:
  • Majored in [Subject]

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Resume Overview

School Attended

  • Technological Institute of New York
  • Lakeview High School

Job Titles Held:

  • Executive Assistant II - The Chief People Officer
  • Executive Assistant II - General Counsel
  • Executive Assistant to the COO
  • Senior Executive Assistant to the Founder & CEO


  • Associate of Science
  • High School Diploma

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