Jessica Claire
, , 100 Montgomery St. 10th Floor (555) 432-1000,

Forward-thinking Executive Coordinator with experience aiding company leaders and Board with key functions. Gifted at managing busy schedules, organizing projects and providing stellar administrative support to executive team. Successful at analyzing, prioritizing and completing tasks while exhibiting professionalism and sound judgment.

  • Office Management
  • Budgeting and Expense Reports
  • Managing Project Timelines
  • Proficient in Microsoft Office Suite and FileMaker Pro
  • Scheduling and Travel Arrangements
  • Transcription
  • Editing and Proofreading
  • Fundraising
  • Workshop Development
  • Stakeholder Management
  • Consensus Building and Facilitation
  • Community Organizing and Relations
  • Conducting Site Visits
  • On Set Experience From Commercials to Feature Films
03/2019 to 08/2020 Executive Assistant for Chief Advancement Officer Viacomcbs Inc. | Parsippany, NJ,
  • Acted as the liaison to the Board of Directors, with whom I created relationships with, and ensured that they remained engaged and excited about continuing their financial commitments and donations to the Los Angeles Philharmonic
  • Created and disseminated informational and financial materials to the Board while generating an online portal that increased participation across different Board committees
  • Launched an inaugural young professional’s initiative at the Hollywood Bowl including identifying and pursuing business and non-profit partners, conducting outreach to prospective members, and handling program development
  • Designed itineraries for and facilitated both departmental and organization wide meetings, identifying the pressing concerns and objectives of the LA Phil and its staff
  • Instituted project timelines and ensured that the team achieved milestones according to schedule
  • Reported directly to the Chief Advancement/Fundraising Officer and was responsible for travel arrangements (domestic and international), scheduling, departmental expense reports, and handling correspondence for senior leadership
  • Copywriter and editor duties
01/2017 to 03/2019 Production and Studio Coordinator Self Employed | City, STATE,
  • Assisted a photographer over the span of two months and nineteen countries in documenting the stories and images of women involved with different charitable organizations in partnership with Benefit Cosmetics
  • Documented behind the scenes audio and visual footage and filmed interviews with the women for social media
  • Coordinated the travel logistics of flight and hotel bookings, and arranged for on ground transportation
  • Managed business expenses including filing receipts and ensuring that we were falling within the budget
  • Briefed photographer on the organizations, women, and other applicable information for each day’s shoot
  • Conducted audio interviews that documented the lives and experiences of a diverse population of LGBTQ people
  • Researched potential LGBTQ documentary subjects and communities of interest, initiated contact and relationships, and obtained signed contracts from participants
  • Responsible for scheduling and coordinating the use of an independent photography studio
01/2015 to 03/2019 Set Designer Self Employed | City, STATE,
  • Reviewed scripts and gathered information about space features and limitations, proposed themes and budgets to factor into designs
  • Executed creative concepts through the designing and decoration of sets
  • Researched art and architecture pertaining to time periods depicted in scripts
  • Shopped for and selected the appropriate props, furniture, and other items and negotiated applicable rental contracts
  • Responsible for the safe transportation of props and furniture and overseeing their handling by the decoration team
  • Maintained a database cataloging all set pieces and props, ensuring the protection and tracking of items during production
  • Worked closely with team members to deliver project requirements, develop solutions and meet deadlines
01/2014 to 01/2015 Coordinator Ava DuVernay And AFFRM | City, STATE,
  • Acted as both a program associate to the organization AFFRM and in the capacity of personal assistant to the film director and founder of AFFRM, Ava DuVernay
  • Handled the director’s professional scheduling and arranged for meetings
  • Fielded phone calls, took detailed messages, and ensured that communications were followed up with appropriately
  • Responsible for compiling agenda items, correspondences, and appointments into a daily report for the director to review
  • Aided in the planning and orchestration of events for AFFRM, securing vendors and community partners
  • Created press releases and edited announcements and dispatches from the organization
  • Analyzed market trends in film and on the festival circuit, identified films and filmmakers to potentially work with, and reviewed scripts
  • Researched, collected, and maintained a database of organizations, businesses, and people for AFFRM to partner with
Education and Training
Expected in 05/2009 Bachelor of Arts | African American Studies, Gender And Sexuality Wesleyan University, Middletown, CT, GPA:

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Resume Overview

School Attended

  • Wesleyan University

Job Titles Held:

  • Executive Assistant for Chief Advancement Officer
  • Production and Studio Coordinator
  • Set Designer
  • Coordinator


  • Bachelor of Arts

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