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executive assistant ffe coordinator resume example with 7+ years of experience

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Jessica Claire
, , 100 Montgomery St. 10th Floor (555) 432-1000, resumesample@example.com
Professional Summary

Driven and resourceful administrative professional with 8+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.

Skills
  • Executive Schedule Management
  • Correspondence and Memos
  • Bookkeeping and Basic Accounting
  • Household Management
  • Resourceful Researching
  • Trusted Confidante and Advisor to Executives
  • Property Walks
  • Project Management
  • Highly Adaptable Multi-Tasker
  • Planning and Coordination
Work History
02/2021 to Current Executive Assistant/FFE Coordinator Cedars Sinai | Playa Vista, CA,
  • Serve three C-Suite executives developing $100 million-dollar resort in Middle TN
  • Prioritize complex schedules to ensure executive's time is focused on high-level tasks and issues
  • Successfully execute strategic planning sessions; edit, format and deliver resulting notes and action items to appropriate departments
  • Collaborate with executives and department leaders on ad-hoc projects. Effectively manage personally assigned projects.
  • Delegate with authority when representing executives.
  • Operate as primary guest facing contact in luxury office setting
  • Ensure actions contribute to and solidify relationships with high-profile individuals, esteemed partners/consultants, contractors and vendors
  • Complete and submit expense reports for self and executives
  • Distribute company-wide memos, schedule conference rooms and coordinate catering for team events
  • Support business and hospitality needs of partners and staff during meetings and company events
  • Effectively function as primary ownership representative at two construction sites. Strong ability to build relationships with contractors and tradesman
  • Successfully coordinate site delivery efforts including furniture, fixtures and equipment
  • Knowledge and familiarity with blueprints, design plans. Execute interior designer's vision using design and elevation plans
  • Willing and eager to take calculated risks
  • Submit daily site progress reports to ownership
01/2019 to 01/2021 Executive Assistant Buckner International | Aldine Houston, TX,
  • Served VP/GM and provided full administrative support for 9 person leadership team made of VPs and Directors
  • Organized and coordinated conferences, yearly and monthly reviews.
  • Processed travel expenses and reimbursements for executive team and senior management group
  • Screened calls/emails and initiated actions for proper customer response time
  • Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive VP
  • Promoted team productivity by keeping supplies organized and well-stocked.
  • Successfully managed and executed ad hoc projects to achieve strategic business initiatives.
  • Facilitated and monitored internal and external company communications
  • Reviewed, edited and formatted leadership Power Point presentations
  • Coordinated and maintained complex daily calendars, managed domestic and international travel arrangements,
  • Successfully executed variety of internal/external events i.e. Client luncheons, team parties, company conferences, etc.
  • Provided daily administrative support for all divisions of company including Marketing, HR, Engineering and Manufacturing
  • Not afraid to take lead in ambiguous situations
  • Primary contact for large customer accounts in times where singular communication was instrumental to account satisfaction and relationship success
06/2015 to 12/2018 Administrative Assistant CHS Ag Services | City, STATE,
  • Provided excellent clerical support to General Manager and Energy Sales Team of Ag Services division of CHS Inc, Fortune 500 corporation, with ad hoc projects upon request such as technology implementation, data reporting, etc.
  • Established and maintained customer accounts and contracts
  • Prepared and reconciled bank accounts and reports
  • Properly maintained A/R and A/P records
  • Traveled to co-op owned C-stores to assist with management activities
  • Properly communicated with ND and MN state agencies
  • Successfully coordinated safety training for delivery drivers to meet state requirements
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Executed record filing system to improve document organization and management.
Education
Expected in to to Associate of Applied Science | Liberal Arts Northland College, East Grand Forks, MN, GPA:

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Resume Overview

School Attended

  • Northland College

Job Titles Held:

  • Executive Assistant/FFE Coordinator
  • Executive Assistant
  • Administrative Assistant

Degrees

  • Associate of Applied Science

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