Livecareer-Resume
Jessica Claire
  • Montgomery Street, San Francisco, CA 94105
  • Home: (555) 432-1000
  • Cell:
  • resumesample@example.com
Summary

Enterprising administrative professional with over 25 years of experience supporting Executive and Senior Level Management professionals. Proficient in assisting with both business and personal requirements to promote efficiency. Highly organized multitasker with good time management and decision-making abilities.

Skills
  • Executive presentation development
  • Excel spreadsheets
  • Proper phone etiquette
  • Social media knowledge
  • Human resource laws knowledge
  • Administrative support specialist
  • Professional and mature
  • Strong problem solver
  • Mail management
  • Articulate and well-spoken
  • Meeting planning
  • Travel administration
  • Payroll
  • Customer service-oriented
  • Accounting
  • Workers' compensation knowledge
  • Database management
  • Proficient in Microsoft Office and Quickbooks
Experience
Executive Assistant, 04/2019 to Current
AldiWashington, PA,
  • Planned and executed corporate meetings, lunches and special events for groups of 50 or more employees.
  • Arranged appropriate travel, agendas and calendar for CEO of the company.
  • Coordinated meeting and event logistics for senior management, including executives and board of directors.
  • Approved travel expenses and reimbursement requests from managers and other administrative support professionals.
  • Collaborated with senior leadership to support new projects including events in the Philadelphia area and greater surrounding areas.
  • Processed executive subscriptions, license renewals, continuing education requirements and membership renewals.
  • Designed PowerPoint presentations for monthly divisional meetings for the CEO.
  • Scheduled and planned meetings and conferences, including site-to-site video conferencing calls, which helped to streamline business operations.
  • Kept executives up to date on changing business information by documenting meetings, tracking documentation and collecting team data.
  • Addressed and responded to incoming correspondence.
  • Maintained master calendar for client appointments and court appearances.
  • Prepared and updated office records, spreadsheets and presentations to support executive needs and enhance office efficiency.
  • Worked directly with the CEO to plan and execute special projects to support the business and generate growth.
  • Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
  • Supervised executive and management calendars while allocating tasks to administrative support team for smooth operational flow.
  • Liaised between CEO and clients regarding client accounts and new business.
Executive Assistant /Human Resources Generalist, 04/2014 to 05/2018
Trocaire CollegeBuffalo, NY,
  • Coordinated meeting and event logistics for senior management, including executives and board of directors.
  • Arranged appropriate travel, visas, agendas, necessary contacts and country information for executive travel China, the United Kingdom and the United States.
  • Served as Executive Assistant to Senior Vice President of Human Resources and Director of Human Resources providing high-level support on broad range of business initiatives.
  • Worked closely with auditors during review process, providing clerical support and completing assigned tasks.
  • Served as point of contact for data acquisition and research.
  • Approved travel expenses and reimbursement request from Senior Executives and management teams.
  • Wrote and distributed executive meeting agendas and minutes to department heads and executive team members.
  • Designed PowerPoint presentations for monthly divisional meetings with top-level executives.
  • Processed executive subscriptions, license renewals, continuing education requirements and membership renewals.
  • Collaborated with other administrative team members, human resources and finance department on special projects and events.
  • Maintained professional administrative discretion.
  • Coordinated senior executive travel accommodations and schedules for 30 personnel.
  • Supervised executive and management calendars while allocating tasks to administrative support team for smooth operational flow.
  • Updated and implemented administrative and executive support policy changes and monitored effects.
  • Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
  • Investigated issues and problems and drafted responses to urgent requests pertaining to Human Resources.
  • Created new engagement of employee offer letters with direction of the Senior Vice President of Human Resources.
  • Sent offers of employment and received executed offers of employment along other appropriate document.
  • Created and maintained employees files for more than 500 employees on an tonging basis.
  • On-board new employees across the country on behalf of the Corporate office with benefit information, required documentation and relocation services.
  • Assisted new employees with relocation's services with travel arrangement, moving arrangements and reimbursement of any funds due to the employee during their transition.
  • Assisted the Senior Vice President of Human Resources and the Executive Director of Human resources respond and investigate any claims filed with Equal Employment Opportunity Commission.
  • Facilitated accurate schedule management and event coordination for senior leadership.
  • Maintained scheduled request off, sick and vacation time for a rolling 12 month calendar for 60 employees at the Corporate level.
  • Drafted and reviewed equipment maintenance work requests.
  • Prepared and updated office records, spreadsheets and presentations to support executive needs and enhance office efficiency.
  • Researched topics of interest and culled gathered information to produce concise reports.
  • Open, read, and wrote answers to routine letters and correspondence for Senior Vice President of Human Resources and the Executive Director of Human Resources.
Executive Assistant to the President, 02/2010 to 04/2014
Mary Hall Freedom VillageEast Point, GA,
  • Answer and direct incoming calls for President
  • Prepare overnight outgoing mail via UPS, FedEx.
  • Maintain and update client/contact base at all times.
  • Act as a liaison with other departments as needed
  • Special projects as assigned
  • Handled all billing for monthly office expenses
  • Prepare marketing folders prior to scheduled appointment with existing and potential clients.
  • Create and execute all marketing mailings.
  • Assign client codes and distribute executed engagement letters.
  • Coordinate billing, check requests and invoices with accounting.
  • Arrange current and potential client dinner meeting, lunch meeting and conferences.
  • Assist in preparation of yearly advertising budget and reserve ad space.
Executive Assistant to the Chief Financial Officer, 03/2002 to 01/2010
St. Christopher's Hospital For Children LLCCity, STATE,
  • Answer and direct all incoming calls.
  • Coordinate all travel arrangements, track and prepare expense reports for Chief Financial Officer.
  • Answer and direct incoming calls for Senior Managing Directors, Managing Directors and Analysts.
  • Schedule and confirm meetings/appointments for Chief Financial Officer and his team of Senior Managers.
  • Responsible for entering capital expenditure requests for entire facility into data base for approval as well as maintaining records for the Finance department.
  • Responsible for preparation of monthly financial reports and duplication of these reports needed by the CFO for presentation to the Governing Board, Medical Executive Board, Administration Council and Director of Departments within the hospital.
  • Responsible for assisting facility directors who report directly to the Chief Financial Officer.
  • Assist with preparation and completion of Yearly Budget and review.
  • Assist with preparation of and for the facility for specific Licenses, Grants, Awards and Inspections.
  • Assist in the meeting and planning with staff for purposes of budgets and tax reconciliation.
Education and Training
High School Diploma: , Expected in 06/1993
John W. Hallahan High School For Girls - Philadelphia, PA,
GPA:

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Resume Overview

School Attended

  • John W. Hallahan High School For Girls

Job Titles Held:

  • Executive Assistant
  • Executive Assistant /Human Resources Generalist
  • Executive Assistant to the President
  • Executive Assistant to the Chief Financial Officer

Degrees

  • High School Diploma

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