Executive Assistant resume example with 18+ years of experience
JessicaClaire
Montgomery Street, San Francisco, CA94105609 Johnson Ave., 49204, Tulsa, OK
H: (555) 432-1000
C:
resumesample@example.com
Date of Birth:
India:
:
single:
Summary
Enterprising administrative professional with over 25 years of experience supporting Executive and Senior Level Management professionals. Proficient in assisting with both business and personal requirements to promote efficiency. Highly organized multitasker with good time management and decision-making abilities.
Skills
Executive presentation development
Excel spreadsheets
Proper phone etiquette
Social media knowledge
Human resource laws knowledge
Administrative support specialist
Professional and mature
Strong problem solver
Mail management
Articulate and well-spoken
Meeting planning
Travel administration
Payroll
Customer service-oriented
Accounting
Workers' compensation knowledge
Database management
Proficient in Microsoft Office and Quickbooks
Experience
Executive Assistant, 04/2019 - Current Aldi – Washington, PA,
Planned and executed corporate meetings, lunches and special events for groups of 50 or more employees.
Arranged appropriate travel, agendas and calendar for CEO of the company.
Coordinated meeting and event logistics for senior management, including executives and board of directors.
Approved travel expenses and reimbursement requests from managers and other administrative support professionals.
Collaborated with senior leadership to support new projects including events in the Philadelphia area and greater surrounding areas.
Coordinated meeting and event logistics for senior management, including executives and board of directors.
Arranged appropriate travel, visas, agendas, necessary contacts and country information for executive travel China, the United Kingdom and the United States.
Served as Executive Assistant to Senior Vice President of Human Resources and Director of Human Resources providing high-level support on broad range of business initiatives.
Worked closely with auditors during review process, providing clerical support and completing assigned tasks.
Served as point of contact for data acquisition and research.
Approved travel expenses and reimbursement request from Senior Executives and management teams.
Wrote and distributed executive meeting agendas and minutes to department heads and executive team members.
Designed PowerPoint presentations for monthly divisional meetings with top-level executives.
Collaborated with other administrative team members, human resources and finance department on special projects and events.
Maintained professional administrative discretion.
Coordinated senior executive travel accommodations and schedules for 30 personnel.
Supervised executive and management calendars while allocating tasks to administrative support team for smooth operational flow.
Updated and implemented administrative and executive support policy changes and monitored effects.
Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
Investigated issues and problems and drafted responses to urgent requests pertaining to Human Resources.
Created new engagement of employee offer letters with direction of the Senior Vice President of Human Resources.
Sent offers of employment and received executed offers of employment along other appropriate document.
Created and maintained employees files for more than 500 employees on an tonging basis.
On-board new employees across the country on behalf of the Corporate office with benefit information, required documentation and relocation services.
Assisted new employees with relocation's services with travel arrangement, moving arrangements and reimbursement of any funds due to the employee during their transition.
Assisted the Senior Vice President of Human Resources and the Executive Director of Human resources respond and investigate any claims filed with Equal Employment Opportunity Commission.
Facilitated accurate schedule management and event coordination for senior leadership.
Maintained scheduled request off, sick and vacation time for a rolling 12 month calendar for 60 employees at the Corporate level.
Drafted and reviewed equipment maintenance work requests.
Prepared and updated office records, spreadsheets and presentations to support executive needs and enhance office efficiency.
Researched topics of interest and culled gathered information to produce concise reports.
Open, read, and wrote answers to routine letters and correspondence for Senior Vice President of Human Resources and the Executive Director of Human Resources.
Executive Assistant to the President, 02/2010 - 04/2014 Mary Hall Freedom Village – East Point, GA,
Answer and direct incoming calls for President
Prepare overnight outgoing mail via UPS, FedEx.
Maintain and update client/contact base at all times.
Act as a liaison with other departments as needed
Special projects as assigned
Handled all billing for monthly office expenses
Prepare marketing folders prior to scheduled appointment with existing and potential clients.
Create and execute all marketing mailings.
Assign client codes and distribute executed engagement letters.
Coordinate billing, check requests and invoices with accounting.
Arrange current and potential client dinner meeting, lunch meeting and conferences.
Assist in preparation of yearly advertising budget and reserve ad space.
Executive Assistant to the Chief Financial Officer, 03/2002 - 01/2010 St. Christopher's Hospital For Children LLC – City, STATE,
Answer and direct all incoming calls.
Coordinate all travel arrangements, track and prepare expense reports for Chief Financial Officer.
Answer and direct incoming calls for Senior Managing Directors, Managing Directors and Analysts.
Schedule and confirm meetings/appointments for Chief Financial Officer and his team of Senior Managers.
Responsible for entering capital expenditure requests for entire facility into data base for approval as well as maintaining records for the Finance department.
Responsible for preparation of monthly financial reports and duplication of these reports needed by the CFO for presentation to the Governing Board, Medical Executive Board, Administration Council and Director of Departments within the hospital.
Responsible for assisting facility directors who report directly to the Chief Financial Officer.
Assist with preparation and completion of Yearly Budget and review.
Assist with preparation of and for the facility for specific Licenses, Grants, Awards and Inspections.
Assist in the meeting and planning with staff for purposes of budgets and tax reconciliation.
Education and Training
High School Diploma: , Expected in 06/1993 - John W. Hallahan High School For Girls - Philadelphia, PA, GPA:
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Resume Overview
School Attended
John W. Hallahan High School For Girls
Job Titles Held:
Executive Assistant
Executive Assistant /Human Resources Generalist
Executive Assistant to the President
Executive Assistant to the Chief Financial Officer