executive assistant resume example with 20+ years of experience
JessicaClaire
Montgomery Street, San Francisco, CA94105609 Johnson Ave., 49204, Tulsa, OK
H: (555) 432-1000
C:
resumesample@example.com
Date of Birth:
India:
:
single:
:
Summary
Experienced Accounts Payable, Accounts Receivable and Credit and Collections knowledge; able to interpret and communicate financial information from various forms of financial statements, reports and other documents. Ability to plan, organize and carry out daily administrative tasks in a complex, highly dynamic environment, requiring management of multiple and rapidly changing priorities. Hard working and detail oriented individual with excellent analytical abilities. Charismatic and effective leader with a wealth of diverse administrative knowledge and complex experiences. Excellent aptitude to deal with privileged and highly sensitive, confidential information. Self-motivated, enthusiastic, consistent and focused. Recognized for ability to learn and apply knowledge quickly and efficiently. Team oriented with the ability to work independently, globally and perform multiple tasks in a fast paced environment.
Highlights
MS Office; specifically Power Point, Excel, Word and Outlook.
Superior communication and interpersonal
Accomplishments
Supported General Manager/VP of Operation through management of operations, calendar organization, collateral preparation for meetings and played an instrumental role in the implementation of new procedures regarding the mountain operations and water park operations.
Experience
Executive Assistant, 01/2011 - Current Aldi – Ashland, OH,
Provide primary assistance and business support to the General Manager and President of Operations, as well as guide and direct twelve Operation Managers and other employees in a complexion of assignments.
Liaise between President, General Manager, Operation Managers and supervisors on a daily basis.
Produce and update departmental technical worksheets, special project reporting, weekly checklists and task list reports.
Track expenses, reconcile credit card reports and create expense reports for the executives and the Operation Managers team.
Process purchase orders, vendor contracts and documentation approvals for the accounting department.
Identify solutions and alternatives through analysis and evaluation of raw data.
Maintain executive calendars, and coordinate travel arrangements, hotel and restaurant reservations.
Schedule conference rooms, prepare and coordinate meetings, organize detailed meeting planners/agendas, order appropriate meals when appropriate.
Manage correspondence, process incoming and outgoing mail, responsible for tracking UPS and FedEx packages; coordinate deliveries; filing/organizing, maintain contacts; membership submissions and payments.
Responsible for monitoring and reordering all office supplies to the executive and operations team.
Operated small business; responsible for buying, selling and overall operations.
Designed merchandise displays and advertising layouts.
Assisted customers and maintained a high client loyalty.
Organized social events to enhance sales goals.
Credit and Collections Assistant, 01/1989 - 01/1992 Wedbush Morgan Securities – New York, NY,
Processed sales reports and acted as primary contact for salesmen support.
Billed and invoiced customers, contractors and subcontractors.
Made collection calls and took preventive action by initiating credit holds or limits.
Continuously reviewed and reported aging.
Assistant Credit Manager, 01/1984 - 01/1989 Alarm Supply Company, Inc. /USSCO, Inc – City, STATE,
Assisted credit manager and supported credit administrators at 37 branches; personally responsible for 13 branches on a daily basis.
Analyzed options for accounts in bankruptcy and participated in settlement negotiations.
Posted debits, credits and adjustments to accounts.
Reviewed, investigated and approved credit applications.
Determined write-offs and adjustments.
Education
Bachelor of Arts: Spanish Language Studies Latin-American Studies, Expected in 1 2010 - Ramapo College of New Jersey - Mahwah, NJ GPA: Graduated Cum Laude, second highest GPA in the Spanish Major graduating class Status - Spanish Language Studies Latin-American Studies Graduated Cum Laude, second highest GPA in the Spanish Major graduating class
Associate: Liberal Arts, Expected in 1 2005 - Sussex County Community College - Newton, NJ GPA: Status - Liberal Arts
Associate: Business Administration, Expected in 1 1986 - Essex County Community College - Newark, NJ GPA: Status - Business Administration
Languages
Fluent in Portuguese, Spanish and English.
Skills
accounting, Accounts Payable, advertising, cashier, interpersonal skills, contracts, credit, client, databases, documentation, English, filing, Finance, financial, General Manager, instruction, Languages, leadership, meetings, Excel, mail, MS Office, office, Outlook, Power Point, Word, negotiations, organizing, Portuguese, quick learner, reporting, selling, sales, Spanish, spreadsheet, supervisory skills, teacher, teaching, travel arrangements
Additional Information
Honors:
Sigma Pi Delta member, Spanish Honor Society.
Phi Theta Kappa , International Honor Society.
Nominated for The Ramapo College Lee Sennish Award, Award given annually to a graduating female student who demonstrates outstanding fulfillment and academic performance.
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