Executive Assistant resume example with 20+ years of experience

Jessica Claire
Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
Home: (555) 432-1000 - Cell: - - -
Experienced Accounts Payable, Accounts Receivable and Credit and Collections knowledge; able to interpret and communicate financial information from various forms of financial statements, reports and other documents. Ability to plan, organize and carry out daily administrative tasks in a complex, highly dynamic environment, requiring management of multiple and rapidly changing priorities. Hard working and detail oriented individual with excellent analytical abilities. Charismatic and effective leader with a wealth of diverse administrative knowledge and complex experiences. Excellent aptitude to deal with privileged and highly sensitive, confidential information. Self-motivated, enthusiastic, consistent and focused. Recognized for ability to learn and apply knowledge quickly and efficiently. Team oriented with the ability to work independently, globally and perform multiple tasks in a fast paced environment.
MS Office; specifically Power Point, Excel, Word and Outlook. Superior communication and interpersonal
Supported General Manager/VP of Operation through management of operations, calendar organization, collateral preparation for meetings and played an instrumental role in the implementation of new procedures regarding the mountain operations and water park operations.
01/2011 to Current
Executive Assistant Aldi Ashland, OH,
  • Provide primary assistance and business support to the General Manager and President of Operations, as well as guide and direct twelve Operation Managers and other employees in a complexion of assignments.
  • Liaise between President, General Manager, Operation Managers and supervisors on a daily basis.
  • Produce and update departmental technical worksheets, special project reporting, weekly checklists and task list reports.
  • Track expenses, reconcile credit card reports and create expense reports for the executives and the Operation Managers team.
  • Process purchase orders, vendor contracts and documentation approvals for the accounting department.
  • Identify solutions and alternatives through analysis and evaluation of raw data.
  • Maintain executive calendars, and coordinate travel arrangements, hotel and restaurant reservations.
  • Schedule conference rooms, prepare and coordinate meetings, organize detailed meeting planners/agendas, order appropriate meals when appropriate.
  • Manage correspondence, process incoming and outgoing mail, responsible for tracking UPS and FedEx packages; coordinate deliveries; filing/organizing, maintain contacts; membership submissions and payments.
  • Responsible for monitoring and reordering all office supplies to the executive and operations team.
01/2011 to
Finance Assistant Rsk Bedminster, PA,
  • Maintained accounting logs (i.e.: Chargebacks, eGalaxy refunds, invoices, expense reports).
  • Observed daily Audit Center vault counts.
  • Responsible for purchase orders, invoice processing and maintenance of financial databases.
  • Processed weekly Accounts Payable.
  • Generated purchase orders for the Admin/Finance department Filed paperwork and prepared weekly checklists and reports for corporate.
  • Monitored and reordered supplies for various departments within the company.
01/2010 to
Audit Assistant The First National Bank Of Long Island Hicksville, NY,
  • In charge of individual cashier banks and daily reporting of same.
  • Responsible for overseeing the flow of cash by cashier and department Completed multiple vault counts daily (verified vault cash balances).
  • Completed Deposits and recorded revenue in Audit spreadsheet.
  • Compiled and reported financial data as required by company regulations.
  • Administered/distributed service recovery vouchers.
01/2006 to 01/2010
Substitute Teacher Community Action Organization Helvetia, OR,
  • Grades 5-12) Adjust teacher's lesson plans to ensure students completed the required class instruction.
  • Utilized different teaching methods to reach out to diverse students.
  • Provided support to help students with different class assignments.
  • Incorporated fun activities to engage students in meaningful learning experiences.
01/1992 to 01/1999
Owner/Manager Kimball Midwest Arlington, TX,
  • Operated small business; responsible for buying, selling and overall operations.
  • Designed merchandise displays and advertising layouts.
  • Assisted customers and maintained a high client loyalty.
  • Organized social events to enhance sales goals.
01/1989 to 01/1992
Credit and Collections Assistant Wedbush Morgan Securities New York, NY,
  • Processed sales reports and acted as primary contact for salesmen support.
  • Billed and invoiced customers, contractors and subcontractors.
  • Made collection calls and took preventive action by initiating credit holds or limits.
  • Continuously reviewed and reported aging.
01/1984 to 01/1989
Assistant Credit Manager Alarm Supply Company, Inc. /USSCO, Inc City, STATE,
  • Assisted credit manager and supported credit administrators at 37 branches; personally responsible for 13 branches on a daily basis.
  • Analyzed options for accounts in bankruptcy and participated in settlement negotiations.
  • Posted debits, credits and adjustments to accounts.
  • Reviewed, investigated and approved credit applications.
  • Determined write-offs and adjustments.
Expected in 1 2010
Bachelor of Arts: Spanish Language Studies Latin-American Studies
Ramapo College of New Jersey - Mahwah, NJ
GPA: Graduated Cum Laude, second highest GPA in the Spanish Major graduating class
Spanish Language Studies Latin-American Studies Graduated Cum Laude, second highest GPA in the Spanish Major graduating class
Expected in 1 2005
Associate: Liberal Arts
Sussex County Community College - Newton, NJ
Liberal Arts
Expected in 1 1986
Associate: Business Administration
Essex County Community College - Newark, NJ
Business Administration
Fluent in Portuguese, Spanish and English.
accounting, Accounts Payable, advertising, cashier, interpersonal skills, contracts, credit, client, databases, documentation, English, filing, Finance, financial, General Manager, instruction, Languages, leadership, meetings, Excel, mail, MS Office, office, Outlook, Power Point, Word, negotiations, organizing, Portuguese, quick learner, reporting, selling, sales, Spanish, spreadsheet, supervisory skills, teacher, teaching, travel arrangements
Additional Information
  • Honors: Sigma Pi Delta member, Spanish Honor Society. Phi Theta Kappa , International Honor Society. Nominated for The Ramapo College Lee Sennish Award, Award given annually to a graduating female student who demonstrates outstanding fulfillment and academic performance.

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Resume Overview

School Attended

  • Ramapo College of New Jersey
  • Sussex County Community College
  • Essex County Community College

Job Titles Held:

  • Executive Assistant
  • Finance Assistant
  • Audit Assistant
  • Substitute Teacher
  • Owner/Manager
  • Credit and Collections Assistant
  • Assistant Credit Manager


  • Bachelor of Arts
  • Associate
  • Associate

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