LiveCareer-Resume

executive assistant resume example with 13+ years of experience

Jessica Claire
  • , , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
  • H: (555) 432-1000
  • C:
  • resumesample@example.com
  • Date of Birth:
  • India:
  • :
  • single:
  • :
Summary

Executive Assistant skilled at multi-tasking and maintaining strong attention to detail. Known for leveraging professionalism and superior communication skills to meet client and company needs. I possess exceptional customer service and decision making skills. Strong work ethic, professional demeanor and great initiative. I am a highly focused and a result-oriented office professional able to successfully support complex, deadline-driven operations. Customer-oriented and computer-savvy.

Experience
Executive Assistant, 10/2014 - 10/2018
Aleris International, Inc Madison Heights, MI,
  • Wrote and distributed executive meeting agendas and minutes to department heads and executive team members.
  • Scheduled large-scale corporate meetings and events and recorded meeting minutes.
  • Coordinated meeting and event logistics for executives, state representatives, senators and other elected officials including executives and board of directors.
  • Planned and executed corporate meetings, lunches and special events for large groups.
  • Served as Executive Assistant to Commissioner and 3 other members of management providing high-level support on broad range of business initiatives.
  • Processed executive subscriptions, license renewals, continuing education requirements and membership renewals.
  • Designed PowerPoint presentations for monthly divisional meetings with top-level executives.
  • Collaborated with senior leadership to support new projects.
  • Approved travel expenses and reimbursement requests from managers and other administrative support professionals.
  • Arranged appropriate travel, visas, agendas, necessary contacts and country information for executive travel.
  • Supported clerical needs of four members of management including taking messages, scanning documents and routing business correspondence.
  • Executed special objectives and projects in response to executive team and board member requests.
  • Maintained office supplies by checking stocks and placing orders.
  • Facilitated accurate schedule management and event coordination for senior leadership.
  • Coordinated executive and senior management vacation, day-to-day meeting and travel schedules.
  • Investigated issues and problems and drafted responses to urgent requests.
  • Coordinated senior executive travel accommodations and schedules.
  • Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
  • Developed required research, documentation and reports for the executive team.
  • Restocked office and break room supplies independently to maximize team productivity.
  • Addressed and responded to incoming correspondence.
  • Scheduled conferences and meeting while coordinating logistics for travel and accommodations.
  • Scheduled conferences and associated travel arrangements, including hotel, airfare and ground transportation.
  • Managed sensitive information with discretion while providing administrative support to executive teams.
  • Handled and distributed all incoming and outgoing mail.
  • Supervised executive and management calendars while allocating tasks to administrative support team for smooth operational flow.
  • Produced professional and error-free letters, presentations and spreadsheets.
  • Updated and implemented administrative and executive support policy changes and monitored effects.
  • Open, read, and wrote answers to routine letters and correspondence for the Commissioner,
  • Represented executives in conferences, in person and via e-conferences.
  • Maintained professional administrative discretion.
  • Kept executives up to date on changing business information by documenting meetings, tracking documentation and collecting team data.

Paralegal, 01/2011 - 10/2014
City Of Vallejo Vallejo, CA,
  • Facilitated efficient communication between judges, administration, government agencies and attorneys.
  • Coordinated subpoena services and other day-to-day support activities for legal office.
  • Organized and executed court calendar with daily cases and supervisor meetings.
  • Drafted judges opinions, and other legal documents associated with litigation process.
  • Organized the judges calendars, prepared mailings and handled high call volumes.
  • Facilitated courtroom conference calls, set up technology used for presentations and organized exhibits.
  • Produced well-researched and articulate legal opinions and other legal documents.
  • Responded quickly to attorney's and inquiries, asking open-ended questions to deliver applicable information.
  • Drafted judicial correspondence and handled court mailings.
  • Identified and solved complex problems impacting two judges.
  • Saved time by spearheading special legal projects through effective emergency resolutions.
  • Coordinated with multiple departments regarding responsive documents and document retention.
  • Observed strict privacy laws to prevent information breaches and protect client data.
  • Trained incoming staff on office procedures and case-specific duties.
  • Transcribed official court records during court proceedings.
  • Identified and analyzed legal documents, discovery documents and contracts.
  • Drafted correspondence and documentation and submitted all materials to appropriate parties.
Paralegal, 02/2008 - 01/2011
City Of Vallejo Vallejo, CA,
  • Managed trial calendar, judicial calendar and master calendar.
  • Transcribed official court records during civil trial court proceedings.
  • Researched legal authority and black letter law to compare case facts patterns to precedential cases and determine probable outcomes.
  • Researched cases and attained affidavits to support supervisors and case needs.
  • Managed other staff members to ensure optimal productivity, health, welfare and personal well-being.
  • Studied and differentiated government and judicial structures at federal and state levels to provide legal team with information on statutes, regulations, arbitration concepts and negotiation techniques.
  • Coordinated subpoena services and other day-to-day support activities for legal office.
  • Drafted correspondence and documentation and submitted all materials to appropriate parties.
  • Drafted judicial correspondence and handled court mailings.
  • Entered client data into database and software for records and customer relationship management.
  • Researched documents and publications for case-altering details and evidence establishment.
  • Organized exhibits for trial, preparing materials and supporting documentation for easy display and admittance.
  • Saved time by spearheading special legal projects through effective emergency resolutions.
  • Drafted motions, briefs and other legal documents associated with litigation process.
  • Mitigated project gaps by training staff on legal best practices and protocols.
  • Responded quickly to client calls and inquiries, asking open-ended questions to deliver applicable information.
  • Facilitated courtroom conference calls, set up technology used for presentations and organized exhibits.
  • Organized and prepared case exhibits and evidence for trial.
  • Participated in client interviews, observed questioning process and took notes to document information.
  • Researched documents and publications for details to establish evidence.
  • Assisted attorneys with trial preparation, developed trial exhibits, responded to motions and organized documents for trial discovery.
  • Filed pleadings and required paperwork with court clerk according to strict deadlines.
  • Scheduled appointments for attorneys and made adjustments to coordinate scheduling conflicts,
  • Produced well-researched and articulate legal briefs, pleadings and statements.
  • Trained incoming staff on office procedures and case-specific duties.
  • Assembled and organized facts, data and information on programs as background intelligence for meetings, hearings, briefings and reports.
  • Consulted with clients, witnesses and legal professionals to define and document case details.
  • Observed strict privacy laws to prevent information breaches and protect client data.
  • Organized and executed court calendar with daily cases and supervisor meetings.
  • Facilitated efficient communication between judges, court administration, government agencies and attorneys.
  • Reduced workflow downtime by effectively organizing and managing client billing and case management files.
  • Identified and solved complex problems impacting legal team and business direction.
  • Organized client calendars, prepared mailings and handled high call volumes.
  • Used online databases such as WestLaw and LexisNexis to examine secondary sources, statutory law, case law and federal and state regulations.
  • Exceeded specific team goals and resolved time-sensitive issues by partnering with staff to share and implement project initiatives.
  • Partnered with attorneys to provide detailed performance reports for corrective action planning.
  • Prepared clients for appointments and interviews, including depositions and testimony.
  • Handled travel arrangements for law firm staff and attorney's.
  • Assisted in preparing wills and trust.
  • Identified and analyzed legal documents, discovery documents and contracts.
Apartment Manager, 05/2005 - 01/2008
Summit House Apartments City, STATE,
  • Negotiated rates and prepared documents such as communization, pooling and production sharing agreements.
  • Met with management and vendors to discuss and resolve legal and environmental issues.
  • Answered calls and responded to inquiries from various parties, using strong active listening and open-ended questioning skills to resolve problems.
  • Negotiated with outside contractors to obtain reasonable contract amounts.
  • Managed overall tenant relations, including promoting tenant satisfaction and streamlining services delivery.
  • Oversaw daily operations, maintenance and administration of various properties.
  • Reviewed and interpreted vendor contracts to effectively enforce all requirements.
  • Inspected grounds, facilities and equipment to determine repair and maintenance needs.
  • Coordinated general maintenance and major repairs to keep facilities operational and attractive.
  • Recognized for fostering good working relationships with owners, residents and board members.
  • Verified property compliance with state and federal regulations avoiding any form of discrimination or illegal practices.
  • Achieved highest possible net operating income by implementing cost control and revenue improvement programs.
  • Liaised between company and owners to address and remedy ongoing concerns.
  • Inspected properties regularly to identify deficiencies and schedule repairs.
  • Fully abstracted all leases and entered all pertinent information into the computer system.
  • Developed and implemented strategic plan for property management.
  • Reviewed and approved or denied rental applications and invoices related to property costs based on budgetary and contractual specifications.
  • Compiled and conveyed all operational and financial data to regional manager.
  • Ensured timely production of annual rent, operating expense and real estate tax adjustments.
  • Maintained in-depth knowledge of competition through consistent evaluation of market conditions and trends.
  • Maintained thorough, accurate and compliant records for internal and regulatory audits.
  • Developed and managed highly skilled on-site staff through effective recruitment, training and motivation.
  • Implemented business strategies to maximize tenant satisfaction and reduce vacancies.
Education and Training
Bachelor of Arts: Criminal Justice/Business Management, Expected in 05/2020
-
University of Arkansas At Little Rock - Little Rock, AR
GPA:
Status -
Associate of Arts: Paralegal Studies/Legal Technology, Expected in 05/2014
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Pulaski Technical College - North Little Rock, AR
GPA:
Status -

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Resume Overview

School Attended

  • University of Arkansas At Little Rock
  • Pulaski Technical College

Job Titles Held:

  • Executive Assistant
  • Paralegal
  • Paralegal
  • Apartment Manager

Degrees

  • Bachelor of Arts
  • Associate of Arts

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